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Village of Maryville, Illinois

Description Board Meeting
Date 5/18/2011 Location Council Chamber
Time Speaker Note
7:00:14 PM Gulledge Called the Board meeting of Wednesday, May 18, 2011 to order. Invited those in attendance to join in a Prayer led by Pastor Lee Maxwell of St. John's Lutheran Church, followed by the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt and Kostyshock; Bell, Garcia and Short were absent. Also in attendance were Clerk Fenton, Attorney Motil, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Treasurer Henry, Police Chief Schardan, Comptroller Brussatti, and one reporter.
7:02:36 PM Gulledge Called for approval of the May 4th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:03:10 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:03:37 PM Gulledge Went to Communications.
7:03:43 PM Fenton Presented a letter of resignation via retirement from Public Works employee John E. Hancock; a letter regarding IKE Disaster Grant Funding from Madison County Community Development; and a letter of appreciation from Riverview Fire Protection District. She read all letters in their entirety.
7:06:42 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:07:08 PM Gulledge Went to Legal Matters and asked Attorney to discuss.
7:07:11 PM Motil Presented Ord. 2011-13 authorizing a Water Service and Pre-Annexation agreement from Stephen E. and Christina Fulton for property located at 1 Burdick Creek Road, Collinsville, Illinois, 62234. He read the ordinance in its entirety. Motion to approve was made by Kostyshock and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:09:15 PM Motil Presented Ord. 2011-14 annexing certain property located on Wille Drive. He read the ordinance in its entirety. Motion to approve was made by Vallino and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:11:55 PM Gulledge Went to Old Business.
7:12:01 PM Schmidt Commented his thanks to the Department Heads and Treasurer for the work done on the budget. Explained there are several major projects that carried over from last year for which money is set aside to complete. Stated subtracting these special projects results in a budget surplus of over $23,000. Reminded all the Village is not obligated to have a budget as they are an appropriations form of government; however the budget is drafted as a tool. Made a motion to approve the 2011/2012 fiscal budget with an income amount of $9,323,695 and expenses of $9,795,969 for a deficit of $472,274. Second to the motion was made by Kostyshock.
7:15:44 PM Kostyshock Commented just because the amount is in the budget does not mean it needs to be or will be spent.
7:16:03 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:16:16 PM Kostyshock Made a motion to award the bid for the Burdick Creek Water Main project to DNP Plumbing Services Inc. in the amount of $20,514.20. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock -yes; Gulledge - yes. Motion carried.
7:17:00 PM Kostyshock Made a motion to pay Pay App. #2 to LW Contractors for Schiber Court improvements in the amount of $156,162.22. Second was made by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:17:43 PM Presson Commented the project was finished today and a walk through is scheduled for tomorrow.
7:18:05 PM Kostyshock Made a motion to pay Pay App. #2 to Bruce Concrete for Lakeview Acres Road Phase 2 project in the amount of $1,853.61. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:18:44 PM Kostyshock Made a motion to approve the bid form Juneau Engineering for 2011 GIS mapping updates in the amount of $11,500. Second was made by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:19:19 PM Gulledge Went to New Business/Trustees' Comments.
7:19:24 PM Vallino Stated a Planning Commission meeting is scheduled for Monday, May 23, 2011.
7:19:33 PM Gulledge Commented a public hearing will be held at 7:00 p.m. to discuss a request for rezoning of property owned by Charter Communications from B-2 to MR-2, which is also on the meeting agenda as well as a minor subdivision for Liberty Village.
7:20:07 PM Kostyshock Made a motion to accept the resignation by retirement of John Hancock from the Public Works Department. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes; Motion carried.
7:21:10 PM Kostyshock Commented the Maryville Elementary field trip was a success. Next, commented his thanks to the Public Works Department for the good job done at Drost Park. Next commented the Plaza landscaping is done and they are starting on the Memorial.
7:24:11 PM Gulledge Went to Calendar Updates. Events were discussed.
7:27:18 PM Gulledge Went to Staff Reports.
7:27:22 PM Schardan Announced Sergeant Manly and his wife welcomed a baby boy weighing 8 lbs, 8 oz.
7:27:53 PM Gulledge Went to Business from the Floor. There was none.
7:28:02 PM Gulledge Went to Mayor's comments. Gave Allied Waste totals. Next, made volunteer committee appointments as follows: Six appointments to three-year terms to the Community Improvement Board (copy attached). Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.  One appointments to a three-year term to the Fire and Police Board (copy attached). Motion to approve was made by Kostyshock and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried. One appointment to a three-year term to the Fire Pension Board (copy attached). Motion to approve was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried. Three appointments to three-year terms to the Park Committee (copy attached). Motion to approve was made by Vallino and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried. Three appointments to three-year terms to the Planning Commission (copy attached). Motion to approve was made by Vallino and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:32:02 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:32:19 PM   The meeting ended.

Respectfully submitted,

 

Tracy Fenton, Village Clerk

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