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Village of Maryville, Illinois 

Description Board Minutes
Date12/3/2003 Location Council Chamber
Time Speaker Note
7:00:19 PM Gulledge Called the meeting to order, and invited those in attendance to join in the Pledge of Allegiance. He than asked for a roll call of those officers present, to wit. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia.
7:01:12 PM Gulledge Called for approval of the minutes of the November 19th Board meeting. He asked if there were any questions, additions, or subtractions. There were none. Motion by Schmidt, second by Limberg to approve the minutes as submitted and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:51 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions.
7:02:11 PM Kostyshock Replied he had one addition. He asked that a bill from Keith Chandler for the planting of trees and putting in a berm by the Plaza, and putting up a retaining wall for a total of $3,104.00.
7:02:48 PM Gulledge Said part of the bill was for the Lyn Hi Street Improvements for a retaining wall, and will be charged to Streets. The remaining amount will be charged to Buildings.
7:02:56 PM Kostyshock Said the breakdown on the bill is as follows, the shrubs and trees is $2,504.00 and the retaining wall on Heather Green is $600.
7:03:10 PM Gulledge Asked if there were any other questions or comments or additions. There being none, he called for a motion to pay the bills with the addition of Scenic View Landscaping, Keith Chandler for $2,504.00 from Buildings, and $600.00 on the Lyn Hi Road Project for the retaining wall. The total addition to the bills is $3,104.00.
7:03:40 PM Kostyshock Made the motion and Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:17 PM Gulledge Explained the line item on the Visa Card of $72.97 for lunch for Mayor, Chief and Flaugher. He explained the total of $72.97 is the total bill for the month, not just one lunch. However, this is the way the computer consolidates the entries. Summit will be notified to see if something can be done to list all entries. He then called for Communications.
7:05:04 PM Long Replied there were three (3) communications. The first was a thank you note from Alan and Lynn Kerkemeyer thanking the Mayor, Village and Firefighters for allowing the use of the Fire Truck Garage for the boy Scout Food Drive. The second was a letter from Chief Schardan commending Officer Finley for his life saving efforts at the Elmwood Nursing Home fire. The third letter was from Chief Schardan commending Detective Davis for his efforts at the Elmwood Nursing Home fire. place on file Garcia Schmidt Limberg Schmidt Bell Callahan Kostyshock Garcia
7:09:35 PM Gulledge Called for a motion to approve the communications read and place them on file. Garcia made the motion and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. He told Chief Schardan the two letters were nice letters and he also appreciated what the officers did that day. He went on to legal matters.
7:09:48 PM Wigginton Said the first item is Ordinance 2003-27, the Tax Levy Ordinance for the fiscal year beginning May 1, 2003 and ending April 30, 2004. He explained that the ordinance has been considered on previous occasions and was formulated based upon the property tax value of the Village of Maryville of $95,000,000.00 for the fiscal year May 1, 2003 thru April 30, 2004. He said pursuant to public notice, published in a newspaper of general circulation, a public hearing was held at 6:30 p.m. this evening, at which time members of the public had a right to ask questions and obtain information regarding the reasons for the tax levy. Due to the length of the entire ordinance, he announced the fund section amounts, and the total, which is $1,017,460.00 for a calculated tax rate of 1.0710 based upon an estimated property tax value of $95,000,000. NOTE: A COMPLETE COPY OF ORD. 2003-27 IS ATTACHED TO THESE MINUTES.
7:14:03 PM Gulledge Called for a motion to approve Ordinance 2003-27, an ordinance providing for the tax levy for the Village of Maryville for the period of May 1, 2003 through April 30, 2004. Kostyshock made the motion to approve Ordinance 2003-27 and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:41 PM Wigginton Read Ordinance 2003-28, An Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2003, and Ending April 30, 2004, in and for the Village of Maryville Special Service Area No. 1 in its entirety. The total amount to be levied is $18000.00.
7:17:16 PM Gulledge Called for motion to approve Ordinance 2003 -28, the tax levied for Special Service Area #1. Motion by Bell, second by Kostyshock to approve Ordinance 2003-28. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:01 PM Wigginton Explained that Ordinance2003-29, An Ordinance for the levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2003 and Ending April 30, 2004 in and for the Village of Maryville Special Service Area No. 3 is identical to Ordinance 2003-28. The only exception is the amount levied for Special Service Area #3 is $19,821.00, which is the same as last year. A copy is available for public inspection.
7:18:46 PM Gulledge Called for a motion to approve Ordinance 2003-29, an ordinance for the levy and assessment of taxes for Special Service Area #3 in the amount of $19,821. Motion by Garcia, second by Schmidt to approve Ordinance 2003-29. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:18 PM Wigginton Read Ordinance 2003-30 An Ordinance abating the tax hereto levied for the year 2003 to pay the principal of and interest on $850,000 General Obligation Combined Waterworks and Sewerage System Bonds (Alternate Revenue Source), Series 1997, of the Village of Maryville, Madison County, Illinois in its entirety. He explained that the Village has sufficient funds to pay its bonds issued in 1997 and does not need to impose a tax upon its citizens to pay the bonds.
7:21:21 PM Gulledge Called for motion to approve Ordinance 2003-30. Motion by Kostyshock, second by Bell to approve Ordinance 2003-30. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:00 PM Wigginton Read Ordinance 2003-31, An Ordinance abating the tax hereto levied for the year 2003 t pay the principal of and interest on $935,000 General Obligation Combined Waterworks and Sewerage System and Refund Bonds (Alternate Revenue Source), Series 2001A, of the Village of Maryville, Madison County, Illinois, in its entirety.
7:24:01 PM Gulledge Called for motion to approve Ordinance 2003-31. Motion by Kostyshock, second by Garcia to approve Ordinance 2003-31. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:43 PM Wigginton Said Ordinance 2003-32 An Ordinance abating the tax levied for the year 2003 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Construction and Equipment for Village Complex improvements) and (Alternate Revenue Source), Series 2001B, of the Village of Maryville, Madison County, Illinois is identical to Ordinance 2003-31. The Village is proposing to abate the tax levied to pay the principal and interest on $2,000,000 General Obligation Bonds. The Village has determined it has sufficient revenues to repay the bonds issued in 2001 and does not need to tax the citizens to repay the bonds.
7:25:29 PM Gulledge Called for motion to approve Ordinance 2003-32. Motion by Bell, second by Schmidt to approve Ordinance 2003-32. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:22 PM Gulledge Explained that the next item under legal on the agenda is the Jurisdictional Transfer Agreement with IDOT and Maryville. He said he received this around 3:00 p.m. yesterday. He has had several conversations with the attorney and the engineer, and with IDOT. He said everything is not quite worked out on the jurisdictional transfer, but he would like to put the Resolution on the plans, an agreement with the State for the 159 FAP Route 600 project up for approval.
7:27:27 PM Wigginton Read Resolution 2003-13 A Resolution Approving the Plans and Specifications for the improvement of FAP Route 600, State Section 127- 3R-3. Village Section 02-00012-00-PL in its entirety.
7:28:48 PM Gulledge Called for a motion to approve Resolution 2003-13. Motion by Kostyshock, second by Bell to approve Resolution 2003-13.
7:28:58 PM Gulledge Asked if there were any questions. He would try to answer them.
7:29:09 PM Bell Said he had a question on page 3, item 13, referring to the sidewalks and crosswalks. He asked at what locations the plans include crosswalks.
7:29:51 PM Gulledge Explained that in this particular area, they were only shown at West Main, but he and Trustee Kostyshock had a conference call with the Villages engineers and the State people today, and it will be added in that there will be a crosswalk at Vadalabene Drive, on the south side. He explained it couldn't be on the north side because of the residents driveway that comes straight in to the "Y". There will also be a pedestrian button and light to get across Vadalabene Drive.
7:30:19 PM Bell Asked where this project stops north.
7:30:29 PM Gulledge Explained it stops at approximately the property next the Post Office, that the Osborns are working on. He said they made sure that there are crosswalks on all four corners of 159 and 162, also with pedestrian button and lights. They will be adding them on Town Center Drive and Konsky Drive also. They will all have the pedestrian button to change the light.
7:31:09 PM Bell Said on two pages over, Exhibit A, Estimate of Cost and Participation, for this part $142,530 the Village cost, does it include utility relocation.
7:31:47 PM Gulledge Said no, that will be at Village expense. He explained the line items and percentage of the $142,530. He said it is mainly the sidewalks.
7:32:13 PM Callahan Asked what the two steel casings were for.
7:32:22 PM Gulledge Replied that the two steel casings are the ones that Board had discussed several years ago. The are going to lower the viaduct and the interceptor sewer line picks up just south of Blackburn Addition, and these casings will be for sewer or water utilities to get from one side of the highway to the other. He said this was approved at a Board meeting several years ago.
7:33:28 PM Callahan Suggested making a note that this part would come out of WSOM funds. He asked why all the ordinances are in this resolution.
7:33:44 PM Wigginton Answered his question by saying they are attached to the actual agreement itself. They have to do with parking on 159 and also the discharging of certain waste including industrial waste into the storm water system.
7:34:43 PM Kostyshock Asked Mayor if he wanted to discuss the payments on the $142,000.
7:34:52 PM Gulledge Said this is only the Resolution on the plans. He said they have worked it out so the Village will not make a lump sum payment on the $142,530. There will be a two year payment schedule for this. He then asked if there were any other questions or comments. There were none. He asked for a roll call vote on the motion and second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:15 PM Gulledge Talked about the possibility of special meeting before the Caucus meeting if all the paperwork is completed.
7:35:52 PM Gulledge Asked if there were any reasons for a Closed Session. There was none. He called for Old Business. There was none. He then went to New Business.
7:36:14 PM Schmidt Discussed the building permit totals for November, 2003. The total fees generated from building permits in November is $20,137.42. The year to date total is $123,363.45. He said in comparing with the same time frame in 2002, the fees generated in November were $7,205 with a year to date total of $106,000. The valuation for November, 2003 is $5,944,500. The total year to date valuation is $34,780,600. Twenty-seven permits were issued for single family units, which for the fiscal year to date total now is 98 single family homes.
7:37:36 PM Schmidt Reported there will be an American Red Cross blood drive at the Maryville Elementary School on December 12th, from 3p.m. to 7p.m.
7:38:01 PM Schmidt Said there was no quorum for the Planning Commission meeting and it will be rescheduled.
7:38:19 PM Gulledge Said the Planning Commission will be meeting on December 8th from 7 to 7:30 p.m.
7:38:42 PM Bell Said the Ladies Auxiliary's hosting the Santa Fest at the Firehouse this Saturday from 10 a.m. to Noon. Also he reported that the Parks Committee is having a holiday lighting contest again this year. The entry deadline is December 16. The winners will be announced on December 20th.
7:39:38 PM Callahan Asked Schmidt if the 98 single family homes is for the fiscal year. He was told it was.
7:39:52 PM Gulledge Said he had an update to the building permits. Last year there 128 for the whole calendar year, and the Village was second in all of Madison County. Edwardsville had 131. As of November 10th there have been 139 single family permits for the calendar year, with approximately six and a half weeks to go.
7:40:12 PM Kostyshock Reported that the berm has been put in by the Plaza. He said they did a good job. He discussed briefly an article that was in the Post Dispatch about a comparison with the Police Departments. He said Maryville compared favorably with the other departments. He said he appreciates what the Police Department is doing.
7:41:13 PM Garcia Said she wants to thank Alan and Lynn Kerkemeyer for the Boy Scout Food Drive. Lynn is the one who organized the drive this year. It turned out really well.
7:41:47 PM Gulledge Called for Staff Reports .
7:42:00 PM Schardan Said the work in the basement of the Police Department is going well. The tiles are being removed, and the stove and refrigerator have been taken out. They are starting to build the walls for the evidence room.
7:42:27 PM Gulledge Asked for Business From the Floor. There was none. He went on to Calendar Updates.
7:42:54 PM Schmidt Asked that the American Red Cross Blood Drive on December 12, from 3 -7p.m at Maryville Elementary School be added to the Calendar.
7:43:33 PM Bell Asked about the Caucus on Christmas Eve.
7:43:43 PM Gulledge Said he talked with his Staff, they are not in favor of having a Caucus on Christmas Eve or New Year's Eve. He asked the Board, they are not if favor either. Therefore, there will be no Caucus meeting on Wednesday, December 24th or December 31st.
7:43:48 PM Gulledge Reported that West Main Street will be opened to Foxmill Drive. One side of the intersection is finished and they are trying to get the other side finished. They are waiting on a meeting with County and the Township to decide what to do the rest of the winter. Illinois Power is hooking up the last of the lights. The lights look good. He has received a lot comments on the angel. Monday night there is a Comprehensive Plan meeting at 7:30 p.m. There will be an Economic Development meeting at 7 p.m. with the Comprehensive Plan to follow.
7:45:14 PM Gulledge Said if there was no further business to come before the Board, he would entertain a motion to adjourn. Motion by Schmidt, second by Bell to adjourn the meeting. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk 

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