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Village of Maryville, Illinois 

Description Board Minutes
Date12/17/2003 Location Council Chamber
Time Speaker Note
7:00:11 PM Gulledge Called the meeting to order, and invited those in attendance to join in the Pledge of Allegiance. After which he asked for a roll call of those officers present, to wit. Answering the roll were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Water & Sewer Superintendent Presson, Street Superintendent Mann, Police Chief Schardan, Fire Chief/Building & Zoning Administrator Flaugher, three (3) reporters, and one (1) citizen.
7:01:12 PM Gulledge Called for approval of the minutes of the December 3rd Board meeting. He asked if there were any additions, questions, or subtractions to the minutes. There were none. Motion by Schmidt, second by Kostyshock to approve the minutes as submitted by the Clerk and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:25 PM Gulledge Called for approval of the minutes of the December 10th Special Board meeting. He asked if there were any additions, questions, or corrections to the minutes. There were none. Motion by Kostyshock, second by Limberg to approve the minutes as submitted by the Clerk and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:02 PM Gulledge Asked for approval of the bills submitted for payment. He asked if there were any additions, corrections or questions on the bills.
7:03:46 PM Bell Asked if the Claims List is the one that they have decided to go with. Clerk Long explained that she has a call in to the Summit technician that set up the system. However, he has not called back yet, he was out of town. Motion by Bell, second by Garcia to pay the bills submitted by the Clerk. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:17 PM Gulledge Asked for Communications.
7:04:20 PM Long Replied she had two notes. The first note was from the Chiapelli Family, addressed to Mayor Gulledge stating how nice all the lights and Christmas displays look, and also thanking everyone who worked on getting it set up. They did a wonderful job. The second note was a thank you note from Dr. Connor and his staff thanking the Fire Department for coming to their office and demonstrating the proper technique for handling a fire, and the time and effort they put into helping them with OSHA Fire/Safety Regulations, specifically Captain Hodapp, Dean Busch and Don Sherman. 
7:05:16 PM Gulledge Called for a motion to have the communications placed on file. Garcia made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:49 PM Gulledge Went to Legal Matters with Attorney Wigginton.
7:05:54 PM Wigginton Discussed Resolution 2003-15 A resolution authorizing the issuance of not to exceed $7,500,000 aggregate principal amount of Special Facility Revenue Bonds, YMCA Edwardsville, Illinois project Series 2003, and authorizing the execution of documents in connection therewith. He explained that the resolution is a lengthy document, and is available for public inspection and if anyone would like a copy they are available. He went on to explain that this project has been previously discussed at other public meetings. Also, there was a public hearing this afternoon at 4:00 p.m. regarding this resolution, pursuant to notice in various newspaper within Madison County. He read the front pages of the resolution. He explained for the public that the Village of Maryville will serve as a conduit financer of the project. The Village of Maryville has agreed to participate in this project as a sign of it's regional cooperation. The Village will have no liability for the repayment of the bond or any cost associated therewith. The bond will be a special and limited obligation of the Village. It is secured by an agreement by the YMCA along with a mortgage of the YMCA and it shall be payable solely from revenues and receipts derived by the YMCA and the mortgage. The Village will have no obligations to make any payments on these bonds.
7:11:44 PM Gulledge Called for a motion to approve Resolution 2003-15, A RESOLUTION PROVIDING FOR THE FINANCING BY THE VILLAGE OF MARYVILLE, MADISON COUNTY, ILLINOIS, OF AN INDUSTRIAL PROJECT; AUTHORIZING THE ISSUANCE OF A SPECIAL FACILITY REVENUE BOND, SERIES 2003 (THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF EDWARDSVILLE, ILLINOIS PROJECT) IN THE PRINCIPAL AMOUNT OF $7,500,00 AND CONFIRMING THE SALE THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT, A MORTGAGE AND SECURITY AGREEMENT, AN ASSIGNMENT AND AGREEMENT, A TAX EXEMPTION CERTIFICATE AND AGREEMENT AND RELATED DOCUMENTS; AND RELATED MATTERS. Motion by Kostyshock, second by Schmidt to approve Resolution 2003-15. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes; Gulledge - yes. Motion carried.
7:13:02 PM Wigginton Read Resolution 2003-16, A Resolution Of The Village of Maryville, Madison County, Illinois, Authorizing The Notice Of Sale Of Real Property Owned By The Village Of Maryville And The Invitation to Bid Thereon in its entirety. The property is commonly known as Lot #2 of Hayden's Subdivision and is 145 feet by 95 feet, totaling approximately 13,775 square feet.
7:16:12 PM Gulledge Called for motion to approve Resolution 2003-16. Motion by Bell, second Limberg to approve Resolution 2003-16.
7:16:38 PM Bell Asked if this is a resolution instead of an ordinance as stated on the agenda.
7:16:59 PM Gulledge Explained it was a resolution not an ordinance. He called for the vote. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:19 PM Wigginton Read Ordinance 2003-35 An Ordinance of the Village of Maryville, Madison County, Illinois, Authorizing The Sale Of Personal Property (Personal Computers) Owned by the Village of Maryville.
7:19:19 PM Gulledge Called for a motion to approve Ordinance 2003-35. Motion by Bell, second by Kostyshock to approve Ordinance 2003-35.
7:19:36 PM Schmidt Asked if this was a one bid take all lot or can it be broke down to individual pieces.
7:19:55 PM Wigginton Answered that this is for personal property, so the rules are much more flexible, that's why it is under 11-76-4 whereas the ordinance selling real estate is 11-76-2 and is much more restricted. When a municipality wants to sell personal property, they can be much more flexible.
7:20:24 PM Gulledge Asked if there were any other questions. There were none. He called for the vote. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:51 PM Wigginton Reported on the County Board meeting he and Mayor Gulledge attended prior to this meeting. There was a resolution supporting the Maryville YMCA Project that was passed with a unanimous recommendation by the Madison County Board.
7:21:09 PM Gulledge Said he wanted to thank Attorney Wigginton for all the work he did on the resolution authorizing the issuance of the bonds. It was a lot of work and he appreciates all the work he did. He asked if there were any reasons for a Closed Session. There were none.
7:21:32 PM Gulledge He went to Old Business.
7:21:44 PM Bell Reported that the Holiday Lighting contest deadline has passed. There were six (6) entries, all residents, and the judges will be making a decision on December 20th.
7:22:11 PM Gulledge Said along this line, he noticed that Collinsville awarded their awards, and the first place winner is a house in the Village of Maryville limits.
7:22:36 PM Kostyshock Made a motion to approve Change Order #1 on the Lyn Hi Street Improvement project in the amount of $15,376.
7:22:46 PM Gulledge Called for a second to the motion. Limberg made the second to the motion. He asked for questions.
7:23:12 PM Callahan Asked what this was for.
7:23:47 PM Gulledge & Kostyshock Explained that on Heather Green, the street was higher than the existing curbing. They had to take out the street. Mayor said a part of it was the extra guttering that had to be added. They tried to take the worst out and not replace all of it. Some of the sections they thought wouldn't have to be replaced had to be replaced. He said the Board has discussed this at Caucus meetings.
7:24:24 PM Bell Asked about a credit in the change order breakdown in the amount of $5100 for three inch Incidental Bituminous Surfacing.
7:24:40 PM Gulledge Answered that they were allowed to take out some of the Bituminous Surfacing (the patching before the micro surfacing). Part of the switch was the roll over on Heather Green. It had to be cut down, it was almost a wash. This worked out real well. He asked if there were any other questions. There were no other questions. He asked for the vote on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:25 PM Gulledge Called for New Business.
7:25:33 PM Limberg Made a motion to pay the firefighters for their annual calls at $1.40 per point for a grand total of $42,366.80.
7:26:08 PM Gulledge Asked for a second to the motion. Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - abstain Bell - abstain; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:05 PM Kostyshock Made a motion to enter into an annual Maintenance Contract renewal on the generator at the water plant with CK Powers in the amount of $560. The second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:50 PM Garcia Made a motion to give a $75 Holiday bonus to each full time employee and two (2) part time employees for a total of $2,850.
7:28:20 PM Gulledge Called for a second to the motion. The second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes; Gulledge - yes. Motion carried.
7:29:01 PM Gulledge Called for Staff Reports. There were no reports. Clerk Long thanked the Board for the bonus.
7:29:28 PM Gulledge Asked for Business From The Floor. There was none.
7:29:45 PM Gulledge He went to Calendar Updates. He asked Trustee Bell to put in the calendar that the employees will be off on Wednesday, December the 24th and Thursday the 25th and New Years Day, January 1. The Village Hall will be closed on these days.
7:30:30 PM Schmidt Asked Flaugher if there was anything scheduled for Monday, December 22nd for the Planning Commission. Flaugher told him no, because they had the Special meeting on the 8th of December. There will not be another meeting in December.
7:30:50 PM Gulledge Said he wanted to thank the Public Works Department , the Street Department, for the good job they did on the snow removal. He received a lot of good compliments on how it was done, and as usual, they did a great job. He, on behalf of the Village, wished the residents Happy Holidays and a Prosperous New Year. He then said if there was no other business to come before the Board, he would entertain a motion to adjourn.
7:31:45 PM Limberg Made the motion to adjourn, and Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk 

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