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Village of Maryville, Illinois

Description Board Minutes
Date10/1/2003 Location Council Chamber
Time Speaker Note
7:00:25 PM Gulledge Called the meeting to order and asked those in attendance to join in the Pledge of Allegiance. After which, he asked for a roll call of those officers present to wit.
7:01:02 PM Long Gave the roll call and answering it were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia.
7:01:23 PM Gulledge Took up the matter of approval of the minutes of the September 17th meeting. He asked if there were any questions, additions, or subtractions on the minutes as submitted by the Clerk. There were none. He asked for a motion to approve the minutes as submitted and place them on file. The motion was made by Schmidt, the second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:04 PM Gulledge Called for approval of the bills for payment. He asked for questions, additions, or subtractions to the bills presented. He asked for an addition to the bills in the amount of $183,103.31 on the Maryville Town Center Project. He explained the reason the bill was not on the bills for approval was because it was received this afternoon, because Tim Potts, the Resident Engineer has been on vacation for two weeks and was not available to sign off on the request for payment until today.
7:03:16 PM Schmidt Questioned a bill on page 7, concerning the alignment on Unit 2415 being under the Water and Sewer Fund instead of Fire Protection.
7:03:41 PM Long Said it should be under Fire Protection, and assured him it would be moved to the proper fund.
7:04:19 PM Gulledge Said if there were no further questions, he would entertain a motion to pay the bills with the addition of $183103.31 to Keller Construction on the Town Center Drive Project, and moving $49.95 for the front end alignment on Unit 2415 from Water and Sewer to Fire Protection. Kostyshock made the motion and it was seconded by Bell. Voting on the motion : Limberg - yes; Schmidt - yes; Bell - yes; Callahan- yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:10 PM Gulledge Called for Communications. There were none. He went on to Legal matters with Attorney Wigginton.
7:05:23 PM Wigginton Read and explained ORDINANCE 2003-24, a voluntary annexation of a five (5) acre tract of land owned by Gary and Alice Reinacher, located at 1867 Lakeview Acres Road. The ordinance was read in its entirety.
7:08:22 PM Gulledge Called for a motion to approve Ordinance 2003-24. This motion was made by Kostyshock, and seconded by Schmidt.
7:08:51 PM Callahan Asked if no one was residing at this location.
7:09:00 PM Gulledge Explained that the Reinachers are building a house on the property. He asked for the vote on the motion.
7:09:07 PM Long Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:27 PM Wigginton Read Resolution 2003-9, a resolution opposing new Illinois State fees for the Board's consideration. This Resolution was read in it's entirety.
7:11:14 PM Gulledge Called for a motion authorizing the Mayor to sign the resolution on behalf of the Village of Maryville opposing the new Illinois State fees from IEPA. Bell made the motion and Kostyshock made the second to the motion.
7:11:41 PM Schmidt Asked how much the Village was assessed.
7:11:51 PM Gulledge Answered the first time the Village was assessed $1000.00, but there will be more coming involved with the water plant and the sewer with Collinsville. With no other questions or comments, he asked for a roll call on the motion.
7:12:04 PM Long Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:26 PM Wigginton Read a Proclamation proclaiming the week of November 23 thru November 30, 2003 as National Bible Week in the Village of Maryville.
7:13:54 PM Gulledge Called for a motion authorizing the Mayor to sign the Proclamation on behalf of the Village of Maryville. The motion was made by Garcia, the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:34 PM Gulledge Asked if there were any reasons for Closed Session. There were none. He went on to Old Business.
7:14:45 PM Schmidt Reported on the Rabies Clinic held this past Saturday. There were seventy-five (75) animals treated. The clinic was well attended, and there was a lot of help.
7:15:08 PM Kostyshock Discussed the computer software for the radio read meters. Two bids were received. He and Presson have decided they would like to see the Data Technology software. There will be a demonstration on Wednesday, October 8, at 5:30 p.m.
7:16:00 PM Gulledge Called for New Business
7:16:14 PM Bell Announced on Sunday, October 12, there will be a kid /dog pet show held in Drost Park. Applications can be turned in the Clerk Long.
7:16:45 PM Callahan Made a motion to accept the proposal from SIMPAC (Southwestern Illinois Planning Commission) to provide the Village with a Comprehensive Plan update, in the amount of $18,500.00 payable over a period of six to nine months, one third at a time. The second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:21 PM Gulledge Asked Callahan if he planned on having an Economic Development meeting on October 13 to discuss the update. He suggested they talk after this meeting to set up a date.
7:18:36 PM Kostyshock Reported that Mike Dorchincez has successfully completed his one year probation period with the Street Department. He said Mike is a good worker. Next, he talked about the first meeting of the Museum, Library Committee. He said Trustee Callahan also attended. The committee has decided to meet on Tuesdays. The next meeting will be Tuesday, October 14, in the Administration Building at 6:30 p.m.
7:19:42 PM Garcia Gave a reminder that the first annual bazaar for the Outreach Center is Saturday, October 11. It will be held in Fireman's Park. Booths are still available, and the Granite City Jazz Band will perform at 12 Noon.
7:20:16 PM Gulledge Called for Staff Reports.
7:20:28 PM Flaugher Announced the Fire Department Open House on Saturday from10 a.m. to 2 p.m.
7:20:41 PM Gulledge Called for Business From the Floor. There was none.
7:20:58 PM Gulledge Asked if there were any calendar updates for Trustee Bell to enter on the calendar.
7:21:11 PM Callahan Asked to have the Economic Development Committee meeting on October 13, 7 pm put on the Calendar. And, also October 14, 6:30 p.m. the Museum, Library & Historical Preservation Committee meeting.
7:22:59 PM Gulledge Talked about the large item trash pick up on the normal trash day of Tuesday , October 14, Monday, October 20, and Friday, October 24. He then said he was made aware by the engineer this morning on the sewer line for Shell Credit Union, that because all the easements were not in in a timely manner, there is not enough time to go out for bids. He asked the Board if they wanted to authorize this as an emergency situation, that the Village would have Juneau call several companies that do this sort of work, and it would be only for the work to be done on the property of Shell Credit. There should be bids in tomorrow, if Board so chooses to declare an emergency. He said he would be willing to call each trustee with the amounts, or the Board could authorize the Mayor, in an emergency situation to get this done. He asked for comments or discussion.
7:26:16 PM Wigginton Said in speaking with Juneau today, and due to the construction obligations that Shell Credit Union has, Juneau firmly believes he can get competitive bids without going through the formal competitive bid process. His recommendation to the Board is to declare an emergency and waive the formal bidding requirements that would take a two-thirds majority vote of the Corporate Authority. He said the bids are in the low to mid twenties.
7:27:20 PM Gulledge Said Juneau doesn't think it will be over $25,000.00.
7:27:25 PM Limberg Asked if they will get four bids.
7:27:38 PM Gulledge Answered that they will get three bids for sure. They will try to get as many as they can.
7:27:53 PM Kostyshock Commented that Juneau has made a study, and has an estimate of the costs, however it will cost twice as much if driveways that are being installed have to be torn out.
7:28:36 PM Gulledge Agreed that it will cost a lot more because there are three entrances . Plus, there was a change in the plans because a developer across the street to the east will have to be on this sewer line.
7:29:05 PM Limberg Made a motion to authorize the Mayor to look at the bids and accept the lowest bid for the Shell Sewer Line, and waive the formal bidding requirements. Schmidt seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes; and Gulledge voted yes also.
7:30:10 PM Gulledge Reported that Monday the second section of West Main Street will be opened. This will take the project to the entrance of Blackburn Manor. Then the third section will begin and it will take the project to the Fox Mill area. The General Contractor said they will continue to work as long as the weather cooperates.
7:31:04 PM Bell Asked if the sidewalks in this section are done on both sides.
7:31:23 PM Gulledge Replied that when he was out there today, they had two more small sections to go. He reported on the Town Center Drive project. They are pouring the sidewalks, and getting the entrances put in. In the next week or so, the median will be cut out and the last pour made. Electricity will be hooked up and the lights turned on in the next week. The work in Lyn Hi is going good. There were some problems with the drop boxes. The drainage system was nothing like the plans showed. The last cross connection was made with the drop boxes today. They are going to start the drainage work on Camrose Green and Heather Green hopefully tomorrow. All three projects are going good.
7:33:00 PM Gulledge Said with no other business to come before the Board he would entertain a motion to adjourn. Motion by Bell, second by Schmidt to adjourn the meeting. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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