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Village of Maryville, Illinois

Description Board Minutes
Date11/5/2003 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the meeting to order, and asked those in attendance to join him in the Pledge of Allegiance. He then asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Callahan, and Kostyshock. Trustee Garcia was absent.
7:01:06 PM Gulledge Called for approval of the minutes of the October 15th Board meeting. He asked if there were any questions on the minutes. There were none. Motion by Schmidt, second by Kostyshock, to approve the minutes as submitted by the Clerk, and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:01:38 PM Gulledge Next asked for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. He said he had, that should be the last payment on the Town Center Drive Project until the final payout is made. The invoice is for $15,191.39 payable to Keller Construction, from the special funds set up by the State. This is pay Estimate #7. Motion by Limberg, second by Schmidt to pay the bills with the addition of Pay Estimate #7 in the amount of $15,191.39 to Keller Construction. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:03:17 PM Gulledge Asked the Clerk if there were any communications.
7:03:24 PM Long Read a letter of resignation from Jason Garrett resigning from the Police Department. Officer Garrett's resignation was effective October 31st. Next, she read a letter from James Boyd resigning his part time position as Police Officer for the Village of Maryville. She read a letter from Harold and Diane Terry rescinding their request for a rezoning of their property located at 201 Anthony from MR-2 to B-2. The last letter was from Jerry Rombach of the Home Builders Association, discussing his displeasure with the Village Officials for increasing water and sewer tap on fees. He is requesting to voice his concerns at a meeting. Bell Schmidt Limberg Schmidt Bell Callahan Kostyshock
7:07:34 PM Gulledge Asked if there were other communications for the Clerk. There were none. He called for a motion to place the communications read on file. Bell made the motion and Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:08:07 PM Gulledge Asked Trustee Limberg to take up the matter of the resignations under his business later. He then went to Legal Matters with Attorney Wigginton.
7:08:12 PM Wigginton Read Resolution 2003-12 a Motor Fuel Tax Supplemental Maintenance Program Resolution. He explained that this is a standard resolution appropriating $14,500.00 to cover the Supplemental 2003 Motor Fuel Tax Maintenance Program prepared by the Department of Transportation and forwarded to the Village with a request that it be considered, approved, and returned to IDOT.
7:10:06 PM Gulledge Called for approval of the 2003 Supplemental MFT Maintenance Program in the amount of $14,500.00. Motion by Kostyshock, second by Limberg, to approve Resolution 2003-12. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:10:36 PM Wigginton Then read Ordinance 2003-25, an Ordinance of the Village of Maryville, Illinois, Amending Chapter 38, Utilities, Division II - Water Rates, Section 38-4-10, Water Tap-on Fees, Of The Revised Code of Ordinances Of the Village Of Maryville. He explained the tap-on fees for inside the Corporate Village Limits range from $1900.00 to $3700.00, based upon the size of the meter. Outside the Corporate Limits the fees range from $2500.00 to $4500.00.
7:12:48 PM Gulledge Called for approval of Ordinance 2003-25, an Ordinance increasing water tap-on fees. Motion by Callahan, second by Kostyshock, to approve Ordinance 2003-25. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:13:27 PM Wigginton Read Ordinance 2003-26, an Ordinance Amending Section 38-5-20, Utilities, Division IV, Building Sewers and Connections. 
7:14:36 PM Gulledge Explained this Ordinance establishes new sewer tap-on fees for Village residents. He called for a motion to approve. Motion by Kostyshock, second by Schmidt to approve Ordinance 2003-26. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:15:39 PM Callahan Asked if the Village has a rate for outside Village limits for sewer.
7:15:45 PM Gulledge Replied no, but this is something that the Board needs to look at again.
7:15:49 PM Gulledge Said the 4th item on the agenda under Legal, the rezoning of the property at 201 Anthony, is cancelled at the request of the owners. They withdrew their request for rezoning.
7:16:08 PM Wigginton Confirmed that this matter can be pulled at the property owner's request. This concluded his legal matters. However, he asked that a Closed Session be held to discuss pending, probable or threatened litigation.
7:16:24 PM Gulledge Asked the Board if they would be agreeable to moving the Closed Session to end of the meeting. They agreed. He called for Old Business.
7:16:44 PM Bell Discussed the Drost Park Lake Dredging. He said he still does not have all the information in. They are working with one of the bidders, and will probably have some information to discuss at the next Caucus meeting.
7:17:13 PM Gulledge Called for New Business.
7:17:23 PM Limberg Made a motion to accept Officer Jason Garrett's resignation from the Police Department. The second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:17:55 PM Limberg Made a motion to accept Part time Police Officer James Boyd's resignation. The second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:18:32 PM Limberg Made a motion to hire Richard Allen Turner, a part time Police Officer, as a full time Police Officer for the Village effective Friday, November 7th, at $15.00 per hour, and after satisfactorily completing six months, he will receive an additional Fifty Cents per hour. After satisfactorily completing one year he will receive an additional $1.50 per hour. He also receives full benefits. The second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:20:50 PM Gulledge Asked Clerk Long to swear in Officer Richard Turner. She did.
7:22:38 PM Schmidt Discussed the final plat of Executive Plaza. The Planning Commission approved the plat at their meeting and recommends the Village do likewise. He made a motion to approve the final plat of Executive Plaza. All fees have been paid as noted on the new check list. The second to his motion was made by Limberg. Bell asked if 1 and 1a do not apply.
7:23:03 PM Gulledge Mayor said 1 applies before he signs the plat. The developer doesn't buy the surety bond until the Board has approved the plat and then the attorney checks and approves the surety bond. He called for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:24:37 PM Schmidt Discussed the final plat on Trotter's Run. He described the location and said one entrance will be off West Main and one entrance will be off Keebler Road. The entrance off West Main will have 67 lots, and the entrance off Keebler will have 26 lots. This development does have sewers and sidewalks. He said this was approved by the Planning Commission. There were some questions that Engineer Dutton had at the meeting. He said he received a fax today that these concerns have been addressed. He said there is one concern which is within the Home Owners Association and the restrictions. He made a motion to approve the final plat of Trotter's Run. Kostyshock seconded the motion. Bell asked what the concern is.
7:27:08 PM Flaugher Answered that there have potential problems with existing subdivisions that have not formed homeowner associations, and Dutton is concerned that the wording is correct. That they are required to form a homeowner's association and that the association is responsible for maintenance of the outlets and green space at various areas. He said he thinks Dutton wants the wording checked by Attorney Wigginton to make sure homeowners association is responsible to maintain green space.
7:28:47 PM Bell Commented that as of last Wednesday they were supposed to get in touch with Attorney. He asked the Attorney if they had.
7:28:57 PM Wigginton Replied that he was not aware of any of this.
7:29:32 PM Flaugher Said Dutton told him today that he forgot to get this to the attorney. Dutton wants it reviewed before the plat is signed.
7:30:00 PM Gulledge Said the attorney will review this before he signs. He said the question he has is number 4 of the check list, water and sewer main extension permits approved. He said he knows these are, as he received them.  However, he feels Presson should see the permits, and also sign off on them.
7:30:57 PM Flaugher Said the EPA permits on Executive Plaza have been received and the EPA permits for Trotters Run have been applied for, the applications have been signed, but the permits haven't come back.
7:31:05 PM Gulledge Commented that this is a new form, and for the next time he wants to make sure that Presson has an opportunity to see it, and also sign off on them as Water and Sewer Superintendent.
7:31:46 PM Bell Asked if number 2 on the list referring to the 4% improvement can be checked off.
7:31:52 PM Flaugher Said yes. He said he doesn't know why it is listed twice, once in the top half and once in the bottom half of the check list.
7:32:02 PM Gulledge Asked if there were any other questions. There were none, he called for the vote. Voting on the motion: Limberg- yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:32:45 PM Bell Commented that on the agenda, the line item "Purchase of Summit Radio Read Software", should be Purchase of Summit Utility Billing Software instead. 
7:32:59 PM Kostyshock Discussed the MFT Concrete Material Letting. There was only one bid, Schwend's Ready Mix of Highland. He is recommending that the Village not accept the bid, and continue using the ready mix companies that are approved by IDOT. He made a motion to reject the concrete material letting bid package with IDOT for this calendar year. Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:34:10 PM Kostyshock Made a motion to purchase the Summit Utility Billing software in the amount of $15,685. Also include the annual license and support making the total $17485 from Data Technologies. The second to the motion was made by Schmidt. Voting on the motion: Limberg -yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:36:02 PM Kostyshock Commented that the Lyn Hi project should be completed by next week. They did pour the west lane on West Main from Rosewood to Foxmill. They are supposed to pour the eastbound lane next week. He said the crews are starting to put up the Christmas decorations today. The tarring on the concrete streets will be wrapped up Friday. The machine will be taken back Monday afternoon.
7:37:18 PM Gulledge Called for Staff Reports. There were none. He went to Business from the Floor. There was none. He call for Trustee Comments.
7:38:11 PM Schmidt Said the next Comprehensive Plan Committee meeting will be next Monday, November 10th at 7:30 p.m. He said this meeting will be preceded at 7 p.m. by the Economic Development meeting.
7:38:36 PM Bell Said he wants to thank the community & Public Works guys who came out Saturday to help with planting the trees. He said 117 trees were planted Saturday and the Street crew finished up this week. Everyone worked hard. The trees look nice, especially the evergreens.
7:39:28 PM Callahan Said Monday, November 10th the Economic Development Committee will meet first at 7:00 p.m. and will be followed by a joint meeting at 7:30 p.m. with the Comprehensive Plan Committee.
7:39:46 PM Kostyshock Said Tuesday, November 11 is Veterans Day, there will be no one working in Public Works.
7:40:00 PM Gulledge Asked for Calendar Updates. There were none. He said he also wants to thank the volunteers that came out and the Village employees that participated in Plant A Tree Day. He said Monday, at 10 a.m. there will be a Sewer Planning Committee meeting here in Village Hall. Representative Hoffman and Senator Haines will be here to discuss whether or not they can help with funding.
7:41:39 PM Gulledge Called for a motion to go into Closed Session to discuss pending or probable or threatened litigation. Kostyshock made the motion and Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
8:03:18 PM Gulledge Called for a motion to come out of Closed Session back into open session. Bell made the motion and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
8:04:02 PM Gulledge Said if there was no further business to come before the Board, he would entertain a motion to adjourn. Motion by Limberg, second by Schmidt to adjourn the meeting. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried and the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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