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Village of Maryville, Illinois

Description Caucus Minutes/public hearing MCCD grant
Date4/23/2003 Location Conference Room
Time Speaker Note
6:33:39 PM Gulledge Called the meeting to order, and asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Bell, Callahan, Kostyshock, and Garcia. Trustee Edwards was absent.
6:34:21 PM Gulledge Asked if there were any questions, additions, or subtractions to the minutes of the April 9th meeting. There were none. Motion by Kostyshock, second by Limberg to approve the minutes as submitted by the Clerk. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:35:07 PM Gulledge Took up the matter of a Public Hearing. He explained that it was to discuss potential projects for a Madison County Community Development Block Grant program. He explained that last year the grant applied for was denied. It was for an elevator in the old firehouse for the Food Pantry/Grandma's Attic. It missed by just a few points. He then opened the hearing to those in attendance for suggestions.
6:35:53 PM Bell Asked what the requirements were.
6:36:03 PM Gulledge Explained there are several, such as low to moderate income or have something to do with the handicapped, or seniors, etc. The Village must meet a criteria. Last year's grant can be resubmitted if so desired.
6:36:40 PM Garcia Said she would like to see the grant from last year submitted again this year.
6:36:59 PM Kostyshock Said either the elevator, or street repairs, whichever would have a better chance.
6:37:18 PM Bell Suggested handicap restrooms in the park.
6:37:39 PM Gulledge Explained there is a point system. Juneau thinks we have a good chance for the elevator this year.
6:38:31 PM Limberg Said the sidewalks and streets need a lot of work.
6:39:06 PM Gulledge Said it will be late fall before the grants will be awarded. He said the Village can take care of the sidewalks and streets through the Public Works Dept.
6:40:31 PM Limberg Asked if the elevator would be utilized.
6:40:46 PM Garcia Replied yes, that most of the workers are older and so are the customers.
6:41:05 PM Gulledge Polled the Board. All agreed to resubmit the grant for an elevator in the old firehouse.
6:41:19 PM Gulledge Closed the hearing, and continued on with the Caucus Meeting.
6:42:30 PM Bell Talked about the DARE Program. He said Officer Finley has recently received donations and had some previously,  that were put into a special non-village police account. However, the money that was in the account cannot be accounted for. He is suggesting that a bank account be set up for the DARE Program through the Village. In this way, all donations and expenditures can be tracked more efficiently. DARE will audit the account periodically. He asked Officer Finley to discuss the shirts for DARE participants.
6:44:15 PM Finley Showed a t-shirt with a logo. However, due to communications back and forth, the shirt was not what he ordered. The sponsors did not like the shirt they were shown. It was rejected. The company sent them anyway. Another shirt was made. They like the second shirt, and will pay for them. He said the first shirt can be purchased from the company for $291. There are 160 shirts. He wants to purchase the shirts and sell them at the Homecoming. There is nothing wrong with the shirts. But the sponsors did not like the logo. They have no problem with him purchasing the other shirts to use as a fund raiser. Finley is asking the Village to donate some money to the Dare Program, since he does not have enough donations generated to pay for both sets of shirts, and other expenses. Unit 10 will give $5000 to the program from a grant they will receive.
6:49:24 PM Gulledge Asked Finley if he was asking for the difference between $625.00 and whatever the Village decides.
6:50:35 PM Bell Said he would like to see a separate bank account set up and start it with $650 from the Village, plus $625 he has, so that the shirts can be paid for.
6:51:34 PM Limberg Asked if Southwestern Electric is a sponsor.
6:51:52 PM Finley Replied yes, they are. However they said they did not care how the money was used, it was not about them, it was about the kids. They have donated 200 pair of binoculars, 200 flashlights, etc. Other businesses have donated to the program also.
6:52:24 PM Limberg Said he just wondered if they wanted their name on the shirts. Finley told him they did not.
6:52:33 PM Gulledge Asked the trustees their opinion of giving the $650. They agreed. He then asked the trustees if they wanted to buy the rejected shirts for $291. and allow Finley to sell them for $5 as a fund raiser. The trustees were concerned that the sponsors would be offended if he sold the rejected shirts.
6:54:11 PM Finley Replied that he has talked to the sponsors, they don't care. The trustees then agreed.
6:54:55 PM Garcia Asked how the program works.
6:55:11 PM Finley Explained the program.
6:57:11 PM Gulledge Talked about the children liking Finley, and their rapport with him and the other officers as well.
6:59:20 PM Flaugher Talked about the sale of the 1993 ambulance. He said he looked at like ambulances to see what they were going for. Gateway looked at it, but didn't want to go over $6000 or $7000. Simmons offered $13,000 for the ambulance. He requests a special meeting be held to pass the ordinance to sell the ambulance.
7:02:41 PM Gulledge Said there are two questions. A Special Meeting at 6:30 p.m. on Wednesday, April 30 to pass an Ordinance to dispose of the 1993 ambulance, and the asking price.
7:03:37 PM Garcia Why are we getting a new ambulance when another company is going to use it.
7:04:23 PM Flaugher Explained the reasoning behind purchasing a new ambulance. Simmons is a private ambulance service. Maryville is an ALS/ Paramedic ambulance service.
7:06:57 PM Gulledge Asked the trustees what they wanted to do. They were all in agreement to proceed.
7:07:34 PM Flaugher Explained payment procedure. The loan is through the Village, however, the payments will be made by the Homecoming Association.
7:08:42 PM Flaugher Talked about fire protection to Collinsville Fire Protection District. Due to the high rate Collinsville is charging the District, they have approached Maryville to see if Maryville will supply fire protection to them. He asked if the Board wants to consider this.
7:10:22 PM Garcia Asked how this will affect our people.
7:10:49 PM Gulledge Said Maryville people will always be first.
7:11:08 PM Flaugher Said he personally is not in favor of this, but he had told them he would bring it to the Board.
7:12:01 PM Bell Said it could be a tool to get a substation on the west end of town.
7:12:37 PM Gulledge Asked the trustees their opinion. They were not in favor.
7:13:05 PM Callahan Said it has been the consensus of the Board for the past five years to get a station in the west end area.
7:13:29 PM Gulledge Replied there is no ground available at the present time. However, this is something that needs to be planned for.
7:14:37 PM Gulledge Discussed employee raises. talked about the charts Trustee Bell has made. There is a 3%, 4%, and 5% chart.
7:19:45 PM Bell Explained the charts. He stated for the appointed personnel he put 5% and for the employees he has $1.00 across the Board. With benefits, etc the total on May 2, 2004 would be $1,805,000.
7:26:16 PM Callahan Asked if the figures included the salary of a police chief. He was told it does.
7:28:17 PM Callahan Said the money is in good shape. He talked about hiring a police officer. and the rate increase in the insurance. He thinks it may come to approximately $150,000.00 to $170,000.00. However, he feels that this will be offset by a special census that is being planned. He said there is a surplus in most accounts.
7:29:54 PM Limberg Said the Village will be getting taxes on the houses built.
7:30:08 PM Schmidt Asked if appraisals are done on the employees.
7:30:55 PM Callahan Talked about a pool for salaries if Wal-Mart came to town.
7:31:48 PM Bell Said the appointed people were rated last year. He talked about reason for the schedule. He said the increase in their salary is based on hire date.
7:33:21 PM Rod As if the employees know the scale. He was told they did.
7:34:54 PM Callahan Asked if the population gets to 5000, is it a rule to bring in a union, or had it been changed.
7:35:12 PM Gulledge Replied that it was never a rule; 5000 just means a Police & Fire Board. There is nothing about a mandatory union.
7:36:06 PM Schmidt Even though he is not really familiar with everyone's job, from what he has seen and heard, $1.00 is a nice raise.
7:36:52 PM Gulledge Talked about the insurance raise and also overtime . $1.00 seems high, but it just brings them closer to the surrounding towns .
7:39:13 PM Bell Said the 5% for appointed, and $1.00 for hourly will cost approximately $82,000. This does not include adding a police officer, or the insurance increase.
7:40:16 PM Kostyshock Said longevity does mean something. He thinks the appointed people deserve some special consideration.
7:42:24 PM Gulledge Asked which would be better, to give everyone a dollar or the percentage for the appointed people.
7:48:50 PM Wigginton Arrived and was seated.
7:50:05 PM Bell Said the percentage works better.
7:51:36 PM Kostyshock Asked what the difference in $1.00 for hourly, and 6% for appointed. He was told about $3000.
7:52:27 PM Gulledge Asked trustees if they would be in favor of this. They agreed. $1.00 for hourly, 6% for appointed.
7:58:18 PM Wigginton Discussed the water facility ordinance. He changed the 3rd paragraph, needs to check the water rates and it will be ready for the Board Meeting.
8:00:51 PM Schmidt Asked about trees along Route162 in Troy, he read about in the newspaper. IDOT is giving trees to replace the ones taken out due to the widening of the highway.
8:02:07 PM Schmidt Talked briefly about the Park Board Meeting.
8:03:33 PM Bell Said he feels the Village took the right approach. The discussion continued among the trustees.
8:11:23 PM Callahan Talked about the cost of census in Belleville and East Carondelet and it is much lower than the quote they gave Maryville.
8:12:29 PM Gulledge Said he will call the Bureau and see about the difference.
8:13:06 PM Kostyshock Reported that the briquettes have been placed. They are good for 30 days.
8:14:02 PM Callahan Asked if the Village could make these available to public.
8:14:57 PM Gulledge Told him no. However, they can purchase them at local stores.
8:15:16 PM Callahan Suggested putting a note on the water bill about the availability of briquettes at local stores.
8:15:56 PM Kostyshock Talked about landscaping and a slab for the cannon. Also, the Memorial in Firemen's Park is in bad condition. It can be torn out and replaced for $1200.
8:17:48 PM Gulledge Said the Boy Scouts looking for an Eagle Scout award, could possibly do it. He asked the trustees their opinion. They are in agreement to have it done now.
8:21:11 PM Kostyshock Talked about the seven islands from the Police Station to the Senior Building. He said there is grass in them now, however, they can be landscaped for approximately $2000. The trustees agreed to have it landscaped.
8:23:05 PM Kostyshock Reported large item pick up went well.
8:24:37 PM Limberg Said his neighbors thanked him for the great job they did.
8:26:32 PM Garcia Reminded everyone about the appreciation dinner for the volunteers at the Food Pantry and Grandma's Attic on May 2 at St. John's Lutheran Church.
8:28:36 PM Bell Discussed the Park Committee meeting. He would like to purchase a copy of Microsoft Office for the Park Committee for Diana Hedrick to do the park minutes, in an amount not to exceed $200. The trustees agreed.
8:31:37 PM Limberg Asked if the contractor, Hart, has contacted anyone about payment. Mayor said no.
8:32:03 PM Callahan Discussed some information he has received about Historic Route 66 Heritage project, maximizing the Route 66 legacy. It costs $390 for the Village to belong. He said he is not in favor of joining and Mayor said he wasn't either.
8:34:02 PM Gulledge Discussed Arbor Day on Friday, April 25. Illinois Power bought three (3) nice trees. Two have been planted the other one will be planted by the generator. Photo's will be taken at 1:30 p.m. on Friday. He encouraged those who would be available to be here. Next, he discussed the part time help. Three (3) were hired at last Board meeting. He has six more applications. Three more need to be hired. The six are Jim McMahan, Christopher Dunbar, Matt Pomerantz, Larry James, Nestor Aguire, and Shane Youngblood. He announced the Planning Commission meeting on Monday, April 28 at 7:00 p.m. The Bagley Property rezoning is on the agenda as is the final plat for Maryville Terrace, final plat for the second addition to Autumn Oaks, and final plan approval of Shell Credit Union.
8:44:38 PM Gulledge Called for closed session to discuss sale and or purchase of property. Motion by Bell, second by Callahan to go into closed session to discuss sale and or purchase of property. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:18:46 PM Gulledge Asked for a motion to return from closed session. Limberg made the motion and Bell made the second to the motion. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:19:40 PM Gulledge Discussed the part time applicants. He recommends hiring Pomerantz, Youngblood, and Dunbar.
9:21:15 PM Callahan Said he would have a problem with hiring McMahan. He is a former employee who chose to leave.
9:21:33 PM Gulledge Said James is a retired heavy duty operator. The 3 young men are all from Maryville.
9:22:11 PM Limberg Makes a suggestion to hire the three young men from Maryville. The trustees agreed.
9:22:43 PM Gulledge Passed out a flyer that was given to the Keebler Oaks residents in reference to the Bagley rezoning. However, he will not discuss this.  It is information only.
9:23:40 PM Gulledge Called for a motion to adjourn. Motion by Bell, second by Kostyshock to adjourn the meeting. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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