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Village of Maryville, Illinois

Description caucus minutes
Date2/26/2003 Location Conference Room
Time Speaker Note
6:30:21 PM Gulledge Called the Caucus Meeting to order, and asked for a roll call of those officers present. Trustees Limberg, Edwards, Bell, Callahan, Kostyshock, and Garcia answered present to the roll call. Also in attendance were Clerk Long, three (3) citizens, and Chief Sonnenberg.
6:31:00 PM Gulledge Asked for questions, additions, subtractions of the minutes of the February 12th meeting as provided by the Clerk. There were none. He called for a motion to approve. Motion by Kostyshock, second by Limberg to approve the minutes as submitted and place them on file. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:42 PM Bell Discussed the Park Committee's proposed calendar of events for 2003. They are proposing a kite a flying contest in April, to be held at Drost Park. In May, a Dedication/Concert in Firemen's Park with the CHS Jazz Band. June's event is a Fishing Derby at Drost Lake. Also in June, an evening Concert in the Park with either O'fallon Folk Singers or Country Western Band. This will be decided later. August will also be an evening concert with one of the same groups as June. September will be an afternoon concert in the park with the Crawdaddy's Cajun Band. In October they are planning a Fun Dog Show or Fun Pet Show at Drost Park. In November they are proposing a Turkey Troy co-sponsored with SIUE Cross Country Team. This event will be held in Drost Park and the Bike Trail. December will be the second annual holiday lighting contest. Also being proposed is an art/photo contest of the lake area, with winning works published on the website. This could possibly be in January, 2004. Other possible events will be announced at a later time. Bell said these are all proposed events and are subject to change. Also times and dates will be announced when all are confirmed.
6:37:03 PM Gulledge Suggested that the calendar of events before finalized before bringing to the board for approval. He asked the Trustees if they had any questions or problems. There were no questions or problems.
6:38:41 PM Kostyshock Suggested stocking the lake a week or two prior to the fishing derby.
6:39:13 PM Gulledge Reminded the trustees there are plans to drain the lake. However, he did say if it would not cost a great deal to stock the lake, he would have not problem with it.
6:39:50 PM Bell Discussed a consideration of the Park Board. They wondered if there would be a possibility of the Village sponsoring a fireworks display on the 6th of July, perhaps in conjunction with the Homecoming.
6:41:13 PM Edwards Asked why the 6th of July instead of the 4th.
6:41:32 PM Gulledge Explained some of the reasons. One of which is that most 4th of July fireworks displays are contracted for at least a year in advance. Also he doubts if the ones who do the fireworks will be available on the 6th. Hedrick suggested the homecoming weekend.
6:43:31 PM Bell Said he is not in favor of this, as it would most likely take people out of the park, therefore, spending less money. He asked if the Park Committee should proceed with getting dates and prices. Mayor said yes, get information, dates and prices.
6:45:18 PM Sonnenberg Discussed the request for a police officer. He reported has approximately 22 applicants this far. He will be ordering test materials. He told the Board that Officer Philpott has tendered his resignation to take a position with Clinton County Sheriff's Dept. His last day with Maryville is March 9th. He said he will short on manpower if Officer Kanzler is not released to return to work. He wants to expedite hiring someone.
6:47:35 PM Sonnenberg Spoke briefly about the TASER demonstration. However, the demonstrator could not be available this evening. Chief asked to have the demonstration rescheduled for the next Caucus. Next, he reported that the new car is being striped with decals. The equipment has been installed over the last couple of days. However, the old console will not fit into it. A new console will have to be purchased. The lights and radio equipment should be in good shape. The car should be up and running next week. Next he talked about the software grant. He said the deadline to submit the grant is March 5th. He is asking for permission to send the grant in for review.
6:51:12 PM Gulledge Asked the Board's opinion.
6:51:21 PM Edwards Replied he feels he should go forward. The other trustees agreed.
6:52:03 PM Bell Spoke about the accounting software for the Administration staff. He said he, Mayor, Long, and Brussatti have had three demonstrations on accounting software. They were NFP, Summit from Data Technologies, and LOCIS. He gave the positive and negative aspects of all three, along with the prices, and membership fees.
6:57:44 PM Edwards Asked about the membership fee.
6:58:42 PM Bell Explained the fee is per module and also support per module and the upgrades. He said this is common with any software company. He said his educated guess on LOCIS would be in the range of $15,000 to $17,000. NFP Consultants quoted a price of $26,262, plus conversion of data. Summit from Data Technology gave a quote of $9,250 for software, $4500 for conversion of files, $3000 for on site training, $1850 for annual license fee and support. Of the three, Summit is the software of first choice. Mayor asked the Trustees their opinion. All agreed if Trustee Bell felt comfortable with Summit, they would go along with his decision.
7:25:15 PM Gulledge Discussed the Paint Partners/MCCD Proposal. This is a recycling program for paint. It will be held from May thru October. They are asking for a commitment of six (6) people to staff the drop off for one month. After a brief discussion, he asked the opinion of the trustees. They were all in agreement.
7:29:00 PM Gulledge Talked about the capital projects list and the jobs he designated to the trustees at last caucus. He spoke briefly about the special census, whether to have a partial or full census. He would prefer a full census. Either way, the cost to get the numbers is $200.00 and is non-refundable. The trustees agreed and he will send it in tomorrow. He would like to have this done in late fall. He guesses there are approximately 900 more people.
7:31:50 PM Callahan & Kostyshock Said the weather has been too bad for anyone to come out to look at what needs to be done. Callahan said he didn't think it would cost more than three to four thousand dollars to have a heavy duty electric line ran.
7:32:40 PM Limberg Reported he is waiting on a bid to waterproof the Police Station basement.
7:33:02 PM Gulledge Asked Kostyshock and Callahan about Village Hall Landscaping. Nothing has been done at this time.
Also commented on the mole problems.
7:33:10 PM Garcia Reported she has received a lot of information on holiday lighting, and is checking into this further.
7:33:28 PM Limberg Reported he has a meeting tomorrow at 3pm with Charlie Juneau to discuss the overlay at Santa Anita and Schiber Court also.
7:33:46 PM Bell &Gulledge Discussed the park restrooms. They have talked with Fire Chief Flaugher about tearing the building down. The fire department will use the port-a-potty system for the Homecoming. Mayor suggests one big restroom. He asked the Boards opinion on proceeding. Mayor said the only problem he knows of would be the electric. He will contact Mr. Kroder and have him give an estimate in relocating the electrical box.
7:37:47 PM Gulledge Said he and Edwards will talk to Wieman about the purchase of property for the cemetery.
7:38:38 PM Gulledge Asked Callahan and Kostyshock about the purchase of additional ground for parks. They have been talking with Drost, and also they are waiting for the appraisals to be done.
7:39:00 PM Gulledge Said Flaugher is checking into the driveway repair at the firehouse.
7:39:16 PM Gulledge Reported that he and Bell are checking the floor at the Senior Building.
7:40:32 PM Gulledge Discussed the YMCA Day Camp request to use Drost Park again this year. He said he will talk to the Director about keeping the area cleaner than they did last year.
7:42:33 PM Gulledge Gave a Legislative Bulletin concerning HB 1195 - Fire Fighter Promotion Act. He asked the board to read and give their opinion. He will be responding, and would like to know their opinion.
7:45:49 PM Callahan Discussed whether or not we have full time firemen. He feels we do not, that the three employees at the Fire Department were hired as Paramedics, not firemen.
7:47:03 PM Gulledge Discussed the points for the $50,000 grant for the parks. He is in dispute with some of the numbers. The total currently is 29. He feels it should be more.
7:47:56 PM Gulledge Discussed the title search and appraisal on the thee parcels in question. He talked about hiring Scott Tade. He will be available in a month to do this. He estimates $300 for 2 parcels, and $350 for the other. Mayor will mail back information tomorrow. Attorney Wigginton and Engineer Juneau have copies of property. Juneau will check for any easements, and Wigginton will check the legal.
7:49:58 PM Callahan Asked if Flaugher had mentioned anything about the portable buildings on Route 159. Mayor said he and Flaugher have discussed this. They feel at this time nothing can be done. Attorney will look into it. Callahan then discussed the IMRF sheet that Brussatti has put in last weeks packet. He commented that in the last two years the market has gone down and the IMRF system is beginning to feel the crunch. He looks for the Village's contribution to raise.
8:01:10 PM Kostyshock Discussed that some towns are hiring lobbyists to get grants. He feels the Village should look into hiring someone to get money for Maryville.
8:02:29 PM Gulledge Suggested calling the company mentioned in the newspaper and having a presentation.
8:03:09 PM Wigginton Cautioned the Board to be careful. That most of the grants were based on the 2002 money.
8:03:28 PM Bell Asked about the table. Mayor replied that he has not heard from them. Bell showed GIS software, and discussed where village could go with something like it. He also reported he can purchase aerial views from the County. Juneau has other software. The aerial views are estimated at $25 each for 18 tiles.
8:08:57 PM Gulledge Said that Juneau will come in and give a demonstration in a couple weeks.
8:12:12 PM Edwards Asked about how many people can be in a place of business.   He knows that years ago there was something on the square footage, but it has gotten away from everyone.  It has been discussed at other board meetings. Three places are over occupied sometimes. He would like to have something done about enforcing the ordinance stating the capacity in such places.
8:13:29 PM Gulledge Said if the Board directs, him he will enforce the ordinance.  He will check to see if it is still in the ordinance, and if it isn't, it can be put in.  The Board agreed.
8:14:29 PM Wigginton Said the State Fire Marshall gives the basics, and the Fire Department keeps checks on it.
8:15:27 PM Edwards  Said when he had his business he had one posted.  Suggests contacting the State Fire Marshall. Mayor will proceed.
8:16:17 PM Gulledge Discussed the Junior Olympic ad for $40.00. If no one has a problem, he will do the same ad this year. No one disagreed. Next, he thanked Thelma for coming up on her time on Saturday to register voters.
8:17:41 PM Garcia Said she has been talking with Building & Zoning about the trash containers on 159. Altenberger told her the container size needs to be changed. Mayor said he is aware of this, and is waiting on information from Midland Waste. When he receives the information, he will bring it to the Board for decisions.
8:17:59 PM Gulledge Asked if there was any other business to come before t he Board. There was none. The meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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