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Village of Maryville, Illinois

Description Caucus Meeting
Date 10/27/2010 Location Council Chamber
Time Speaker Note
6:30:03 PM Gulledge Called the Caucus meeting of Wednesday, October 27, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock and Garcia; Short was absent. Also in attendance were Clerk Fenton, Attorney Motil, Treasurer Henry, Public Works Director Presson, Comptroller Brussatti, Police Chief Schardan, two (2) reporters and eighteen (18) residents.
6:30:51 PM Gulledge Called for approval of the October 13th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:30 PM Gulledge Went to first agenda item, 2010 Tax Levy.
6:31:50 PM Henry Explained where the proposed amounts came from. Explained there is a cap on the levy for the General Fund, Fire Protection and Police Protection, therefore there is no change on rates. Stated Street Lighting is a $45,000 levy which calculates to a rate of .0233. Explained the procedure for figuring rates is to look at the current cash balance, add in the expected current year levy, and subtract the remaining year estimated expenses to see if there is a surplus that can be applied to next year's average expense. Explained for Street Lighting the need an average of $53,000 for next year, and there is approximately $15,000 surplus so they figured on $45,000 for a .0233 rate.
6:33:40 PM Schmidt Commented there was also a surplus the previous year which made it look so low.
6:33:57 PM Henry Explained in the previous year for all line items they used all the surplus they could to keep the levy rate reasonable for taxpayers. Went on to Street and Bridge which has a cap of .10. Explained they get a benefit from the County because even though they are asking for $193,000, which makes rate the .10, it will be reduced because the County gives a portion of Collinsville Township and Edwardsville's Road and Bridge. Explained this will result in the $193,000 not all coming from Maryville taxpayers. Went to Risk Management Liability Insurance, which will have an estimated 30% increase next year. Explained this will result in an approximate $267,000 bill. Explained the WSOM fund has to pay their percentage of that, which averages about 20% of the bill. Stated as a result, they will only have to levy for approximately $214,000.
6:36:54 PM Gulledge Commented the reason the increase is so high is due to the number of claims over the last several years. Stated they are taking steps to rectify the problems including monthly safety meetings.
6:38:39 PM Henry Went to Audit, for which the fee in 2011 will be $9,150. Explained due to a little surplus they are asking for $8,000. Next, Unemployment Insurance, Social Security and IMRF, a salary and wage benefit scale was prepared. Explained there is not a lot of surplus, so she is asking for the amounts reflected in the worksheets. Explained they will save a little due to the loss of the four full-time dispatchers and Rebecca Springer. Went to Public Comfort. Explained there is not much surplus which results in a little higher rate.
6:40:48 PM Gulledge Explained $15,000 of that is wages for the work done in the public facilities and the rest is for maintenance supplies. Explained they are looking at ways to reduce costs including installation of electric hand dryers.
6:41:44 PM Henry Went to Working Cash, for which they are not levying funds. Explained they currently have $125,000 in the fund. Explained funds can be borrowed from this fund but much be reimbursed back by the end of the fiscal year. Went to Police and Fire Pensions which are figures given by their Treasurer. Commented this is an approximate 3% increase over last year. Went to property valuation, for which they are using a figure of $193 million, which is an under 3% increase. Explained the County will raise the rates to make sure the municipality gets the amount of money requested in all other funds. Explained for this reason they must be very careful with the estimated valuation figure. Explained from 2000 forward the valuation has increased on average 13% except for the last two year in which the County has de-valued property. Stated in 2008 they were up 9%, and last year dropped to 2.6%. Stated for this reason they decided to stay conservative with a 3% increase.
6:46:48 PM Bell Clarified that the 1.03 is the requested rate. He was told yes. Commented last year the requested rate was1.04, and they got .99.
6:47:04 PM Henry Responded that is correct and is due to the Collinsville and Edwardsville road tax. Stated they are hoping for the same rate this year.
6:48:52 PM Gulledge Asked for questions or comments.
6:48:55 PM Limberg Commented over the years the Board has tried to do the best they can for the citizen, and the hope is to maintain some kind of sense about the tax rate.
6:49:23 PM Gulledge Commented when he came on the Board in 1983 the tax rate was 1.76; in 1993 as Mayor it was 1.31; now they are down to around 1.00. Commented this is attributed to the people who have served on the Board. Stated he plans to advertise a comparison of Maryville's rate to other taxing bodies on a sign in the Hall lobby.
6:52:20 PM Henry Stated the levy ordinance will be up for vote on November 17th as well as the ordinance for Special Service Area 3 and abatement of taxes on three bond issues. Stated the levy has to be recorded by the last Tuesday of December.
6:52:50 PM Gulledge Complimented Henry, Schmidt, Motil and all Department Heads on the work done.
6:53:07 PM Gulledge Stated he asked Schardan to come in to discuss some purchases.
6:53:26 PM Schardan Stated they received a grant of $1,679 for bullet proof vests, and have money in surplus. Explained he budgeted for the purchase of five vests which are coming up on the end of their life. Next, stated they are one of four municipalities in the County to get DUI cameras for cars. Explained they will purchase the cameras from Watch Guard in the amount of $4,782 on State bid plus shipping and will cover the installation estimated at $350. Stated they will need to approve the purchase at the next meeting so they can apply for the reimbursement from the County. Next, stated they have found four candidates for the administrative assistant positions and is asking for them to be hired at next week's meeting. Stated they will be part time at $10 per hour with no benefits. Next stated the dispatch switch is scheduled for 8:00 a.m. on Monday morning. Detailed the plan.
7:01:30 PM Bell Stated they have researched an additional connection from Charter for the cameras as they need to come off the primary network. Discussion ensued as to solutions to the problem.
7:05:28 PM Gulledge Commented he is not against anything needed. Stated Charter indicated an additional line will cost $99 per month. Stated they recommended trying a modem first, and if that doesn't work go to the additional line.
7:06:53 PM Bell Stated the analysis has been done and a separate modem will not work. Discussion ensued. Bell stated he does not want to pursue other options and wants to move forward with the separate connection.
7:12:00 PM Schmidt Asked the status of the dispatchers.
7:12:06 PM Schardan Stated one's last shift will be tomorrow at 6:00 p.m., one's last shift will be 6:00 a.m. Friday, and the last will be 6:00 a.m. Monday. Stated the final agreement will be signed this evening. Stated the part time assistants will start the week of November 8th.
7:13:05 PM Schmidt Asked if the mobiles have been put in the squad cars. He was told yes and they are working fine.
7:13:23 PM Schardan Stated the 9-1-1 Board approved an expenditure of $800,000 from the ETSB Board to install antennas for Starcom. Discussion ensued.
7:14:41 PM Gulledge Went to Calendar Updates. Events were discussed.
7:16:16 PM Gulledge Went to Public Input. There was none. Went to To Do List.
7:16:58 PM Schmidt Commented most of the projects on the list involve grant money and commended the staff on their work.
7:17:49 PM Gulledge Went to Trustees' Comments.
7:17:55 PM Limberg Read his letter of resignation. Comments ensued regarding Limberg.
7:20:59 PM Bell Stated Autumn Oaks Subdivision has requested a link to their website be added to the Village website. It was recommended that the Trustees visit the site and each weigh in their opinion as to whether to link it to Maryville's site. Next, thanked Henry for taking care of the Civic Plus letters. Stated they will set up a kick off conference and they will have to set up a committee from all departments to generate ideas for the new site. Stated Sharon Petty has begun taking photos around town for the site. Next, commented on Trustee Limberg, as did the rest of the Trustees.
7:28:57 PM Gulledge Presented a plaque to Trustee Limberg in honor of his years of service.
7:36:02 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:35 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville