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Village of Maryville, Illinois

Description Board Minutes
Date1/21/2004 Location Council Chamber
Time Speaker Note
6:59:59 PM Gulledge Called the Board meeting of January 21, 2004 to order, and invited everyone to join in the Pledge of Allegiance. He then asked the Clerk for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, and Kostyshock. Trustees Garcia and Callahan were absent. Also in attendance were Clerk Long, Attorney Wigginton, Chief Schardan, Sgt. Howe, Water & Sewer Superintendent Presson, Street Superintendent Mann, Comptroller Brussatti, three (3) reporters, and two (2) citizens.
7:01:06 PM Gulledge Called for approval of the Minutes of the January 7th Board Meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to approve the minutes and place them on file. Motion by Schmidt, second by Bell to approve the minutes and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:01:47 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions to the bills.
7:02:01 PM Schmidt Questioned the Nextel Phone bill. He asked about the differences in the prices. They were ranging from $17 up to $66.
7:03:29 PM Long Explained the differences are the lower amounts are the older phones, which Nextel advised not to cancel until everyone was sure their new phone was working properly. Also, some of the phones are considered "add ons" to the initial plan, thereby receiving a lower rate. She explained that the Nextel representative said in another month, the bill will return to a normal bill. The older phones will be cancelled at the end of January.
7:03:35 PM Gulledge Asked if there were any other questions. There were no more questions or comments. He call for a motion to approve the bills for payment. Motion by Kostyshock, second by Schmidt, to pay the bills. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:04:04 PM Gulledge Called for Communications; there were none. He went on the Legal Matters.
7:04:16 PM Wigginton Read Proclamation 2004-02, A Proclamation Of The Village Of Maryville, Illinois, Proclaiming February 1st through February 7th, 2004 As "Riverbend Head Start & Family Services Week".
7:06:01 PM Gulledge Called for a motion authorizing the Mayor to Sign Proclamation 2004-02. Motion by Bell, second by Kostyshock to authorize the Mayor to sign the proclamation. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:06:45 PM Wigginton Read Ordinance 2004-01, An Ordinance of the Village of Maryville, Madison County, Illinois, Authorizing The Sale of Certain Personal Property Owned by the Village of Maryville, namely a police vehicle dog cage.
7:08:11 PM Gulledge Called for a motion to approve Ordinance 2004-01, an ordinance authorizing the sale of a police vehicle dog cage to the Pine Lawn, Missouri Police Department in the amount of $600. Motion by Schmidt, second by Kostyshock to approve Ordinance 2004-01. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:08:51 PM Gulledge Asked if there were any reasons for Closed Session. There were none. He called for Old Business. There was nothing under Old business. He went on to New Business.
7:09:21 PM Limberg Said in the absence of Trustee Garcia, Head of Personnel, he is making a motion to hire Laura Kostecki as a part time telecommunicator in the Police Department. She presently works full time for a local agency, and has all the qualifications that are required to hold the position. The starting pay will be at $13.00 per hour, with no benefits, effective immediately. The second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:10:40 PM Limberg Said she was in the audience. She stood and was welcomed by the Mayor and Trustees.
7:10:57 PM Schmidt Made a motion to approve the final plat of Division Street Minor Subdivision. He had this plat displayed on the screen. He explained the original lot is at the very end of West Division Street, on the south side. There is an existing house on Lot 2, near the eastern border. The developer is proposing to subdivide the lot, refurbish the existing house on lot 2, and will be building a new home on lot 1, which will face Nepute Street. This has been before the Planning Commission with two variances being recommended to the Zoning Board to be granted. The two variances are: Lot #1 the required minimum depth is 130 feet. This lot does not meet this requirement. The variance was recommended to the Zoning Board. Lot #2 the existing house needs a minimum of an 80 feet width. It does not fall under Village Code, therefore, he is requesting a variance. Both variances went to the Zoning Board of Appeals, and they granted the variances. It is now up to the Board for final approval.
7:13:08 PM Gulledge Asked Schmidt if he was recommending that the Board approve this minor subdivision with the two variances. Schmidt answered yes.
7:13:15 PM Bell Asked if a place on the screen was 159. He was told it was Nepute Street. The property is across the street from the Cable Company on Division.
7:13:33 PM Gulledge Said there is a motion to approve Division Street Minor Subdivision by Schmidt, and asked for a second to his motion. Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:14:07 PM Schmidt Gave the building permit totals for December, 2003. The total fees were $6748.34 for a total valuation of $1,968,000.00 for December, bringing the year end date total fees to $130,111.79 and the total year end valuation of $36,748,600.00. He said some of the total for the 2003 Building permits were: Single Family units were 157; there were 12 commercial. The total building permits issued was 228. As a comparison, the 2002 single family units were 101 and a total of 186 permits issued for the year. The total permit fees was $111,897. In 2003 this was surpassed by almost $29,000. with a total valuation for the year 2002 of a little over Thirty Million. This is about a six and one half million increase in 2003.
7:16:16 PM Gulledge Said the building was good last year.
7:16:42 PM Kostyshock Made a motion to approve Change Order 2 on the Lin Hy Street Improvements. The original contract price was $128,163.50. The current contract price adjusted by previous change order is $143,539.50. The contract price due to this change order will be increased by $7,290.83. The new contract price including this change order will be $150,830.33, second by Limberg.
7:17:50 PM Gulledge Said there are some items they must finish, and the Village will be keeping the 10% retainage until everything is completed. With no other questions or comments, he asked for a roll call vote on the motion. Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:18:23 PM Gulledge Went to Staff Reports
7:18:29 PM Schardan Reported that the basement project is going well. The guys are really doing a good job. He also thanked Mayor for helping get Laura as a part of the department. Her experience will be an asset.
7:19:32 PM Gulledge Went to Business From the Floor. There was none. He went to Calendar Updates.
7:20:20 PM Bell Said he will be discussing the Park Calendar of Events at the next Caucus. The art show is Sunday, January 25. The deadline for entries is tomorrow.
7:20:49 PM Schmidt Said the Planning Commission meeting is Monday, the 26th at 7 pm . Two items on the agenda is an advisory report on an MVOB for Executive Plaza, and Attorney Wigginton will be attending to discuss Planning Commission procedures.
7:21:57 PM Gulledge Said as a reminder, the next Caucus is designated for the discussion of the budget. He wants all the Department Heads to be there. Also, since Trustee Callahan has been ill for the last several days, if he hasn't met with a department, then the department head should try to contact him between now and the Caucus. He also announced the Special Caucus to discuss the Employee Handbook changes will be held Tuesday, February 3rd at 6 p.m.
7:23:09 PM Gulledge Said if there was no further business to come before the Board, he would entertain a motion to adjourn. Motion by Bell, second by Schmidt to adjourn the meeting. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried and the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk  

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