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VILLAGE OF MARYVILLE, ILLINOIS

Description Board Minutes
Date10/15/2003 Location Council Chamber
Time Speaker Note
7:00:01 PM Gulledge Called the meeting to order, and led in the Pledge of Allegiance. He then asked for a roll call of those officers present to wit.
7:00:43 PM Long Gave the roll call, and answering were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Water & Sewer Superintendent Presson, Street Superintendent Mann, Police Chief Schardan, Dennis Paul of Crown Castle, and one reporter.
7:01:01 PM Gulledge Called for approval of the minutes of the October 1, 2003 meeting. He asked if there were any additions, corrections, or questions on the minutes as submitted by the Clerk. There were none. Motion by Schmidt, second by Kostyshock to approve the minutes as submitted and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:38 PM Gulledge Took up the matter of bills for approval. He asked for questions, additions, or subtractions to the bills as presented for payment. He said he has one to add. It is on the159 Town Center Project, in the amount of $111,750.60, payable to Keller Construction. He explained that this will be paid from the money from the State for this project. He called for a motion to pay the bills with the pay estimate #6, in the amount of $111,750.60 to Keller Construction for the Maryville Town Center /159 Project. Limberg made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes, Motion carried.
7:03:22 PM Gulledge Called for Communications, and gave Clerk Long a letter to read.
7:03:39 PM Long Read a letter from Robert Dwyer of the Illinois Commission on Volunteerism & Community Service. The letter was is regard to proclaiming October 25, 2003 as the 13th annual Make A Difference Day in the Village of Maryville. Motion by Kostyshock, second by Bell to approve the communication read and place it on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:58 PM Wigginton Read and explained the IDOT Subordination of Surface Rights for Public Road Purposes. He said this is an IDOT form asking the Village to authorize the Mayor to execute a subordination of surface rights for public road purposes. He explained this is located on Route 159, and is part of the IDOT expansion project.
7:07:36 PM Gulledge Explained that this property is located in front of the Assembly of God Church on 159, and involves the Village's water line there. He called for a motion to authorize the Mayor to sign the Subordination of Surface Rights. Kostyshock made the motion, and the second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:28 PM Wigginton Read and explained Resolution 2003-10, an IDOT Permit Resolution to relocate an eight inch water main along the east side of Route 159.
7:10:01 PM Gulledge Called for a motion to approve Resolution 2003-10. Motion by Kostyshock and second by Garcia to approve Resolution 2003-10.
7:10:24 PM Bell Asked if Maryville was to assume all liability on the project, when IDOT is doing the work.
7:10:27 PM Gulledge Explained that IDOT is not doing the work.
7:10:37 PM Bell Asked if the permit didn't state that the work will not be done by Village employees.
7:10:51 PM Wigginton Explained it will not be done by the Village employees, it will be contracted out. This is a standard permit, which the Village has signed in the past.
7:11:03 PM Gulledge Asked for any other questions or comments. There were none. He asked for a roll call on the motion. Limberg - yes; Schmidt - yes; Bell- yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:21 PM Wigginton Explained that the next resolution, Resolution 2003-11 is an identical IDOT Permit Resolution to relocate an eight inch water main, for a different section of the road.
7:11:32 PM Gulledge Explained this permit is for the water main directly across from the lift station and goes to the west side of 159 from the east side. He asked for a motion to approve Resolution 2003-11.
7:12:02 PM Kostyshock Made the motion to approve Resolution 2003-11, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:29 PM Wigginton Discussed a Consent to Sublet from Crown Castle International. He explained that this request by Crown Castle is to obtain the consent of the Village of Maryville for an additional user on the tower. He said he has reviewed and revised the Consent to Sublet, and the one before the Board in final form is acceptable. They have also agreed to provide the vinyl slats in the existing chain link fence and they are going to relocate the chain link fence to address the Village's request to take it all the way to the fence on the Public Works building. He asked for a motion to authorize the Mayor to execute the consent to sublet. Garcia made the motion.
7:13:41 PM Gulledge Asked for a second to the motion. The second was made by Bell. He asked for questions on the motion.
7:13:55 PM Bell Asked if Crown added the clause that the Village can still add a user.
7:14:15 PM Wigginton Said they did. He said the Village wanted it to state expressly that this addition does not constitute a waiver of the landlords right to add an additional user to the tower. He said this language is in there.
7:14:21 PM Gulledge Asked for the roll call. Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:40 PM Gulledge Asked if there were reasons for a Closed Session. There were none. He went on to Old Business.
7:14:55 PM Bell Reported on the 1st annual Pooch Party Dog Show on Sunday. There weren't very many participants, it was still a nice afternoon and a lot of fun for the kids. The Park Committee is going to continue doing this. Their first fishing derby had five kids, last year there were approximately 130.
7:15:30 PM Garcia Reported that the benefit for the food pantry went well Saturday. They made a little over $200. to buy food for the food pantry.
7:15:53 PM Gulledge Called for new business.
7:15:58 PM Schmidt Reported that the next Planning Commission meeting will be held October 27, 2003 at 7 p.m. There will be one public hearing, and 3 items on the agenda. Next, he reported on the Sept., 2003 building permits. The total fees collected in September is $14,785.67. The year to date total is $93,284.03. The valuation of the property these fees represent for the month of September is $4,334,500 for a year to date figure of $26,105,200. This month there were fifteen single family requests for building permits.
7:17:26 PM Callahan Reported on the joint meeting of the Economic Development Committee and the Planning Commission held on Monday. He said this was sort of an exploratory thing to discuss how they would handle the new comprehensive plan for the Village. It was agreed they would meet on the 2nd Monday of every month. He said at the next meeting he would like for Trustee Bell to attend with one of the Park Board members to get some insight on what portions of town may be considered for Parks. The next meeting is November 10th at 7:30 p.m.
7:18:57 PM Bell Said he would add the meetings to the calendar.
7:19:37 PM Kostyshock Announced a brush drop off on Saturday, November 1, from 8 a.m. to Noon. He reported that Cliff Jobe has satisfactorily completed his 12 month probation, and he is doing a very good job. He said they had a meeting last night on the Museum, Library, Historical Society. The next meeting will be the third Tuesday in November at 6:30 p.m. and anyone who wants to attend is welcome.
7:21:02 PM Gulledge Added that the committee is looking for volunteers to serve. Anyone who would like to serve can contact Trustee Callahan or Trustee Kostyshock.
7:21:29 PM Kostyshock Said the Lyn Hi project should be finished, hopefully, by next week. This is the curbing and storm sewers. The work on West Main is going good. They are putting in the storm sewers. They will be going up to the middle of Foxmill Drive. After this is finished they will continue West.
7:22:08 PM Gulledge Called for Staff Reports.
7:22:26 PM Callahan Asked Presson if the new phosphate treatment has been installed.
7:22:41 PM Presson Replied that he just recently received the permits, but it should be installed by mid November.
7:23:03 PM Gulledge Said there were a few setbacks trying to get the permits.
7:23:27 PM Garcia Asked if the Village is supposed to send two representatives to Paint Partners Saturday
7:23:32 PM Gulledge Replied he had not been notified of any obligation to send volunteers.
7:24:00 PM Gulledge Called for Business From the Floor.
7:24:20 PM Settle Debbie Settle, 300 South Main, Troy, Illinois, also a reporter for Times Tribune wanted to speak. She said received a number of phone calls in the past week about events in the Village. She has been trying to make people more aware of the events that are going on in Maryville. She said if the people would send flyers, or notifications on activities, she will try to be at the event. She asked if they would take pictures at the event, get them to her, she would utilize them in a story. She said she wants to do a good job for Maryville.
7:26:58 PM Bell Told her about the calendar on web page, and upcoming events are on it. He said the events are handled by different groups or committees. Also under the Park & Rec there is more information about each one. Some events they do get flyers to the schools.
7:27:58 PM Settle Said unfortunately she needs a paper trail at the Times Tribune. She said she tries to keep up with the calendar when she's at home.
7:29:35 PM Gulledge Asked if there were any calendar updates. He asked if Saturday, November 1, Plant a Tree Day is on the calendar.
7:29:58 PM Bell Said it is, as well as the brush drop off.  He talked about the trees. The Village is getting the trees from a grant, and he wants the citizens to help plant them.
7:30:39 PM Kostyshock Asked how big the trees are.
7:31:20 PM Bell Replied they are six to eight foot and some smaller ones. There are fifty of each. He talked about the amber alert ticker he has added to the web site. He explained that anywhere in the country there is an amber alert, the ticker changes color and gives the information about the alert.
7:32:28 PM Gulledge Discussed the emergency bids on the sewer line for Shell Credit Union. Hayes Excavating had the low bid of $22,133. J &H Contractors, Inc. bid $22,349. Dale Hendricks Plumbing, Inc. bid $32,000. Hayes started Monday, and weather permitting, should be completed in few days. Talked about the street crew. They are still sealing the cracks in the streets. Therefore, they will be keeping the machine they are using to seal the streets a little longer. He said they have opened the second section of West Main. He asked if there was anything else to come before the Board. There was nothing. He called for a motion to adjourn.
7:34:41 PM Bell Made the motion to adjourn, and Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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