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Village of Maryville, Illinois

Description Special Board Minutes - IDOT
Date12/10/2003 Location Council Chamber
Time Speaker Note
6:30:46 PM Gulledge Called the Special Board meeting of December 10, 2003 to order and invited those in attendance to join in the Pledge of Allegiance. He then asked for a roll call of those officers present, to wit. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. There were seven citizens present, as well as Chief Schardan, Clerk Long, Attorney Wigginton, and Comptroller Brussatti.
6:31:43 PM Gulledge Explained that the purpose of the meeting is to discuss three items between the Village and the Department of Transportation as follows. An Intergovernmental Agreement to purchase three (3) parcels of property from Illinois Department of Transportation. A Resolution Authorizing the appropriation of monies allotted to the Village of Maryville under the Motor Fuel Tax Law and to provide necessary funds for the cost of Highway 159 improvements. An Ordinance authorizing the Village of Maryville to enter into an agreement with Illinois Department of Transportation relating to Highway 159 improvements cost sharing provisions. He turned the meeting over to Attorney Wigginton.
6:32:26 PM Wigginton Explained that all three of the items relate to the Highway 159 Widening Project. The Department of Transportation has asked that these items be taken care of quickly, this is the reason for the special meeting. He proceeded to read Ordinance 2003-33 An Ordinance of the President and Board of Trustees of the Village of Maryville Authorizing the Village to Enter Into and the Mayor to Execute an Intergovernmental Agreement Between the Village of Maryville and the State of Illinois Acting By and Through its Department of Transportation for the Sale of Three Parcels of Property Located in the Village of Maryville.
6:34:53 PM Gulledge Called for a motion to approve Ordinance 2003-33, an intergovernmental agreement authorizing the Mayor on behalf of the Village to enter into an intergovernmental agreement between the Village and IDOT for the purchase of three properties along 159 in the Village limits of Maryville. Kostyshock made the motion, and Limberg made the second.
6:35:23 PM Bell Asked if this was an estimated cost.
6:35:31 PM Gulledge Explained that this is all that is available at this time. It is between $12,000 and $18,000 per lot. IDOT must have the signed agreements back as soon as possible to meet the January 19th letting.
6:35:48 PM Schmidt Asked if the agreement has any contingencies with turning the lots into parking lots first.
6:36:01 PM Gulledge Said they will be turned into parking lots first. All three houses will be removed. The lots will be cleared and asphalted, striped, and blocked. They will be first class parking lots and the Village will take over maintenance after they are finished, and we will have the option to buy them at that time.
6:36:20 PM Schmidt Asked if there was any kind of deadline for completion.
6:36:41 PM Gulledge Replied it will be the same as the widening.
6:36:48 PM Wigginton Said the agreement states upon the completion of 159 project, the State will declare the property excess property. Then at that point they will tender them to Maryville for purchase.
6:37:14 PM Gulledge Said he is not sure when the date is. He estimates late Fall of 2005.
6:37:21 PM Schmidt Said there is another house that has been bought by the State and will be demolished. He asked what is going to happen with it.
6:37:46 PM Gulledge Explained the house was purchased and will be demolished, but the property owner decided to keep the lot. He said this house was the green color house just south of Third Street.
6:37:59 PM Callahan Asked if there were any restrictions on what the Village can do with the lots once they are turned over to the Village.
6:38:14 PM Gulledge Replied no, they will be the Village's to do with whatever the Village chooses to do. He asked if there were any further questions or comments. There being none, he called for a vote on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:38:32 PM Wigginton Read Resolution 2003-14 A Resolution authorizing the appropriation of certain funds the Village receives from State Motor Fuel Tax.
6:40:49 PM Gulledge Called for a motion to approve Resolution 2003-14. Motion by Bell, second by Schmidt to approve Resolution 2003-14. He told the Board the Village will not be responsible to make the first payment until after the award of the bid and the actual work has begun. With no other questions or comments, he called for the vote. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:41:47 PM Wigginton Read Ordinance 2003-34 An Ordinance of the President and Board of Trustees of the Village of Maryville Authorizing the village to Enter Into and the Mayor to Execute An Intergovernmental Agreement Between the Village of Maryville and the State of Illinois Acting by and Through its Department of Transportation in its entirety. He explained that this ordinance relates to the primary agreement between the Village of Maryville and IDOT for the widening project that was discussed at the last meeting.
6:43:36 PM Gulledge Called for a motion to approve Ordinance 2003-34 an ordinance authorizing the Mayor on behalf of the Village to enter into an intergovernmental agreement with IDOT on the 159 project. Schmidt made the motion and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:44:20 PM Gulledge Said this concluded the Special Board meeting and called for a motion to adjourn. Motion by Bell, second by Limberg to adjourn the meeting. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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