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Village of Maryville, Illinois

Description Caucus Minutes
Date7/30/2003 Location Council Chamber
Time Speaker Note
6:36:56 PM Gulledge Called the Caucus Meeting to order, and asked for a roll call of those officers present to wit. Trustees answering the roll call were Limberg , Schmidt, Bell, Callahan, Kostyshock, and Garcia.
6:37:35 PM Gulledge Explained that due to the heavy work load in the Administrative Department, the minutes of the July 23rd meeting are not finished. They should be available for the August 13th Caucus. The meeting continued with the first agenda item.
6:38:09 PM Schardan Spoke about the Police Trading Cards. He said when he polled the officers, there were seven including himself that were interested. He said it looks like he will be losing one officer, and is looking to hire another one, therefore, he feels this may not be the best time to move forward on this idea. In the meantime, he will check into the local businesses for the printing of these cards. He reported the calendars are in. He has them in the police station if anyone wants any.
6:40:36 PM Bell Spoke briefly on the cameras. He has not received any information back from BarCom, however, he has received information from Computron. It is his recommendation that it would be more cost effective to use the system already installed in the police department for the cameras.
6:41:38 PM Schmidt Asked Chief how the maintenance people are working out in his building.
6:41:49 PM Schardan Replied they seem to be doing okay. There was a little problem in cellblock/booking area. But, last time he checked it was resolved.
6:42:03 PM Gulledge Commented that most of the agenda for this meeting deals with Public Works. He suggested discussing the items as they appear on the agenda.
6:42:44 PM Juneau Said he and Presson have met with Trustee Kostyshock to talk about different meter reading systems to recommend. Currently the meter readers are using the manual hand held system that requires the meter lids to be opened, and at times the pits are flooded. It takes time to dip out the water so the meter can be read. There is new technology available. One option is to stay with the current system, which is the least expensive. There is a new touch & read system, where the reader uses a wand, touches the top of the meter, it reads the meter and puts the reading into a database to be brought into the office. There is another type called a remote radio read, where the meter is read when the reader drives through the area where the meters are. There is also a fixed network radio read system. This system has towers around town or on rooftops. He said it is recommended that meters be replaced every seven to eight years. As meters get old, they read slower. There has to be a meter replacement program put into effect. He recommends thinking about new technology system in the new developments currently underway.
6:45:34 PM Presson Talked about good weather reading and bad weather reading. The time and cost of good weather meter reading and bad weather meter reading. He estimates the total cost of reading meters for one year is between $30,000 and $40,000. He said it currently takes two men reading eight hours a day approximately 10 - 15 days to read the meters in good weather, and 15-20 days to read them in bad weather. Once a Radio Read System is fully installed it is estimated that one man could read all the meters within eight hours. He talked about package estimates from Midwest Municipal Supply which is $57,966.00 for 276 meters and Schulte Supply estimate is $51,935.00 for 200 meters. Midwest Municipal meters average $210.02 per meter, and Schulte Supply meters average $259.67 per meter. His recommendation is to go with Midwest Municipal Supply.
6:50:00 PM Gulledge Asked him if this is exactly what is needed to be up and running.
6:50:16 PM Presson Replied it is.
6:50:21 PM Juneau Suggests putting these meters in the new subdivisions to start with, and troubleshoot them over the next year to see how they work out. He talked about the Village considering going to monthly reading as opposed to bi-monthly. He said this would be a cost savings, as the radio meter reading is much more efficient and the meters can be read in all kinds of weather.
6:52:00 PM Presson Commented that there should never be a meter that is not read, because of being buried, etc.
6:52:07 PM Callahan Asked if these meters ever short out.
6:52:19 PM Presson Said he knows of no problems as of this time.
6:52:35 PM Callahan How many meters pits actually have water in them when they are read.
6:53:00 PM Presson Replied 40 to 50%.
6:53:03 PM Callahan Asked if the meter was completely submerged, could it still be read. Presson replied it could.
6:53:09 PM Gulledge Said one thing he likes about the radio read meter is the fact that when the weather is bad, currently the bills are estimated. This causes problems. With these meters, the weather will have no bearing on reading the meters.
6:53:14 PM Bell Asked if Presson was asking to buy 176 3/4 inch and 100 1 inch meters. He then asked if the new construction houses were 3/4 inch.
6:53:40 PM Presson Replied some houses are, but more of the newer homes are going to the one inch.
6:53:54 PM Bell Asked why buy 176 of these meters, unless they were going to be used to replace the current ones. test section of town. man hour cost not replacing anywhere near the town.
6:54:08 PM Presson Answered that the 176 meters are to be used in a test section of town.
6:54:14 PM Bell Discussed the man-hour costs on the first page are based on all the meters in town. He said 276 meters will come no where close to replacing all the meters. And, until they are, the Village will still have to absorb the man-hour costs listed on the front page.
6:54:51 PM Juneau Said he did an example using 200 meters. To manually read 200 meters times $2.15 time six times a year, the cost is $2,580.
6:55:19 PM Bell Asked Juneau if he was figuring it cost $2.15 in labor to read each meter. He said yes, and explained his formula .
6:55:54 PM Callahan Asked how much the current meters cost.
6:56:07 PM Presson Replied $84.00.
6:56:20 PM Gulledge Asked if the radio read meter is guaranteed for ten years.
6:56:27 PM Presson Answered no, just the radio unit itself.
6:56:29 PM Bell Asked if the$210 or $251 price includes the meter and the RET. He was told it did. He asked how much just a meter would cost.
6:56:36 PM Juneau Replied a one inch is $251, and a 3/4 inch is $175
6:57:08 PM Garcia Asked how they actually work.
6:57:17 PM Presson Explained the remote radio read system sends out constant signal attached to the meter base.
6:57:37 PM Garcia Commented that the reader would not have to lift the lid to read the meter. They just drive by and get the reading on a remote.
6:57:46 PM Callahan Talked about the test section. The Bauer area is being considered. He said that would be simple, but if the meters are replaced periodically that would cause a lot of confusion as to which house had which meter.
6:57:51 PM Juneau Suggests starting with a new subdivision, such as Keebler Oaks. This subdivision is ongoing, and it would not take much to change out the current meters and replace them with the radio read meters.
6:58:22 PM Bell Said during the swap-over time, a whole street would have to be done.
6:58:56 PM Callahan Expressed concern about reading all the meters in partial areas. All the electronic meters would be read, but the manual reads may be overlooked. He asked if there are any towns around Maryville that has gone to this type of system.
6:59:56 PM Juneau Replied Naperville, Rochelle, Village of South Holland, cities around Chicago are all going to this type.
7:01:31 PM Callahan How many customers does the Village currently have.
7:01:40 PM Long Answered around 3000.
7:02:04 PM Callahan Said another concern he has is starting with such a small number of meters. He asked who install the meters.
7:02:12 PM Presson Replied he and his crew will install them.
7:02:29 PM Gulledge Said the Village needs to come up with program to get meters switched out. He said Highland has had to touch read for several years.
7:02:57 PM Presson Said Collinsville is in negotiations currently to switch from the touch read to the radio read system.
7:03:09 PM Callahan Asked how long it would take to change out the 120 homes in Bauer.
7:03:16 PM Presson Replied if he puts two men on this constantly, probably a week.
7:03:29 PM Callahan Asked Presson if he would ask the companies to bid a higher number of meters, it would reduce the cost per unit. Presson said he does have a quote for 300.
7:04:22 PM Presson Said he does have a quote for 300. The price goes from $236 for 100 to $211 for 300.
7:04:25 PM Callahan Said he understands wanting to do a trial section, but he feels there is enough data to go for a larger number of meters.
7:05:24 PM Gulledge Said he thinks that if Presson is starting in an established neighborhood, the Village needs look at the areas with the most minimum bills. He agreed with Juneau, that the older meters read slow, they never speed up.
7:06:20 PM Juneau Said to change out entire system would be an investment of approximately $600,000.
7:06:37 PM Gulledge Said he agrees with Callahan, to go for a higher number of meters. If the Village is committed to doing this, then a higher number should be purchased, at least 500.
7:07:36 PM Callahan Commented, if it will lower the price, and Presson and Juneau are confident that the system works, he has no problem buying a larger quantity.
7:07:46 PM Gulledge Asked how do you know if a meter is not working right.
7:08:05 PM Presson Replied it would be the same as a regular meter.
7:08:24 PM Callahan Suggests asking for a bid over a period of time, if the companies would do this.
7:08:43 PM Presson Replied that the companies will bid that way if they are asked.
7:08:51 PM Gulledge Asked the trustees if there are in agreement on trying this system.
7:09:01 PM Kostyshock Replied yes, the sooner the better.
7:09:14 PM Limberg Commented the only drawback he sees is it is still the same type system. Meters are going to start running slow. It will however, increase the productivity of reading the meters.
7:09:37 PM Schmidt Said he is agreeable to doing this, but it is not feasible to do monthly readings until the whole town is switched over.
7:10:12 PM Bell Asked what kind of money it takes for roof top reading.
7:10:43 PM Presson Said it is approximately $5,000 per tower for the fixed radio meter. The Village would need at least six towers. The radio read meters can be switched over to the fixed meter reading also.
7:12:03 PM Callahan Said normally the Village thinks about the service is can give its residents, but this is actually a business. In order to make more money, we have to stay up with what is out there. He feels one big item in favor of the radio read system is the labor costs. Once the Village reaches a certain number, there is the possibility of being unionized. The health insurance increasing is only going to get worse.
7:13:09 PM Gulledge Said Juneau is doing a water and sewer study now. It should be ready in September.
7:14:25 PM Kostyshock Asked the cost of the software.
7:14:43 PM Juneau Replied the software is included in the cost. He thinks the drive-by is a neat way. Also, there are so many new houses going in, and the installation cost is the same whether the regular meter is install or the radio read meter is installed.
7:16:15 PM Callahan Said the current water billing system has the capability of listing the minimum bill users up to the highest users.
7:16:30 PM Bell Said he has a few questions about the software, such as where it would be installed. Will it be installed on the water clerk's computer, and the 12 month customer support, what is the cost of the annual upgrade on the maintenance support agreement. Presson said he would get the numbers for him.
7:17:28 PM Gulledge Told Presson to go ahead and get more numbers, and see what he can come back to the Board with.
7:18:40 PM Kostyshock Said he would like to see the Village pick one area, and get one tower and do the fixed network instead of the drive by. He agrees with picking a particular area, getting the software, installing it in the water clerk's computer, and read this particular area.
7:19:39 PM Callahan Said this would not be cost effective. It would take about twenty minutes to read the area, but would take a very long time to pay for the tower at $6000. each
7:20:47 PM Gulledge Suggested looking at both ways before making a decision.
7:20:59 PM Garcia Asked Presson if he has talked to anyone in a town that has the system. He replied he has, and they are very pleased with it. She replied that she is not against technology, but it seems money can be found for everything but sewers.
7:21:47 PM Callahan Explained the water money can't be spent on anything but water.
7:23:02 PM Gulledge Said the Village is working on getting sewers. There is a meeting every month. He told Presson to get information, and prices on up to a thousand meters.
7:24:15 PM Juneau Commented that this must be competitively bid. he suggests adding to the bids already received 500, 700, 1000 meters.
7:24:42 PM Gulledge Said to come up with a percentage because he thinks the Village should be looking at 50/50 on the new meters and replacing the old meters.
7:25:24 PM Bell Said they should get an answer on the Maintenance annual cost, and UNIX system compatibility.
7:26:40 PM Juneau Discussed the GIS next. He talked about the need for a good data base. It can be used to located waterlines, have good maps of the water and sewer lines, zoning, update the corporate boundaries, etc. It has a great ability to move cursor to tap on a manhole, and everything about that manhole is displayed. It can be a useful tool to the police department, an address can be displayed, and everything about the house is displayed. The fire hydrants are also included in the GIS. When the cursor is placed on a fire hydrant, everything about that hydrant is displayed, such as the last flow test date, and all the history of that flow test. On this proposal, is to get in on the base needs and establish what those needs are. He will initially create data base systems for water lines, water valves, hydrants, zoning, corporate boundary, and also update sanitary sewer GIS layer. Also, as new subdivisions come in, it is a good way to build a data base for them. He said this is a very useful tool for the Public Works Department, and any department that wants to use it. He talked about a pilot project where he would use a small area of town, sit down with all the department heads and have them tell what they would like to see in data from that area, and create a data base that would be everything they want in that small area. Then everyone should start using this, to discover what works and what doesn't work. Then after this, it could be expanded to the rest of the town. He highly recommends the Village to consider doing this. He briefly talked about GASB 34, and how this requires the municipality to depreciate its infrastructure. GASB34 is strongly urging all municipalities to establish a GIS system.
7:36:21 PM Gulledge Asked Juneau what the bottom line is.
7:36:29 PM Juneau He replied for what he is proposing to do the water lines, water valves, hydrants, corporate boundary, sanitary sewer and to do the pilot project is $23000.00, and also the Village will have to buy from the County, $2800.00 worth of their data for a total $25,836.
7:37:10 PM Bell Asked what year the tiles are for. Are they 95 or 98 tiles, or is there a newer version.
7:37:25 PM Juneau Said he will get the latest version. 
7:37:41 PM Bell Asked if the cost is for the high resolution or low resolution tiles.
7:37:46 PM Juneau Said it is a medium grade. He doesn't recommend going to the high resolution tile because of the expense. They are approximately $150 per tile.
7:38:11 PM Bell He asked if on the hydrants, he planned on keeping the 4 quadrant numbering system the Fire Department currently uses.
7:38:41 PM Juneau Explained he wants to set it up with the existing numbering system. He also wants to set it up so someone from the Village can keep up with the data entry.
7:38:53 PM Bell Asked Juneau if the initial cost includes the initial data entry.
7:39:10 PM Juneau Replied he will set up the examples for the eight-day entry points and then a student or other part time person can enter the data.
7:40:00 PM Bell Asked if the initial costs doesn't include the pilot information either.
7:40:21 PM Juneau Said the pilot cost is included. He explained the way the tiles are done. After they design the tile, Maryville will fill in the information they want for that tile.
7:43:14 PM Bell Discussed the data base. He said at one time it was discussed that the Village was not going to purchase the software to make the changes, but was going to purchase a reader. Juneau Associates would make the actual changes, and deliver a new set of data for Maryville. The reason for this was so there would not be two sets of data being modified. He suggests Maryville be able to read the data, but not edit it.
7:43:46 PM Juneau Said the data base can come to his office in the form of a spreadsheet. The Village has to furnish him the data base.
7:44:07 PM Callahan Said he doesn't think the Village should pay Juneau to enter all the information.
7:44:22 PM Garcia Asked if Glen Carbon didn't hire a college student to enter their data. She was told they hired a GIS student.
7:44:26 PM Bell Said there should be one master data base, otherwise there is the possibility of conflicting data and lost data.
7:45:09 PM Callahan Said if Juneau isn't changing the data, and we are, there is still only one data base.
7:45:16 PM Bell Said Juneau has to have the data base. The Village does not want to buy the software, it is very expensive.
7:45:33 PM Juneau Said the Village will get a free reader, and the information can be distributed to anyone. He suggests, if the firemen are not too busy, they could put in a lot of the fire information.
7:50:17 PM Juneau After more discussion of the pros and cons, he suggests a pilot program.
7:50:35 PM Gulledge Asked the Board which way they want to go. Limberg said he was for it. Schmidt said he was for it. Bell said he wants to make sure the tiles are the latest. Callahan said yes. Kostyshock said yes. Garcia asked what the Village is buying. Mayor explained the Scope of Services handout, told her the cost is $25836.00 initially to get started.
7:52:52 PM Bell Asked for clarification on the water lines, water valves, hydrants, zoning, and corporate boundaries. He said this is the entire village that is included, and asked if Juneau all the points were included for the data. Juneau said yes. Asked if this includes the reader for the Village. It does.
7:53:59 PM Gulledge Asked Garcia if she was okay with the purchase. She said yes. He instructed Juneau to find out what the current tiles are. He asked for any other questions they would like Juneau to research. license to edit
7:54:15 PM Callahan Said he would like to know what it would cost to have a license to do the editing.
7:54:25 PM Bell Asked Juneau if this price does include him entering the data he has. He was told it did.
7:54:44 PM Garcia Asked how Glen Carbon is doing theirs.
7:55:02 PM Juneau Explained they started out the same way Maryville is, and now are they are doing the initial data base entries.
7:55:44 PM Juneau Gave an update on Shell Credit Union. He talked to them today, they are supposed to have plans by August 1st. for review. The sewers won't be ready in time for Shell to get on, but he plans on going ahead with constructing the sewers around Shell. There are a couple of easements still needed.
7:57:52 PM Gulledge Explained about Shell Credit using the existing septic system on the property until the sewer line is finished. They will pay the tap-on fee, and when sewers are available, will switch.
7:59:13 PM Juneau Talked about 159 Utilities Relocation Estimates. This project started by Feb., 2004. The project will go out for bid in February or March. It is estimated to cost approximately $489,465. The plans have been submitted to the State, and the State is reviewing the plans now. The Village has no choice.
8:01:08 PM Massa Explained the location of this work. He said it covers the area north of Maryville Town Center to Route 162, also a section north of Route 162, which will be done by Village crews.
8:01:34 PM Gulledge Said on this northern section, the bid is about $37588.50.
8:02:21 PM Bell Said on the last estimate, Juneau said there could be more up to $750,000. He asked about the difference in the estimates.
8:02:49 PM Massa The latest estimate is based on the plans. The only item not figured in the last estimates was the lining of the sewers under the highway.
8:03:16 PM Gulledge Said also, the sidewalks are not included in this estimate, which is $78 or $80,000.00.
8:03:44 PM Bell Asked if the sidewalks were for both sides. He was told yes. He asked if they were in the plans.
8:03:49 PM Juneau Replied yes, the sidewalks are on the plans.
8:05:20 PM Gulledge Asked when this project must be bid.
8:05:28 PM Massa Replied February or March, 2004.
8:05:43 PM Gulledge Said he would like to put it out for bid earlier, no later than first of the year. This discussion continued on.
8:10:27 PM Massa Discussed the Donk, Lange, and Division Street Improvements. He passed out revised estimates on the project. He explained the increase is due to sidewalk.
8:11:31 PM Bell Asked if the surface on the plans was the micro surface. He asked what it is, is it asphalt.
8:11:45 PM Massa Said it is kind of a slurry mix. It is a good wearing surface.
8:12:42 PM Juneau Said it gives a longer life to the roads, but it is not MFT eligible.
8:13:36 PM Gulledge Said a decision does not have to be made tonight. It is more expensive than he first thought, but still feels these improvements need to be done.
8:14:53 PM Kostyshock Suggests doing Donk & Division, then Lange.
8:16:03 PM Massa Gave a printout of the construction cost analysis and explained.
8:17:38 PM Bell Asked about when the microsurface is put down. He was told it is put down after the oil and chipping.
8:19:18 PM Gulledge Said Juneau and Massa are here to answer questions, no decisions need to be made at this time.
8:20:24 PM Callahan Talked about the pros and cons of sidewalks. He asked if the raised gutter is because of the sidewalks. If there were no sidewalks could the v gutters be used.
8:20:27 PM Juneau Said the v gutters are not the way to go. They will not hold up. People tend to drive right over them.
8:21:07 PM Callahan Said his comment to the Board is if they want to do this, the money will have to be borrowed, therefore, they might as well borrow enough to do everything.
8:22:14 PM Kostyshock Suggested again doing only Donk & Division, and complete this section totally. This cost is approximately $516,000. He asked how long it would take after putting this out for bid to complete it.
8:24:37 PM Juneau Said probably one construction season, about four months. He said it could be designed this winter, and bid early spring to get it done before next years Homecoming.
8:25:01 PM Limberg Asked if the Village would have the financial means to do Lange the next year.
8:25:05 PM Callahan Said he doesn't think any of this can be done this year. There is not enough money.
8:25:13 PM Gulledge Said he doesn't disagree with Callahan. He said he knows the Village can't do all the streets in Maryville. He knows there is not enough money in the General Fund. The money will have to be borrowed. He told the Trustees it is up to them what they want to do.
8:25:39 PM Bell Asked what it would cost to oil and chip Donk.
8:25:41 PM Kostyshock Said it doesn't need it right now.
8:25:46 PM Gulledge Explained the roads are oiled and chipped every other year. The west side will be done this year. Next year the east side will be done.
8:26:10 PM Bell Said he likes Kostyshock's idea of doing Lange and Donk, and maybe a few more smaller areas.
8:26:17 PM Gulledge Said he has no problem with this. He just knows the whole town cannot be done, even with borrowing money.
8:28:16 PM Bell Said one street he feels should be added to the project list is Northwood. This street is heavily traveled particularly by residents in Rolling Meadows.
8:29:41 PM Juneau Talked about the bridge inspection on East Main Street. It has been done, as required by the State.
8:31:30 PM Massa Discussed the Lyn Hi Street Bids. The bid opening was Thursday, July 24th. Korte-Luitjohan was low bidder at $129,000. Their estimate of the job was $124,000. This work is to install v gutters on Heather Green, and fixing the drainage problem there, work on Camrose Green and Frontenac Lane, installation of pipe underdrain there.
8:33:07 PM Gulledge Commented on the v gutter in this area. There are no sidewalks in this area. When this area annexed, the Village told the residents that after Copper Creek was finished, their streets would be fixed.
8:34:17 PM Callahan Asked about the pipe underdrain on Heather Green.
8:34:23 PM Gulledge Said it was bid as an alternate, but it must be done. The water table is terrible in this area.
8:35:14 PM Bell Asked the cost of construction engineering.
8:35:27 PM Juneau Said about 6%.
8:35:30 PM Gulledge Asked if this project would be MFT eligible.
8:36:47 PM Juneau Replied no, and briefly explained how the MFT funds work. He said MFT funds are to be used for maintenance, not construction of streets or roads.
8:41:32 PM Massa Talked about the Jacquelyn Court street repair estimates. This street will have concrete patching. The street is breaking up badly. The concrete can be purchased with MFT funds. After the patching, their thought is to come back with an asphalt overlay project next year, which will be MFT eligible also.
8:43:09 PM Callahan Asked what they were going to do about the gutters in that area. He said people can't use their driveways as it is.
8:43:22 PM Juneau Said it is a problem, but it is caused by the way the people built their driveways. He said if the people would go back about five feet in their driveway and cut the curb down, and then there could be a nice smooth transition.
8:44:09 PM Callahan Asked about the two inch overlay, and if it would be laid in the gutter. He was told the overlay will go right to the curb.
8:46:15 PM Gulledge Said the Village will be doing this work. It is his recommendation that the work go all the way to the bottom of the hill.
8:48:42 PM Kostyshock Discussed Schiber Court. The Village will be doing this work.
8:49:46 PM Callahan Said he is concerned about the Street Department having time. This projects involves 150 yards of concrete, and the Village does not have an employee who is a concrete finisher.
8:50:08 PM Gulledge Talked briefly about the motor fuel tax resolution for streets on west side of town. The total amount is $34,500. This will be on the agenda for the next Board meeting for approval. It has been discussed at previous caucuses.
8:51:45 PM Massa Said that resolution has been passed. The resolution is for the concrete for Schiber Court and Jacquelyn Court and equipment and labor. This needs to okayed to be put out for bid.
8:52:25 PM Bell Said Bauer, Williams, and Northwood needs to be considered for repair. Garcia wants Gary added..
8:55:05 PM Callahan Commented that the Board is doing this for the residents, but he said a lot of residents will be upset because of tearing up the yards, etc..
8:57:50 PM Gulledge Talked about borrowing money to do several streets, such as Donk, Lange, and Division. This way they could be done all at one time. He suggested adding Lyn Hi to this project.
8:58:54 PM Callahan Talked about perhaps a bond issue rather than borrowing from a bank. He feels it is better to borrow two or three million because the expenses would be about the same. Interest rates are very low right now.
9:01:11 PM Kostyshock Suggests trying one street, and see how it works out, and then come back to do the rest of the town, if the one street works out.
9:01:27 PM Limberg Said he is for doing Donk and Lange. He lives on Lange for twenty years, and during that time there was never a lot of improvements on the street or sidewalks.
9:01:36 PM Schmidt Said he leans toward Callahan's suggestion of putting all the projects together, get a lump sum and borrow the money.
9:01:51 PM Bell Said he would like to see the Village do more roads, but at least Donk and Lange.
9:02:17 PM Callahan Said by doing just Donk and Lange, most of the money is spent then no others can be done unless the money is borrowed. He has no problem with doing Donk and Lange, but he would like Juneau to get a rough idea of what it takes to do the other areas.
9:04:09 PM Kostyshock Said the Village should just do Donk, that way no money will have to be borrowed. He is in favor of doing the streets a few at a time.
9:04:26 PM Garcia Said she thinks the Village should do the old part of town.
9:05:39 PM Gulledge Commented that whatever street is done, someone is not going to be satisfied.
9:06:32 PM Callahan Talked briefly about infrastructure tax being attached to the sales tax on developments such as Maryville Town Center when it develops.
9:07:46 PM Gulledge Suggests take two weeks, have Juneau give brief estimate of the streets talked about. The will try to make decision at next caucus.
9:09:33 PM Bell Said the Street Department crew did great job on the removal of the graffiti from the comfort station in Drost Park. It looks good.
9:09:50 PM Massa Said the Village will need a resolution to do a water service bore under 159. He will bring it down tomorrow for the next Board meeting.
9:11:09 PM Juneau Said he would like to have a Park Board meeting on the lake, to decide how to bid the lake. dredge not an option, explained handout. crane with boom pipe line
9:11:40 PM Bell Said there is no need for a Park Board meeting. The lake is back in the Board's hands.
9:12:40 PM Juneau Said he needs a meeting the Board Members to decide how to do the lake. Dredging is not an option. It is very expensive. Draining the lake is something the people are not enthused about. He talked about one vendor having a sixty foot boom machine they use to work from the shore, and has had a lot of good success.
9:15:36 PM Bell Said the Village has received $50,000 that if it isn't spent by a certain, will lose. There is another $40,000 grant, but the Village has not heard anything. He suggests going out for bid, because this needs to be done this fall.
9:16:33 PM Gulledge Said he doesn't want to drain the lake. He is for bidding the job, and getting a drag line, and whatever they get, they get. I
9:17:37 PM Juneau Said he will put it out for bid to see what comes in.
9:19:28 PM Bell Said the bid should specify the average depth of the lake of fifteen or twenty feet.
9:19:44 PM Callahan Asked who decides where the berm will be.
9:20:12 PM Massa Explained there will be a map of the area, and each designated spot, they will know how much dirt is needed.
9:22:32 PM Bell Discussed the soccer goals and volleyball nets. He has a bid for two sets soccer goals, plus in ground portable standards for volleyball at a cost of $1857.85, including shipping. He wants to buy to additional nets for the volleyball, which is $16.00 each. The total would be approximately $1900.00. He went on to say there is a resident who is interested in donating one set of soccer goals, and the Collinsville Jaycees are wanting to donate at least two sets of soccer goals. His recommendation is to buy two sets and with the donations get the other two sets. The company is called BSN/League Direct. The availability of the goals is September. The other bid came in at $3500 for approximately the same equipment.
9:26:17 PM Gulledge Said Trustee Bell is asking to purchase soccer goals, volleyball nets in an amount not to exceed $2000.00. He asked the trustees their opinion. The trustees agreed.
9:27:14 PM Bell Asked if anyone had a problem with the Merz family and/or the Collinsville Jaycees donating goals to the park. They did not.
9:28:04 PM Gulledge Asked for calendar updates.
9:28:29 PM Limberg Mentioned that he has Nottingham Lodge reserved for Saturday for the Employee Appreciation day. He asked Garcia what time she will need the key.
9:28:52 PM Gulledge Said they will be going Friday, to get the food and supplies. The decided to leave about 10 am Friday. They will meet at 1 p.m. to take the stuff to the Lodge.
9:30:52 PM Schmidt Spoke about the monthly meeting of the planning Commission. There were three items on the agenda. The first item was a Preliminary Plat Approval of the Additions to Remington Place. There were enough concerns about this that it was tabled. land purchased under old ordinance.
9:31:41 PM Bell Asked if this is the property that was purchased and an agreement made under the old ordinances. He was told it was. He asked if that was the reason for the concerns. It was not.
9:32:24 PM Callahan Said he didn't understand about the old ordinance vs. the new ordinance.
9:32:45 PM Gulledge Explained in 1998 when the Village was trying to put a sewer line in Copper Creek, the Village finally got an easement through Poletti's farm. In order to get the easement the Board had to agree to some conditions. One of the conditions was that the Village would not change any of the fee schedules or codes. He said Trustee Bell is referring to a few changes that has been made in the zoning code, one of which is the green space. There will be no green space fees on this one development. The Board at that time agreed to this because it was the only way to get sewers in the area.
9:35:08 PM Callahan Asked about rezoning. He thought it was rezoned PD-B. He was told this ground was not rezoned, it was the Legion ground that was rezoned.
9:41:08 PM Schmidt Said the second item on the agenda was the Preliminary Plat Approval for the Villas at Remington - PD-R passed with a list of concerns supplied by Juneau Associates, providing they take care of them. The third item, MVOB Approval, Vernon Carver Car Wash was tabled, and sent back to the Planning Commission.
9:45:47 PM Callahan Expressed concerns about the codification binder. He feels it is not the right binder. The binder should have D shape metal pieces.
9:46:33 PM Kostyshock Asked for further explanation on Remington. He said the agreement was made by the first party. He sells the land, does the agreement carry on. Mayor explained it is in the agreement that it is in perpetuity. He announced the History Books are in. There will be a schedule for next week at museum to distribute the books.
9:49:00 PM Gulledge Announced the Codification Public Hearing, Wednesday, August 13, at 6:30 p.m. There will be a Special Meeting after to accept the Codification. Then the Caucus Meeting will begin. He mentioned the Employee Appreciation Day. He spoke about the budgets. If the department head has not turned in one, they should do so immediately. He will make copies for the Finance Committee. The Personnel Policy was discussed next. He and Trustee Garcia have gone through it, Jolene has typed it, he will give it to the Attorney to look at. He will pass it out to the Board for their review.
9:50:18 PM Gulledge Said if there was no more business to come before the Board, the meeting is adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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