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Village of Maryville, Illinois

Description Caucus minutes
Date7/9/2003 Location Council Chamber
Time Speaker Note
6:32:46 PM Gulledge Called the Caucus meeting to order, and asked for a roll call of those officers present, to wit. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, and Kostyshock.
6:33:24 PM Gulledge Reported that Trustee Garcia called, and will be a few minutes late. He called for approval of the Caucus minutes of June 25. He asked if there were any questions, additions or corrections to the minutes. Trustee Bell said he has a correction on page 7 of 9, in the 7:41:28 PM block. He said it looks as though there are several topics under his name. These should be broken up to reflect others discussing the topics. Clerk Long said she may have forgotten to key in the names of the others. She will try to make the correction. Mayor called for approval of the minutes with the corrections noted. Motion by Bell, second by Kostyshock to approve the minutes, corrections noted, and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
6:35:21 PM Gulledge Noted that Centennial Committee Members Janet Butts and Toni Wood were present. He said he would allow one of them to speak briefly.
6:35:55 PM Butts Showed what is called the blue line proof of the history book for Maryville. She said this will be a chance for those interested to see what the book will look like. This is what the typesetter and the publisher have done, however the copy must go back to them with corrections if there are any. She and Toni Wood are meeting on Friday to go over the entire book.
6:37:03 PM Bell Asked if the book will be a hard back book.
6:37:10 PM Butts Answered that it will be. The Centennial logo will be used, and will be dark green in color. and she displayed a copy of the logo. She explained that the copy she has is actually page 1of the book. Inside the front cover will be a plat map. Inside the back cover will be an aerial view of Maryville, and another plat map from 1930.
6:37:50 PM Bell Asked if it was black and white inside, or in color.
6:37:59 PM Butts Replied it is black and white.
6:38:08 PM Kostyshock Asked if the delivery date is still the first part of August. Butts replied probably the middle of August. Kostyshock said that Janet and Toni have put in a lot of hard work putting the book together.
6:38:23 PM Wigginton Arrived and was seated.
6:38:32 PM Gulledge Discussed the appropriations. He explained that this must be completed and filed with the County by the end of July. Therefore, the ordinance must be passed at next week's Board Meeting. Since he did not get much response on the appropriations, he asked most of the staff and department heads to attend this meeting to answer any questions. He turned the appropriation discussion over to Finance Chairman Callahan.
6:39:27 PM Callahan Asked if this is the ordinance that reflects worst case, best case scenario for expenses.
6:39:42 PM Wigginton Replied that this sets the cap on expenses.
6:39:49 PM Gulledge Agreed and said the Board tries to put in realistic numbers, based on capital improvements, etc. He said the Board must be very careful, as a line item amount is decided, it cannot be exceeded without amending the ordinance.
6:39:53 PM Callahan Suggests starting at the end of the Council table, and asking each Trustee what he wants for his departments.
6:40:10 PM Bell Asked what happens when a line item is exceeded, such as on the first page.
6:40:38 PM Gulledge Said this is not supposed to be done.
6:41:05 PM Callahan Explained that some categories will be listed in each department, and probably the combined total is not exceeded.
6:41:39 PM Callahan Asked Fire Chief Flaugher if the Fire Department has any grand plans for this year. He replied no.
6:41:51 PM Flaugher Said he has looked over the appropriations for the Fire Department, and his question under salary, 2002-2003, $133,166.00, actual for firemen and not the dispatchers. He expressed concern that the appropriated amount for 2003-2004 of $140,000.00, should be higher due to the raises this year. The figure leave no room for overtime. He suggests raising it to $145,000.00.
6:43:37 PM Bell Asked if the $140,000.00 includes the part time people.
6:43:53 PM Flaugher Answered they are under another line - Fire Calls.
6:44:13 PM Bell Asked if there were any thoughts to adding another full time fireman this year.
6:44:27 PM Flaugher Replied he doesn't foresee hiring anyone this year.
6:45:14 PM Callahan Asked Brussatti what period the figures on the appropriation represented. Brussatti explained he ran the figures from May 1, 2002 thru April 30, 2003. These are actuals from last fiscal year.
6:45:31 PM Schmidt Asked what is included in the $145,000.00 figure, is it just the hourly rate figure or is anything else included.
6:45:51 PM Callahan Replied it is for 3 full time employees, the Chief and two assistant chiefs, who are part time.
6:46:11 PM Flaugher Said he looked over the appropriations for the Fire Department today, and is okay with most figures. However under vehicles, there is nothing appropriated. He thought the pumper would be there, but Brussatti explained to him that it is included in the Interest & Principal line item.
6:46:58 PM Gulledge Asked about equipment for the Fire Department.
6:47:16 PM Flaugher Suggests that $10,000.00 be put in for equipment. He has no plans to purchase equipment, but in case there would be an emergency.
6:47:40 PM Bell Asked if the $36,000.00 under principal and interest covered the ambulance.
6:48:01 PM Flaugher Explained that the ambulance is being paid for by the Homecoming Association.
6:48:16 PM Limberg Asked the price of a full set of turnout gear. Flaugher replied approximately $1800.00. Limberg asked how many firemen he planned on putting on the department, and if the turnout gear is transferable.
6:48:27 PM Flaugher Replied he would like to add five or six persons during the year. He said most of the gear now is in good shape.
6:48:58 PM Callahan Asked Brussatti if the category Other Employee Insurance is for medical.
6:49:07 PM Brussatti Replied it is life insurance and medical insurance.
6:49:22 PM Flaugher Asked if the total included the Fire Departments share for dispatchers. He was told yes.
6:49:36 PM Callahan Asked Chief Schardan if he had plans to hire another 911 person. He replied no.
6:50:07 PM Schardan Discussed the Police Department appropriations. His figures on the wages are higher. He is looking to hire another officer, however, the bottom lines are about the same.
6:50:40 PM Gulledge Suggested putting in an amount for another officer.
6:51:02 PM Garcia Arrived and was seated.
6:51:25 PM Callahan Suggested changing the figure to $450,000.00
6:51:30 PM Schardan Talked about overtime, explained how he arrived at his figures. He arrived at a total of $573, 084.00 with another officer included.
6:52:20 PM Gulledge Suggested making the figure $575,000.00 instead of $420,000.00
6:53:41 PM Callahan Asked if the Police Department is responsible for only half of the dispatchers salary and the Fire Department is responsible for the other half, why is there a difference in the split between the two. He was told that none of the overtime is charged to the Fire Department. Also, the Administrative Assistant salary is charged only to Police.
6:56:01 PM Schardan Said he is looking to replace two vehicles, so the $40,000.00 should be okay. The equipment is sufficient at $30,000.00. He said the rest of the numbers are close.
6:58:15 PM Bell Asked if the computer maintenance upgrade covered purchasing replacement PCs. He suggests a higher number. He suggests $10,000.00.
7:00:49 PM Bell Suggests adding a line item of $3000 in Fire Department for computers also
7:01:45 PM Callahan Asked about the appropriation for uniforms. He wanted to know if the total included the clothing allowance.
7:02:07 PM Gulledge Answered it could be the clothing allowance allotted or it could be outfitting a new officer or dispatcher for the first time.
7:02:26 PM Gulledge Discussed the Administrative Department next.
7:02:37 PM Bell Said there should be a computer maintenance / upgrade line item in the amount of $15,000.00.
7:04:53 PM Gulledge Suggests keeping the Legal at $80,000.00. He then discussed the Buildings category. Callahan asked about the utilities line item. Clerk Long explained that line item is for the utilities at the Food Pantry.
7:06:52 PM Callahan Asked about the utilities line item under the Buildings Category, and why it was so low.
7:06:52 PM Long Explained that line item is for the Food Pantry. There isn't a specific department for the Food Pantry, as there is for the other Village Departments.
7:06:56 PM Bell Asked about the number in the Construction Improvement line item. He said if the plans are to re-do the basement in the Police Station, the Senior Center, and the restrooms at the firehouse, these three items alone would be more than the $50,000.00 appropriated. Mayor agreed. He suggests making the number $150,000.00.
7:07:57 PM Brussatti Said he was not able to find a figure for the trash disposal line item. Last year $2000.00 was appropriated.
7:08:16 PM Gulledge Asked what the monthly bill for trash was.
7:08:18 PM Long Said we do not get a trash bill.
7:08:28 PM Gulledge Said he thought it was part of the contract. He suggested putting something in the line item, just in case of some kind of emergency.
7:09:00 PM Brussatti Asked about the Architect/Engineer Services line item. He needs a number for it.
7:09:18 PM Gulledge Suggests putting $10,000.00 in that line item. He also informed the Board that there will be no more rent for the Senior Center from the Church. They have moved into their own building. He then went to the Streets and Alleys Category.
7:10:08 PM Kostyshock Said he has received an update on streets the Village is planning on re-doing.
7:10:49 PM Bell Asked if the mandate for the 159 utilities should be under this department.
7:11:29 PM Gulledge Said no, it will probably be under Motor Fuel Tax. The Village may have to add to it. Also, some of this will be under Water and Sewer. He asked Attorney Wigginton for his input.
7:11:42 PM Wigginton Suggests putting in something in the street and alley category,
7:12:10 PM Gulledge Asked Kostyshock if he planned on hiring anyone, or if the salary line item is sufficient. 
7:12:13 PM Kostyshock Said he is not planning to hire anyone. He has sufficient staff.
7:12:15 PM Gulledge Asked about the vehicle line item. The appropriation is $8,000 and $5,000 was spent last year.
7:12:18 PM Kostyshock Replied that a backhoe needs repair and it will cost around $4500. He thinks the amount should be raised to $12,000.00.
7:12:51 PM Kostyshock Said the rental line items needs to be raised to $4,000.
7:14:52 PM Bell Said the maintenance to streets should include 159, but no amount has been decided.
7:14:58 PM Gulledge Said moving the utility lines on 159 cannot come from the streets. It is water and sewer lines, and will come from that enterprise fund.
7:15:58 PM Callahan Said normally these type of projects are a 50/50 split. The engineer can give a number. In this case it may be a 75/25 split. Moving water lines has nothing to do with the Street Department.
7:16:44 PM Limberg Said in his opinion, the money should come out of Water and Sewer. The street improvement portion will be paid by the State.
7:16:50 PM Gulledge Agreed. He said the sidewalks will be paid by the Village and will be approximately $70,000.00. That money will come from Streets and Alleys. He asked Kostyshock and Brussatti to call Juneau to get a number to put in the line item.
7:18:07 PM Gulledge Suggests raising the utilities appropriation to $5000.00.
7:18:10 PM Callahan Asked if a door was put on the salt shed. He was told yes.
7:18:44 PM Bell Asked about the equipment appropriation. The amount is down from last year. He was told the backhoe was included last year.
7:19:43 PM Callahan Asked about the contractual services. He was told it would cover anything that had a contract. Nothing was spent last year.
7:20:37 PM Kostyshock Asked about engineering. Mayor suggested getting a more accurate number from Juneau.
7:21:27 PM Bell Asked if the numbers for equipment and vehicles were adequate.
7:21:58 PM Presson Suggests raising the equipment to $25,000.00. The vehicle amount is sufficient.
7:22:47 PM Gulledge Discussed the Public Comfort Facilities category next.
7:23:00 PM Callahan Said the Board had talked about upgrading the restroom in the park, or possibly looking at the house across street, to use as a public comfort station.
7:23:26 PM Gulledge Said the Village needs to look at upgrading the big restroom in the downtown park, and tear down the small restroom. His suggestion is $50,000.00 in facility maintenance. He asked Attorney Wigginton about using public comfort money to tear down the restroom. He said yes. Mayor suggested making the amount $60,000. instead of $50,000.
7:25:22 PM Garcia Asked if someone was going to be hired to clean the restrooms for the Homecoming. She was told the firemen and street crew take of them.
7:26:02 PM Gulledge Talked next about the Park & Recreation category.
7:26:17 PM Bell Said an employee to take care of the parks would be nice.
7:27:24 PM Gulledge Said for the time being, leave the salary line item as is.
7:28:40 PM Bell Said maintenance supplies and equipment should be raised to $15,000. Operating supplies needs to be raised to $6000.
7:31:40 PM Gulledge Said the line item maintenance, grounds, utilities should stay as is.
7:33:03 PM Bell Suggest lowering the amount provided for new buildings to $25,000. He wants to build another pavilion, but not this year.
7:33:29 PM Gulledge Discussed a number for the park expansion, just in case property would become available.
7:34:01 PM Bell Suggests raising the park expansion and improvements to $500,000.00 to encompass dredging the lake and walking path improvement.
7:34:28 PM Gulledge Discussed the community relations line item. He explained this included the park concerts, fishing derby, etc. He suggested raising the amount appropriated to $6000. since $5178. was spent last year.
7:34:49 PM Bell Said there will be new events added this year, he suggests raising the amount to $8000.
7:35:01 PM Gulledge Suggest leaving the miscellaneous expenses as is. Building maintenance should have an amount appropriated. He suggests $1000.
7:35:59 PM Schmidt Suggests adding an engineering line item for parks for the improvements. It was decided to add the line and  appropriate $35,000.
7:36:49 PM Gulledge Explained the Insurance category appropriations were best guess estimates.
7:37:32 PM Callahan Asked what the insurance increase percentage was. He was told it was a 19% increase. He suggests appropriating $250,000. for the medical & life line item.
7:38:11 PM Bell Said a public works person was just hired, and the Chief wants to hire a police officer, would $250,000. cover the insurance. Callahan said he thought it would.
7:39:51 PM Gulledge Discussed the Cemetery category. Kostyshock and Schmidt are working together on this.
7:40:02 PM Kostyshock Suggested on the maintenance & upkeep raising the appropriation to $10,000.
7:40:37 PM Schmidt Suggested adding a line item for improvements, and making that number $10,000, but keep maintenance at $3000.
7:41:05 PM Gulledge Said the acquisition of land line item should be $20,000 instead of $2,000. It appears a zero was left off. The miscellaneous should be $400 instead of $4000.
7:45:18 PM Gulledge Went on to the Health Dept. category.
7:45:33 PM Schmidt Suggests increasing the operating supplies line item to $2000.
7:46:45 PM Callahan Asked Presson if the big pump by the hospital has been replaced and the back up pump is in place. Presson answered that they were on line.
7:47:01 PM Brussatti Asked if he should add a line item for training under the Health Dept category. 
7:47:21 PM Gulledge Suggested adding $1500 for training. He then discussed the Social Security category.
7:47:32 PM Callahan Said this category should be okay. He said his only concern is that the number keeps growing, and he would like to find a way to recapture it.
7:47:55 PM Gulledge Called for discussion on the IMRF/Retirement category.
7:48:03 PM Callahan Asked Brussatti if IMRF has given him any numbers.
7:48:05 PM Brussatti Said this year the Village dropped a few points, however in 2004 it will be going up slightly. IMRF had a big loss, so everyone must share in it.
7:49:03 PM Gulledge Discussed the Street Lighting category. He feels this appropriation is sufficient.
7:49:36 PM Bell Asked if the Village planned on adding lights along West Main. He was told the unlighted section of West Main is not inside the Village.
7:49:55 PM Gulledge Talked about the Building & Zoning category next.
7:50:06 PM Schmidt Suggested adding a computer line item. 5000
7:50:52 PM Bell Said to add $5000 and also add computer line item, for street in the amount of $3000.
7:52:38 PM Gulledge Said he feels the salaries are okay.
7:53:04 PM Schmidt Suggests increasing the vehicle maintenance to $1000.
7:56:46 PM Callahan Discussed the Economic Development & Tourism. It was discussed that the Arm Wrestling event, Christmas Lights, Centennial, and the brochure were included in this category. Mayor suggested raising the appropriation to $25000.
7:57:48 PM Gulledge Said the contingencies look okay. He will put the amended copy in the trustees packet, and if anyone has questions, call Brussatti.
7:58:26 PM Gulledge Said this concluded the Appropriations. He asked if anyone had questions for Chief Schardan or Brussatti so they could be excused.
7:58:29 PM Schardan Discussed the Police Officer trading cards. He is trying to find out if all the officers are interested in getting them. He briefly discussed the taser. He said a citizen has offered $750.00 toward the purchase of the tasers.
7:59:43 PM Gulledge Said he will talk to him about this later. As for the cards, the children in his neighborhood have asked him for his card and want him to sign it.
8:00:09 PM Bell Asked Schardan about the keyboard on his computer. He said a lightning strike caused the 911 keyboard and back up monitor to go out. He said he didn't realize his keyboard was out until he came back for this meeting. Also, Officer Howe told him some of the frequencies are out Secom has been called. The 800 frequency used by the Police Officers is functioning.
8:01:36 PM Callahan Asked Schardan how he likes his job
8:02:11 PM Schardan Responded he likes his job, and is pleased with his officers and staff.
8:02:40 PM Callahan Said he likes seeing letters of commendation issued. He has seen three, and they were all deserved. He thinks this will be a boost to the officers moral.
8:02:42 PM Gulledge Asked for a short recess before continuing with the meeting.
8:03:50 PM Limberg Made a motion to recess from the meeting. Schmidt seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:12:08 PM Gulledge Asked for a motion to reconvene the meeting. Motion by Schmidt, second by Bell to reconvene the meeting. Voting on the motion: Limberg- yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:12:35 PM Gulledge Asked if there were any calendar updates for Trustee Bell.
8:12:45 PM Garcia Replied that on October 11th, from 8 am to 3 pm there will be an Outreach Fest and Craft sale in Firemen's Park.
8:14:39 PM Limberg Reported that Saturday August 2nd will be the Employee Appreciation Day beginning at 3:30 p.m. to 9:00 p.m. Swimming, tennis, and basketball will be available. The Village will have to pay for the lifeguard. The $50.00 fee has been paid by Limberg, the Village will reimburse him.
8:15:55 PM Gulledge Talked briefly about a letter he received from Prime Site International requesting an amendment to a Land Lease dated October 25, 2000, regarding the communication tower. He gave each trustee a copy in their packet. He said if the Board is interested, he feels they should appoint someone to negotiate the proposal and bring back a renegotiated number.
8:17:51 PM Callahan Asked about the drawing they had included. He could not get his bearings as to where they wanted to place the building. It was discovered that the drawing was outdated. It still included the old public works shed.
8:17:56 PM Gulledge Said he did not expect a decision tonight.
8:19:10 PM Callahan Asked more questions about the drawing attached to the letter. He asked Kostyshock how close a building would come to the drainage area. He was told it would not come close.
8:20:31 PM Wigginton Said this will be checked before any decisions are made..
8:21:05 PM Callahan Said how many more buildings would they want to put there.
8:21:32 PM Gulledge Said this is strictly a Board decision. They do not have to let them put up any buildings. He asked the trustees if they want to talk to them, or just tell them no. The trustees all said yes they would like to talk with them. Mayor said he and Attorney Wigginton will talk to them.
8:22:09 PM Schmidt Said he read thru the letter. It appears the Village will get a portion of what they get to allow someone else to use their tower. His question is if the Village is giving up land to Crown Castle, is the Village getting anything for the land.
8:22:32 PM Wigginton Said this is one of the things he will talk about. He negotiated the original lease.
8:23:05 PM Schmidt Said maybe an additional charge can be added on to the other subscriber to Crown for each additional user.
8:23:10 PM Wigginton Said the Village will receive a percentage of each additional user, he believes it is 40% but he needs to verify that number.
8:23:49 PM Gulledge Talked about the To Do List - Special Census. He has a few things he's working on before actually putting the contract into affect. He wants to sign it on the First of August, then he will have between 120 and 150 days before everything has to be back to them. There are some annexations he and Trustee Schmidt will be working on. He wants these to be included.
8:25:04 PM Gulledge Discussed the tree replacement along 159. He has made contact with a Jennifer Coady, and will be sending a letter to her boss. If there is a tree replacement, he will have to have locations. He will talk to the Park Committee on this.
8:26:03 PM Wigginton Discussed the legal category. On the recodification, AmLegal has everything, he is waiting for final copies. Shell Credit has sent their response to the Village's revised agreement. He will be going over this with Mayor Gulledge tomorrow. The McBride suit has been filed. Cape & Sons is to be set for trial, date to be determined.
8:26:58 PM Callahan Asked what the delay in the arbitration is.
8:27:01 PM Wigginton Replied it is an argument over who will be the arbitrator.
8:27:31 PM Callahan Asked about the suspected damage done by the pipeline company to the sewer line on Borri Drive. He would like to have it added to the To Do List.
8:27:51 PM Gulledge Said he will add this to his category, and will talk with Juneau to have him check this out. The due date will be July 31, 2003.
8:29:11 PM Callahan Asked Limberg if he had a plumber inspect the house on Union Street, that the Village has talked about possibly buying.
8:29:11 PM Gulledge Told him he would talk to him about the matter later, as this was discussed in closed session during a meeting he was not able to attend.
8:29:54 PM Bell Discussed the Fire Dept drive. He is waiting for a bid. Flaugher is supposed to be getting bids. The bids were due tonight. The due date will be moved to July 23. Village Hall and Police Dept Renovations due date will also be moved to July 23.
8:30:47 PM Gulledge Said since the MCCD grant has been denied for this year, this item should be taken off the list.
8:31:28 PM Garcia Asked who got the grants. Mayor replied he has not heard who received the grants.
8:32:01 PM Schmidt Suggested adding in bids for surveillance equipment for lobby and lunch room to the list. Due date on this item will also be July 23.
8:33:27 PM Callahan Asked about the landscaping.
8:33:49 PM Kostyshock Said he is waiting for Public Works to put in the drainage system, then he will start putting in the berm, etc.
8:34:34 PM Gulledge Said he has had people in the last several weeks commenting on how nice the building looks.
8:34:45 PM Callahan Summed up the discussion on the landscaping. Kostyshock has the bids, he is waiting for Public Works , who are very busy, to put in the drainage line.
8:35:07 PM Gulledge Discussed the 159 Utilities Relocation, it is still ongoing. Donk and Lange Streets, he will try to have Juneau at the July 30 Caucus to discuss this project as well as the IDOT Bridge Inspection, and Lyn Hi Streets. There is no update on Patton Copper Creek / Park Entry-way. The Sewer Treatment Bill, he and Attorney Wigginton are working with Collinsville on this, and will be sending them a letter in the next few weeks. The Appropriation Ordinance will be ready for Board approval at next week's Board meeting. The budget will be discussed at the July 30 Caucus. The Department Heads should have the preliminary figures ready for this meeting.
8:38:03 PM Bell Said he has the GASB 34 information, and Clerk Long will contact RCI for a demonstration at a Caucus.
8:41:03 PM Gulledge Reported briefly on the159 IDOT easements. IDOT has been given a proposal from the Village, but he has not heard back from them. 159 and Town Center, IDOT told him Keller has 115 working days from May 1st. The State makes call on what is a work day. GIS proposal is due July 30. On the sale of Borri and Hayden properties, he will talk to Juneau and the Attorney. The due date on this project will be the August 13 Caucus. He said he wants to have the easements checked, especially on the Borri Drive property. West Main Improvements, the intersection of Pleasant Ridge and West Main is supposed to be closed beginning tomorrow, they are working on the temporary road.
8:44:40 PM Callahan Asked when this actually is started, how long will it be until it is finished. Mayor answered is it supposed to be completed in 135 working days. He asked about an ordinance for stop signs on Keebler Oaks. He was told they are in place.
8:46:13 PM Gulledge Talked briefly about the Midland Waste Increase. The Attorney is to look at the contract. No changes in the bike path entrances. The CARD meeting is rescheduled for July 22nd. Drost Lake dredging, Juneau is supposed to be getting the bids out. Firemen's Park restrooms, he and Bell have a list of what they want done.
8:48:29 PM Callahan Talked about walking path repairs. He saw the bids.
8:48:50 PM Bell Said the bids were too high. Juneau recommends waiting for the dredging to be done before doing any repairs to the path, as the equipment would probably tear up the path anyway..
8:49:58 PM Gulledge Discussed the Building and Zoning new employee. Said Garcia is working on this. The Employee Appreciation Day date and time has been set. Saturday, August 2 from 3:30 p. m. to 9:00 p.m. He and Garcia worked on the Personnel Policy Monday. Jolene will type it. Public Works Employee Clint Jones started Monday.
8:52:40 PM Limberg Said the trading cards were discussed briefly by Chief Schardan earlier, and the tazer item he will discuss at a later date when he has more information. He will also discuss the computers and upgrades when he has more information.
8:53:51 PM Gulledge Discussed the Public Works projects next.
8:54:32 PM Callahan Had a question on the original streets in Rolling Meadows. Mayor told him those streets have been repaired. He asked about the facility charge.
8:55:05 PM Gulledge Replied the Board needs to decide how they want to spend the money. One idea is the radio meters.
8:55:46 PM Kostyshock Said he did get an engineering estimate on the Jacquelyn Court repair. This will be discussed at the July 30 Caucus also. He reported that the volunteers for the paint drop off must have gloves. The crews have been too busy to get the raking of the dead grass in the park. However, they will do it when time is available.
8:57:59 PM Callahan Said it looks like the Santa Anita project is done.
8:58:02 PM Limberg Said that Mann spoke to the residents on Santa Anita about the use of salt during the winter months.
8:58:44 PM Callahan Asked about the sewer discussion with the Osborns.
8:59:19 PM Gulledge Explained it was about sewering the Lakeview Acres Road area off of East Main.
9:00:40 PM Schmidt Asked if the Troy Maryville emergency water line hook up is done. He was told no, they are waiting on corrected permits. It will be a one day job, when the permits come back.
9:01:04 PM Gulledge Told Schmidt when he has time he wants to talk to him about annexations. He told Limberg he would like to discuss the Business & Professional Association with him. Kostyshock and Schmidt are working on the Cemetery category.
9:01:41 PM Gulledge Gave an update on the Comprehensive Plan. He and Callahan have invited Tom Wobbe to come to the Economic Development Committee meeting on Monday evening to give some guidelines on an update of the Village Comprehensive Plan.
9:02:33 PM Bell Reported that the third lap top is in, configured, and set up for the Planning Commission's use.
9:03:06 PM Gulledge Said the County Wide Sewers meeting is the fourth Tuesday of every month, in the Conference Room.
9:03:35 PM Bell Asked when the Board would see the brochure the Economic Development Committee is working on.
9:04:17 PM Callahan Said it is ready to go to print. The final draft was at the last meeting. It is a very well done, professional brochure.
9:07:18 PM Gulledge Said if anyone wants to see the brochure, it will be available at the meeting on Monday.
9:07:28 PM Kostyshock Said he and Callahan hope to get started on the project this winter. Several people have volunteered to be on the committee.
9:08:27 PM Gulledge Said there is nothing for the Ministerial Alliance category at this time. Planning Commission, nothing to discuss. Schoolhouse Trails, nothing is happening. He asked about Additional Parking and Bike Trail Entrance categories.
9:08:30 PM Bell Replied that a member of the Park Committee is questioning why the entrance at Copper Creek has not been put in. He had obtained a bid of $1200.00.
9:08:42 PM Mayor Said it has not been done because the Village does not have an agreement yet.
9:08:45 PM Bell Said the landowner is agreeable so long as the agreement can be renewed every five years. He told him the Village attorney is working on the agreement.
9:09:23 PM Gulledge Called for Trustee Comments.
9:10:09 PM Garcia Thanked the Street Department for the good job they did on sweeping the streets.
9:10:23 PM Gulledge Announced the Homecoming this weekend, and if anyone wants to help will be more than welcome to do so.
9:10:32 PM Limberg Asked the Board to consider purchasing a POW flag to fly below the American Flag.
9:11:50 PM Gulledge Told him to get prices and bring back to the Board.
9:12:35 PM Gulledge Called for a motion to add to the agenda a Closed Session to discuss threatened litigation. Motion by Schmidt to amend the agenda by adding a closed session, second by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:13:38 PM Callahan Made a motion to go into closed session to discuss threatened litigation. The motion was seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:35:29 PM Gulledge Called for a motion to come out of Closed Session. Motion by Schmidt, second by Kostyshock to come out of Closed Session into Open Session. Voting on the motion: Limberg - yes; Schmidt - yes; Bell- yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:35:56 PM Gulledge Said with nothing further to discuss, he would entertain a motion to adjourn. Motion by Schmidt, second by Garcia to adjourn the meeting. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville