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Village of Maryville, Illinois

Description Board Minutes
Date9/17/2003 Location Council Chamber
Time Speaker Note
7:00:40 PM Gulledge Called the meeting to order, and invited those in attendance to join in the Pledge of Allegiance. He then asked for a roll call of those officers present, to wit. Answering the roll call were Trustees Schmidt, Bell, and Kostyshock. Trustees Limberg, Callahan and Garcia were not present. Also in attendance were Clerk Long, Attorney Wigginton, Comptroller Brussatti, Police Chief Flaugher, Building & Zoning Administrator Flaugher, who is also Fire Chief, Street Superintendent Mann, Water Superintendent Presson, and one citizen.
7:01:46 PM Gulledge Took up the matter of approving the minutes of the September 3rd Board Meeting and the minutes of the Public Hearing on September 3rd. He asked if there were any corrections, additions, or questions on the minutes. There being none, he called for a motion to approve the minutes and have them placed on file. The motion was made by Schmidt, and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:02:24 PM Gulledge Asked if there were any additions, questions or corrections on the bills submitted for payment.
7:02:43 PM Schmidt Asked about the bill on page 9, under Water Works, and the line items for the City of Collinsville in the amount of $78,000. He wanted to be informed of what this was for.
7:03:10 PM Gulledge Explained that this has been an ongoing dispute on the system that the Village is being billed at. They have met several times with Collinsville, and at one time they told him not to pay anything. We mailed them a check and they sent it back, saying to hold the payments. This has been going on and on. He has been trying to get a meeting set up with them. They called and asked for some money. He, his staff, Juneau and Attorney Wigginton looked at where we think we're at, and this is what we think is owed to them at this time.
7:03:51 PM Schmidt Asked if this was on the Country Lane project.
7:03:55 PM Gulledge Answered no, this is strictly for the sewer bill. That is why the amount is so large; it has not been paid for several months, but at their request.
7:04:10 PM Bell Said he had a question on page 6 about the Park & Rec bill total of $431.93.
7:04:29 PM Long Answered that this is the total of the general Park & Rec and the Park Board expenses. She showed him the two totals and explained since it is the same fund the computer automatically gives a total for the overall expenses.
7:04:57 PM Callahan Arrived and was seated.
7:05:49 PM Gulledge Asked if there were any other questions. There were none. He asked for a motion to pay the bills as submitted. Motion by Bell, second by Schmidt to pay the bills. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - pass; Kostyshock - yes. Motion carried.
7:06:20 PM Gulledge Called for Communications there were none.
7:06:49 PM Gulledge Called next for legal matters. There were none. He asked if there were any reasons for Closed Session. There were none. He went on to Old Business.
7:07:19 PM Gulledge Asked Kostyshock if he would take up the radio read meter system at this time.
7:07:38 PM Kostyshock Asked if all bids should be discussed or just the bid they have decided to accept.
7:07:43 PM Gulledge Replied if they were going with the middle quote, then Presson needs to explain why, because it is a little bit of a change, and the quotes did not make it in the Trustee Packets.
7:07:52 PM Presson Explained that he did not get the final numbers from Data Technologies before the packets went out. He gave them out prior to the start of the meeting. He explained the options. The Board had set a limit of 150,000.00. Data Technologies price for the software, installation and conversion, license fee and support total was $13285.00. With this in mind, he put together three options: Option 1 total for 676 radio read meters is $152651. Option 2 total for 476 meters and 300 ERT conversion units is $149951. Option 3 total for 476 meters is $110951.
7:09:38 PM Bell Asked if the 176 and 300 were 3/4 inch and 1 inch meters
7:09:49 PM Presson Answered that the 176 meters would be the 3/4 inch, and the 300 would be one inch and the 300 ERT units would be divided at his discretion.
7:09:57 PM Bell Asked if they are different for the 3/4 and one inch. He was told no.
7:10:27 PM Gulledge Said it looks like the Village is getting a hundred extra meters with Option 2.
7:10:38 PM Presson Said there will be an extra hundred with the ERT units. These he plans on installing on the meters recently put in the newer subdivisions.
7:10:44 PM Gulledge Asked Presson if it is his recommendation to go with Option 2.
7:10:54 PM Presson Answered yes.
7:11:19 PM Bell Said his opinion is the Board can approve this, then work in phases, where the system is converted over to Summit, get it up and running, and then come in with the Easy Route, add that, then make the purchase of all the meters.
7:11:58 PM Presson Replied that they want to do it all at one time. They want everything here so it can be checked and made sure it all works together.
7:12:09 PM Bell Asked who "they" were. Presson told him Data Technologies.
7:12:18 PM Gulledge Again asked Presson if his recommendation was Option 2. Presson replied yes. He asked Kostyshock if this is what he wanted to do.
7:12:35 PM Kostyshock Replied yes, he likes the fact that with this option the Village is getting a hundred extra meters.
7:12:42 PM Bell Said there is another technical issue to consider. The first thing Data Tech is going to ask for is a layout of the format of data from CRC. Someone will have to do this.
7:13:05 PM Schmidt Asked Presson what he didn't like about this.
7:13:18 PM Presson He thinks it is a great system. He feels very comfortable with it. He thinks this is a huge leap forward for the Village of Maryville. It is something that will pay off both in manhours and money saved.
7:13:25 PM Kostyshock Made a motion to accept the bid from Midwest Municipal Supply, Option 2, Data Technologies Utility Billing, Interface and History conversion for $13,285 and 176 Radio Read Meters and Software for $34,366 and 300 Radio Read Meters for $63,300, and 300 ERT Conversion units for $39,000 for a total of $149,951, but not to exceed $150,000. Schmidt seconded the motion. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:15:12 PM Gulledge Called for new business. In the absence of Trustee Limberg, he asked Trustee Bell to take care of any matters pertaining to Limberg's committee.
7:15:28 PM Schmidt Reported the totals for the August, 2003 building permit fees. Total for the month is $9975.90 Year to date total $78,498.36, monthly evaluation of the improvements $3,222,600. and Year to date total improvements $21,770,700. Comparing the last four months of the building permit fees, the Village has an estimated revenue intake for 2003/2004 of $90,000 . The first four months the Village has collected over $47,000 in fees, a little over 50% of the estimated revenue.
7:16:57 PM Schmidt Discussed the Planning Commission report in regard to the preliminary plat of the Additions to Remington. The letter of recommendation from Juneau that accompanied the plat presentation to the Planning Commission, several items were discussed. A vote was taken of the Planning Commission and it is their recommendation to approve the plat.
7:18:00 PM Gulledge Said there is a motion by Schmidt to follow the recommendation of the Planning Commission to approve the Preliminary Plat of Additions to Remington. He asked for a second, which was made by Kostyshock. He asked if there were any questions.
7:18:20 PM Bell Asked if sidewalks in the Additions to Remington were discussed.
7:18:33 PM Schmidt Replied yes they were discussed and even though the Osborns are not required to have sidewalks in this development, they have said sidewalks will be put in.
7:18:49 PM Bell Asked if it would be all streets. He was told yes. He asked if they discussed the bike trail entrance.
7:19:00 PM Gulledge Said he did, but not at the meeting. He has spoken with the Osborns and he has also spoken with the Engineering Department on this.
7:19:14 PM Schmidt Said John Dutton has expressed some concerns with this development.  After reviewing and through contact with the Osborns and their positive reaction to his recommendations, saying they will comply to the best of their ability on all the recommendations, he plans on going over the final plat with a fine tooth comb.
7:19:52 PM Kostyshock Asked if the "S" curve at Lakeview Drive will be left there or will it be taken out.
7:20:08 PM Gulledge Replied there has been some discussion on this. It will be taken up at the Planning Commission.
7:20:17 PM Bell Said item #1 in the recommendations, is the Village to take it that they are going to completely re-lay it out from what they originally had.
7:20:36 PM Gulledge Replied yes, they are going to make it so there are no variances and they are going to meet Village code. This was voiced to them at the Planning Commission.
7:20:44 PM Schmidt Said that since this was the first item on Dutton's list of recommendations, he wasn't too happy with it.
7:20:58 PM Gulledge Called for a vote on the motion if there were no more questions. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:21:22 PM Bell For Trustee Limberg, made a motion to renew the Firehouse Software support contract with Visionary Systems in the amount of $595.00, second by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:22:28 PM Bell Commented on the Band Concert in Fireman's Park, featuring Zydeco Crawdaddy's Band.  There was a good turnout. The next Park sponsored event is a kid's pooch party /dog show on October 12. One contest is for the kids whose dog looks most like them. This event will be held at Pavilion 1 in Drost Park by the Comfort Station.
7:23:16 PM Gulledge For Trustee Garcia, said the Personnel Committee recommends the Village hire Andrew Hellrung as Assistant Building Inspector/Code Enforcement Officer full time at $13.00 per hour, and after a satisfactory six months evaluation, his rate of pay will be $13.50 per hour, and after a one year satisfactory evaluation his rate will be $15.00per hour. He will have full benefits, his start date will be Monday, September 22, 2003. He asked that this be put into a motion. Schmidt made the motion and the second to the motion was made by Kostyshock . Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:24:42 PM Gulledge Welcomed Andrew Hellrung to the Village. He told the Board that Hellrung passed his physical and had a satisfactory report.
7:25:07 PM Gulledge Called for Staff Reports.
7:25:10 PM Presson Reported that 159 has been staked by Juneau Associates and the project is to start Monday.
7:25:52 PM Schardan Reported that Computron has put in three computers, the officers are very happy. The 911 Board has people upgrading the 911 system.
7:26:50 PM Brussatti Reported the locks in the lobby area have been changed. There will be no more lock ins.
7:26:58 PM Flaugher Reminded everyone of the Fire Department Open House the first Saturday in October, which will be the fourth, from 10 a.m. to 2 p.m. Madison County Smoke House will be there. There will be some canine demonstrations from the Police Departments, ARCH helicopter will land on site, Illinois Power will be there with some demonstrations. This should be very informative for the residents.
7:27:51 PM Long Reported that Jim James from RCI Technologies came back and met with her and Brussatti. He told them that the first proposal sent did not include the streets, but the water department was included.  He did not have a demonstration of the software, however, he assured us that the software will work. He is drawing up another proposal to include the streets and will send it.
7:28:43 PM Gulledge Asked for Business From the Floor. There was none.
7:28:55 PM Gulledge Asked if there were any Calendar Updates. There was nothing.
7:29:18 PM Gulledge Discussed the IDOT purchase of right-of-way requests. The first request is Parcel ID # 8561306, commonly known as Fireman's Park. This is a permanent easement in the amount of 0.0437 acre or 1905 square feet. The temporary easement at Fireman's Park is 0.1313 acre or 1364 square feet. He called for a motion to sell the permanent right of way on Parcel ID #8561306 and grant the temporary easement for this parcel. Schmidt made the motion and Kostyshock seconded the motion. Voting on the motion: Schmidt- yes; Bell - yes; Callahan - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:30:44 PM Gulledge Discussed the second purchase of right of way request is on the Village Complex , which is Parcel ID #8561313. The permanent easement is in the amount of 0.2904 acre or 12,651 square feet. The temporary easement is 0.0106 acre or 461 square feet, and there are two other temporary easements on other side of road, one is 0.0017 acre or 75 square feet, and 0.0123 acre or 536 square feet. He asked for a motion to sell the permanent easement and grant the temporary easement to IDOT for the 159 expansion. Bell made this motion, and Schmidt made the second to the motion. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:31:57 PM Gulledge Discussed the IDOT Subordination Easement Requests. He explained these are two parcels, ID #8561067 for 0.0252 acre or 1098 square feet and parcel 8561014 for 0.2043 acre or 8900 square feet. He explained that these  subordination easement requests are for  property commonly known as the Village water line in front of Red Apple on the west side of 159. He went on to explain that this is an easement within an easement, that the Village is allowing them to work on. He asked for a motion. Kostyshock made the motion to grant the two subordination easement requests to IDOT on Parcels 8561067 and 8561014. Schmidt seconded the motion. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
7:33:36 PM Gulledge Talked about an article he read in the September 15th issue of the Edwardsville Intelligencer. The article was written by Norma Mendoza and was titled Area Growth Stays Strong. He read one paragraph, as follows. "More than 1,260 residential building permits were issued in Madison County in 2002 compared to 947 in 2000. Of those issued in 2002, 132 were in Edwardsville, 129 in Maryville, 112 in Glen Carbon, and 110 in Troy."
7:34:50 PM Schmidt Said as a footnote to this, May through August figures for single family permits are at sixty.
7:35:08 PM Gulledge With no other business to come before the Board, he called for a motion to adjourn. Motion by Bell, second by Schmidt to adjourn the meeting. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried and the meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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