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Village of Maryville, Illinois

Description Board Minutes
Date3/5/2003 Location Council Chamber
Time Speaker Note
7:03:12 PM Gulledge Called the meeting to order and invited those in attendance to join in the Pledge of Allegiance. Then he asked for a roll call of those officers present, to wit.
7:03:25 PM Long Limberg - here; Edwards - here; Bell - here; Callahan - here; Kostyshock - here; Garcia - here.
7:04:32 PM Gulledge Asked if there were any questions or comments on the minutes of the February 19th meeting. There were none. He called for a motion to approve the minutes. Motion by Edwards, second by Limberg to approve the minutes as submitted by the Clerk, and place them on file. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:29 PM Gulledge Then asked if there were any additions, subtractions, or questions on the bills submitted for payment. There were none. Motion by Kostyshock, second by Garcia to pay the bills submitted. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:02 PM Long Read the communications. The first letter was a letter of resignation from the Police Department, effective March 9, 2003 from Police Officer Shawn Philpott. The next letter was a letter of commendation from the Illinois Department of Health, commending the Village Water System personnel for the high degree of compliance with the state of Illinois Fluoridation Law throughout 2002. Motion by Edwards, second by Callahan to approve the communications read and place them on file. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:43 PM Wigginton Reported there were no legal issues to be discussed.
7:09:55 PM Gulledge Called for Old Business.
7:10:01 PM Edwards Made a motion to accept the resignation of Officer Shawn Philpott from the Maryville Police Department effective March 9th. A second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:52 PM Gulledge Called for New Business.
7:11:06 PM Bell Made a motion to approve the YMCA's request to hold their Day Camp at Drost Park, Pavilion #1. The dates for this year are June 2 thru August 8, 2003 and excludes July 4th. The second to the motion was made by Edwards. Bell asked Mayor Gulledge if he had talked with the director to make sure the site will be kept cleaner than in the past. Mayor replied that he did talk to the director and she has assured him she will make sure the site is kept clean. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:23 PM Gulledge Asked for motion to purchase accounting software from Data Technologies for the Administration Department not to exceed $20,000. Motion by Bell, second by Garcia to enter into an agreement with Data Technologies to purchase their Summit Software Fund Accounting System, with training and support, and the modules chosen, not to exceed $20,000.00. This amount includes the first year license and support. Garcia asked if this would effect direct deposit. Bell replied the system is to be up and running at the beginning of the fiscal year. The payroll module includes direct deposit and should be up and running as well. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:57 PM Gulledge Asked if there were any Staff Reports.
7:16:12 PM Sonnenberg Reported that approximately 54 applications have been taken out to date. The last day is Monday, March10th. The testing will be scheduled for the 22nd of March at approximately 12:30 p.m. in the Senior Center.
7:16:53 PM Sonnenberg Then reported that the new car should be ready to go on the street this Friday.  Decals have been put on, and the car is at Secom getting the equipment installed. Also, the new detention facility is operational and ready to go.  He has given a copy of the February statistics to each trustee.
7:17:38 PM Long Said she is very glad Cougar Mountain is being replaced with different software.
7:17:57 PM Gulledge Called for Business From the Floor.  There was none.
7:18:08 PM Gulledge Reported that the cut-off date for applications for the Public Works laborer position is 4 pm March 7. He asked Presson and Trustees Limberg and Garcia to start planning for the interview process.
7:18:48 PM Gulledge Appealed to the Trustees to help with the police officer testing at the Senior Center on Saturday, March 22, at12:30 p.m.  Any help will be appreciated.
7:19:33 PM Callahan Asked if that date has been saved for the police. He was told the morning was taken, however, the afternoon is open. That's why the tests will be held in the afternoon.
7:19:50 PM Gulledge Congratulated the Water Department personnel on the commendation from the Department of Public Health. He reported on the Building Permits for February, 2003. The monthly total of permits is $8,496.40; the evaluation is $2,445,100.00. The year to date fee on permits is $10,609.57 and the year to date evaluation is $3,335,100.00.
7:20:59 PM Bell Announced the Fire Department's annual chicken and beer dance on Saturday, March 22nd at 7:00 p.m. at the VFW in Collinsville. The band is Dixie Express this year.
7:21:41 PM Gulledge With no further business to come before the Board, Mayor called for a motion to adjourn. Motion by Edwards, second by Limberg to adjourn the meeting. Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk



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