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Village of Maryville, Illinois

Description Board Minutes
Date6/4/2003 Location Council Chamber
Time Speaker Note
7:07:22 PM Gulledge Call the meeting to order, and invited those in attendance to join with him in the Pledge of Allegiance. After which, he asked for a roll call of those officers present, to wit.
7:08:11 PM Long Limberg - here; Schmidt - here; Bell - here; Callahan - here; Kostyshock - here; Garcia - here.
7:08:33 PM Gulledge Asked if there were any questions, addition or corrections to the minutes of the May 21st meeting. There being none he ask for a motion to have the minutes approved and placed on file. Kostyshock Made the motion, and the second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:41 PM Gulledge Asked if there were any questions, additions, or subtractions to the bills as submitted by the clerk.
7:09:51 PM Kostyshock Asked for an addition to the bills in the amount of $6000, payable to Kessler Publishing as the second installment on the history book, from the Centennial Fund.
7:10:24 PM Gulledge Called for motion to pay the bills with the addition of the $6000 to Kessler Publishing as part of the Centennial History Book. Motion by Kostyshock second by Limberg to pay the bills with the addition of Kessler Publishing . Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:22 PM Gulledge Asked the Board their opinion of claims list instead of the Bills for Approval they usually get. Some liked it, some did not. He told them it would be discussed at the caucus meeting.
7:12:39 PM Callahan Asked about the high electric bill at the water plant. He asked Presson if it is always a high bill.
7:13:07 PM Presson Answered that the bill was an average monthly bill.
7:13:48 PM Schmidt Asked about the utility bill for the Senior Center. He felt it was high for no more often than the building is used.
7:14:25 PM Gulledge Called for communications.
7:14:30 PM Long Read a letter from Calvary Temple Church, informing the Village that they would no longer be using the Senior Citizen Center for their church service on Sundays. They are moving into their new building. The letter also contained both keys.
7:15:34 PM Gulledge Called for a motion to approve the communication read by the clerk, and place it on file. The motion was made by Bell, with the second by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:12 PM Wigginton Reported there was no legal business to discuss.
7:16:23 PM Gulledge Called for old business. There was none.
7:16:36 PM Gulledge Called for new business.
7:16:47 PM Schmidt Reported that the first agenda item, Tony Estates. a minor subdivision, is not ready for discussion. Preliminary plat approval for Trotter's Run, which is the Bagley Property. It is a 93 lot SR-2 development consisting of two major tracts, with one tract having 67 lots with an entrance off West Main. The second tract of 26 lots will have an entrance off of Keebler Road. The entire development fulfills the green space ordinance requirements of the Village. There are two variances agreed to and approved by the Planning Commission. Variance 1 is a variance in the lot size of the first lot off West Main. Variance 2 is a variance on the length of the cul-de-sac in the second tract off Keebler.
7:19:20 PM Gulledge Called for a motion to approve the recommendation of the Planning Commission, and Schmidt's motion to approve the Preliminary Plat of Trotter's Run as recommended by the Planning Commission with two variances. One on lot size, and one on the length of the cul-de-sac.
7:19:41 PM Schmidt Added that the plat was submitted by H & L Builders, and was given a stamped okay by John Dutton of Juneau Associates.
7:20:03 PM Limberg Seconded the motion.
7:20:06 PM Limberg He asked if this was an SR -2 development. He was told it was.
7:20:13 PM Bell Asked if the two, the boulevard and cul-de-sac, would be connected. He was told they would not. He asked if it would be like two separate subdivisions.
7:20:28 PM Gulledge Explained it is one subdivision, but there are two entrances. One off Keebler, one off West Main.
7:20:40 PM Bell Asked if the entrance to the cul de sac would be the same quality and standard as the Boulevard entrance off Main Street entrance. Mayor told him no. He asked the reason for the variance on the length of the cul-de-sac.
7:21:22 PM Flaugher Answered his questions and explained the reasons. He spoke about the variance on the cul-de-sac. He said after the approval at the Planning Commission, it was discovered they were including an 80 foot right of way. Therefore, the variance is about 75 feet. The ordinance used to read that the maximum length of a cul-de-sac was 600 feet, but there are so many requests from developers for a variance because on a 600 foot street, there are not many lots. Therefore, the increase to 1000 feet. He said the only reason he knows of for the limitation to 600 feet was to hold down the amount of traffic. The reason for the variance is because of the layout of the subdivision, it is the only way it would work because of the overhead power lines that run directly through the two halves of the subdivision. He went on to say that the variance on the Main Street lot was due to a utility pole on the property. After discussion with Southwestern Electric, the pole may be removed, since the subdivision will have underground utilities. If it is removed, the first lot will be laid out again, and they will not need a variance.
7:24:48 PM Garcia Asked if there would be sewers. She was told yes.
7:24:58 PM Bell Asked if sidewalks were included. He was told they were.
7:25:07 PM Gulledge Said there is a motion and a second, and there were no more questions or comments, he asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:43 PM Bell Talked about the new Maryville calendar he has put on the web site. He said the Board and Caucus agenda will include calendar updates. He asked that the trustees bring their updates so he can get them on the calendar on a weekly basis.
7:26:40 PM Gulledge Suggested including the Department Heads.
7:26:55 PM Garcia Discussed the possibility of raising funds for the Food Pantry. She said they are planning something like a concert, but not to conflict with the Park Board's Concert in the Park events. She was told that all the concerts are on the calendar of events. She can check that to get a date.
7:27:47 PM Callahan Reported there will be no Economic Development meeting this month.
7:27:54 PM Kostyshock Reported that on June 9 & 10 Kessler will be at the Museum going over the history book. Anyone who wants to take part will be welcome to do so.
7:28:30 PM Gulledge Called for Staff Reports. There were none.
7:28:47 PM Gulledge Called for Business From the Floor. There was none.
7:29:00 PM Gulledge Talked briefly about the Special Census that has been discussed the past several months, and asked for motion to authorize him to sign the paperwork for a Special Census. He reported that it is estimated to cost $79050. $58948 of this estimate is based on the Village's estimate 5500. Since these are estimates, the number could go down or up. Also he wants the motion to be based on the Attorney looking at contract from the Federal Government.
7:30:41 PM Kostyshock Made a motion to authorize the Mayor to sign the paperwork to start a special census this Fall for the Village of Maryville. Schmidt seconded the motion.
7:30:57 PM Garcia Asked if it would be an accurate account when done.
7:31:15 PM Gulledge Answered he feels the estimate is very close. He discussed the revenue charts in IML Magazine. He said he feels it is very important that this census be done, as the State is lowering the shared revenues again.
7:32:25 PM Bell Asked about checking into the cost of other towns.
7:32:43 PM Gulledge Answered with the explanation of Tim Olson of the Census Bureau gave him. Basically it is because the cost of everything has gone up. He said Olson checked the estimate quoted to the Village, and it is correct.
7:33:19 PM Bell Asked if the other towns just did partial census.
7:33:37 PM Gulledge Replied he assumes they did. Olson told him that a true and accurate account should be full census.
7:34:45 PM Garcia Asked if they will be going house to house, what happens if no one is home. She was told they return and if no one responds, they check with neighbors.
7:35:21 PM Gulledge Said there is a motion and a second, and if there are no further questions or comments, he asks for a roll call for the motion: Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:41 PM Gulledge Said if there was no further business to come before the Board, he would entertain a motion to adjourn.
7:36:10 PM Bell Made a motion to adjourn. The motion was seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Meeting adjourned.

Respectfully submitted,

Thelma Long

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