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Village of Maryville

Description Board Meeting
Date5/5/2004 Location Council Chamber
Time Speaker Note
7:00:03 PM Gulledge Called the Board meeting of May 5, 2004 to order, and invited those in attendance to join in the Pledge of Allegiance. He then called for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also present were Clerk Long, Attorney Wigginton, Water & Sewer Superintendent Presson, Street Superintendent Mann, Police Chief Schardan, Building & Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, and three reporters.
7:01:02 PM Gulledge Called for approval of the minutes of the April 21, 2004 meeting. He asked if there were questions, additions or subtractions to the minutes as prepared by the Clerk.
7:01:14 PM Schmidt Said there is one correction on page 3, the ladies name in this sentence should read Betty Schneider, not Debbie Schneider.
7:01:34 PM Gulledge Said this change will be made. He asked for a motion to approve the minutes with the correction and place them on file. Bell made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:09 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions on the bills. There were none. Kostyshock made a motion to pay the bills submitted, and Limberg seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:46 PM Gulledge Asked for Communications. There were none. He went to Legal Matters.
7:03:03 PM Wigginton Read Ordinance 2004-11, An Ordinance Implementing The Provisions Of The State Officials and Employees Ethics Act (5ILCS 430/1-1 Et Seq.) In The Village Of Maryville, Illinois. Due to the length of this ordinance, he read portions only. A copy is available for public inspection. He explained that this ordinance prohibits the solicitation or acceptance of gifts by any officer or employee of the Village, unless it falls within one of the exceptions set forth in the act.
7:04:58 PM Gulledge Called for motion to approve Ordinance 2004-11. Motion by Kostyshock, second by Schmidt to approve Ordinance 2004-11. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:43 PM Wigginton Read Ordinance 2004-12, An Ordinance Providing For The Installation Of Stop Signs At Certain Locations In The Village Of Maryville, Illinois in its entirety. Section 2 set the locations for the stop signs as follows: SB Seasons Ridge Court at Westview Drive; NB Iron Horse Drive at West Main; SB Iron Horse Drive at Gecko Drive; WB Derby Lane at Gecko Drive; EB Derby Lane at Liberty Drive; SB Gecko Drive at Liberty Drive; and WB Calico Lane at Keebler Road.
7:09:02 PM Gulledge Called for a motion to approve Ordinance 2004-12. Motion by Bell, second by Kostyshock to approve Ordinance 2004-12. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:35 PM Wigginton Read Resolution 2004-05, a Resolution Authorizing The Mayor To Apply For Community Development Block Grant Funds From Madison County. He said this Resolution was discussed at an open session of the Village Board at the last Caucus meeting. He read the resolution in its entirety.
7:10:55 PM Gulledge Called for motion to approve Resolution 2004-05. Kostyshock made the motion to approve Resolution 2004-05 and Garcia made the second. He asked if there were any questions.
7:11:23 PM Schmidt Asked where the building was going to be.
7:11:38 PM Gulledge Answered it is going to be just north of the current Senior Citizen's Building, in the grassy area. He said the location can be changed, but for now this is the location. He went on to say the application has to be in by the 14th of May, and then they have until October 1st of this year to actually turn in the plans and specs, and where exactly it is going to be.
7:11:58 PM Garcia Asked when the grant would be awarded.
7:12:09 PM Gulledge Answered that it is usually awarded at the end of November. They should know something sometime in November. With no other questions or comments he asked for a roll call. Voting on the motion: Limberg - yes; Schmidt -yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:40 PM Gulledge Asked Wigginton if there was any other legal matters. There was not. He said he will ask for a closed session at end of the meeting to discuss possible hiring, firing, personnel matters. He went to Old Business; there was nothing. He went to New Business.
7:13:08 PM Limberg Refreshed the Trustees memory about the presentation Chief Schardan made at the last Caucus meeting of the in-car video camera. He made a motion to purchase the In-Car Video system from Martel Electronics in the amount of $1495, including shipping, to be paid from the DUI funds. Kostyshock seconded his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:22 PM Schmidt Gave the building permit totals for April, 2004, plus the 03-04 fiscal year totals. April, 2004 building permit fee total is $12,998.45; the valuation is $3,663,100. For the fiscal year the building permit fees are $149,553.00, He said they estimated a year ago accumulating $92 to $95,000. in permit fees. The total amount of single family homes for the 03-04 totals was 169 single family homes. Other 03-04 fiscal year totals were $37,667,600.00 total valuations of all improvements. He commented that they are compiling figures now and hopefully at the next meeting he will have a synopsis of the last five years totals.
7:16:30 PM Bell Made a motion to renew the annual service agreement for the back up generator with CK Power, in the amount of $630. Limberg made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:19 PM Bell Passed out a quote for a CD ROM Drive for the Police Department from Computron in the amount of $129.00. He said it is a CD ROM writer.
7:17:39 PM Garcia Asked if this a new one or a replacement.
7:17:47 PM Bell Answered it is a new one.
7:17:52 PM Kostyshock Made a motion to purchase a Toro Z Master Z100 riding mower from Franko's in Granite City in the amount of $4850.00 to be used mostly at the water plant. Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:47 PM Kostyshock Made a motion to pay the final pay request from Korte & Luitjohn for the Lin Hy Improvements in the amount of $21,644.78. Garcia made the second to the motion.
7:19:22 PM Callahan Asked if this requires any retention.
7:19:31 PM Gulledge Answered no, this is the retention money. He asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:56 PM Kostyshock Made a motion to purchase a metal locator from National Water Works in the amount of $750.00. The second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:36 PM Kostyshock Made a motion to purchase a Skid Loader in the amount of $37,626.39. He said this will be split between the Water Department and the Street Department.
7:21:06 PM Gulledge Commented that he thinks the number that was put on the agenda was before the curb sweeper was included.
7:21:14 PM Presson Said the addition of the curb sweeper is $1,014.36, which brings the price up to $38,640.75.
7:21:38 PM Gulledge Called for a motion to approve the Skid Loader from Bob Cat of St. Louis in the amount of $38,640.75, which includes a 72 inch street sweeper, and curb brush. The second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:56 PM Kostyshock Made a motion to purchase a sewer camera in the amount of $11036.30 from Schulte Supply. The second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:49 PM Kostyshock Made a motion to approve and pay Change Order 1 on the Water Main Relocation Project Phase 2 in the amount of $663.00 to Ehret Plumbing. Bell made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:40 PM Kostyshock Motion to accept the low bid from Ehret Plumbing & Heating Company in the amount of $109,102.20 to drill deep well #4 at the water plant. The second was made by Limberg.
7:25:25 PM Bell Asked when this would start.
7:25:35 PM Gulledge Answered they would probably start in about sixty to ninety days. With no other questions or comments he asked for the roll call. Voting on the motion: Limberg- yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:58 PM Kostyshock Made a motion to accept the low bid from Ehret Plumbing & Heating Company in the amount of $430,225.41 for the 159 Water Main Relocation Phase 3 project. Garcia made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:01 PM Kostyshock Announced the first annual Maryville Historical Pride Walk for Maryville Elementary School starts this Monday. It will begin at the Museum, go to the Fire Department, stroll through the park, go to the Cannon and Memorial on 159, City Hall, Police Department, and Bobby's. Everyone is welcome.
7:27:44 PM Kostyshock Said the landscaping started today. He didn't get finished, but it looks better already.
7:27:54 PM Gulledge Commented that the items Trustee Kostyshock brought to the Board were previously discussed at the last Caucus meeting, and also the bids were the lowest responsible bidder on the projects.
7:28:13 PM Garcia Commented that the Village will be hiring summer help. The first motion she made referred to Matt Pomerantz, who is currently employed by the Village part time, making $7.00 per hour, but he will be paid $8.00 per hour part time, not to exceed 35 hours per week, no benefits and effective immediately. Bell seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:48 PM Garcia Made a motion to rehire Brian Hunziker as part time summer help at $7.50 per hour not to exceed 35 hours per week, no benefits, effective immediately. The second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:57 PM Garcia Made a motion to rehire Shane Youngblood as part time summer help at $7.50 per hour not to exceed 35 hours per week, no benefits, and effective immediately. Bell made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:48 PM Garcia Made a motion to hire Zachary Leser-Schardan as part time summer help at $7.25 per hour, not to exceed 35 hours per week, no benefits and effective immediately. The second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:22 PM Garcia Made a motion to hire Ryan Sidwell as part time summer help at $7.25 per hour, not to exceed 35 hours per week, no benefits, and effective immediately. The second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:04 PM Garcia Commented that they hope to hire two more part time summer help at next meeting.
7:33:23 PM Garcia Discussed raises for the employees. She made a motion to give a 5% increase, effective May 1, 2004 to the Treasurer, Clerk, Comptroller, Building & Zoning Administrator, Fire Chief, Police Chief, Assistant Fire Chief, Assistant EMS Fire Chief, Street Supervisor, Water Supervisor, and this would be retroactive to May 1. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:38 PM Garcia Made a motion to give Grade P-1 a $1.00 per hour raise; Grade P-2 a $1.00 per hour raise; Grade 1 a $1.00 per hour raise; Grade 2 a $1.00 per hour raise; Grade 3 a $1.00 per hour raise; Grade 4 a $1.50 per hour raise; Grade 5 a Fifty (50) cent per hour raise. This is the hourly employees and will be retroactive to May 1. The second to her motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:59 PM Garcia Made a motion to raise the hourly pay of part time employee Jolene Henry to $13.50 per hour retroactive to May 1. The second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:10 PM Garcia Went on to part time telecommunicators. Part time Telecommunicators Hartman and Markovich remained at $13.00 per hour.
7:37:43 PM Bell After some discussion on this matter, explained that this was not discussed in the meeting. However, the full time starting pay went to $14.00 per hour.
7:37:47 PM Garcia Made a motion to increase the hourly pay of Linda Pomerantz, Part time Animal Control Officer, to $14.00 per hour retroactive to May 1. The second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:40 PM Gulledge Asked if the part time Fire Department personnel (fill -ins) changed. He was told no.
7:39:17 PM Garcia Made a motion that the Public Safety Sergeant PS-1 pay be increased Fifty (50) cents per hour, making it $1.00 per hour. The EMS Coordinator PS-2 will raise to Fifty (50) cents per hour, making this a $1.00 more an hour. A discussion ensued on the raises for some categories that are not filled. It was determined nothing be done in these categories at this time. Bell seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:17 PM Callahan Commented that when the Board voted for hourly rate increases, they gave a $1.00 increase for the two probationary periods 1, 2, 3, 4, and 5. However, on the chart there is a 6. He thinks this 6 should be eliminated because there is no one in this category for at least another five years, but they did not vote to give 6 a raise. He said 6 is on the chart with a $1.00 raise.
7:45:24 PM Bell Explained that he is looking at the year before, not the current year.
7:45:41 PM Gulledge At this time went to Staff Reports.
7:45:58 PM Long Thanked the Mayor and Board of Trustees for the raise.
7:46:11 PM Gulledge Went to Business From The Floor. There was nothing. He went to Calendar Updates.
7:46:48 PM Bell Commented that the Mayor's Prayer Breakfast is tomorrow morning at 7 a.m. The Bike Rodeo is Saturday at the Firehouse at 8:30 a.m.
7:46:59 PM Gulledge Added that there will be drawings for four bikes at the Rodeo. Each child who needs a helmet will receive one.
7:47:15 PM Schmidt Mentioned the Fire Department Ladies Auxiliary's 6th Annual Hydrant Open at Stonebridge Golf Course this Saturday also. And, there is still room for more players.
7:47:30 PM Callahan Asked if anyone beside himself received a call from Carol Frerker.
7:47:33 PM Gulledge Replied she was in today and said she was thinking about putting the meeting back a week. He told her she should talk to the other chairmen.
7:47:45 PM Kostyshock Said she told him she was going to call Brussatti and try to get the Senior Citizen Building and keep it the same day. It will be the same day, only in the Senior Building.
7:47:52 PM Gulledge Said then it will be next Tuesday.
7:47:58 PM Callahan Said she called him and told him it was the 18th.
7:48:08 PM Brussatti Said she told him the 18th also.
7:48:12 PM Gulledge Commented that this is the Museum meeting that they are discussing. It is going to be at 6:30 p.m. at the Senior Building. It is normally held here in Village Hall. They will be meeting there because they will be stuffing envelopes and will have more room.
7:48:57 PM Bell Said tomorrow evening, KDI Net is moving servers, and for about fifteen minutes the web site and e- mail will be down tomorrow evening.
7:49:42 PM Gulledge At this time made his appointments for the appointed personnel for the fiscal year beginning May 1, 2004 through April 30, 2005. He asked for a motion to appoint Thelma Long as Village Clerk. Garcia made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:50:43 PM Gulledge Asked for a motion to appoint Marvin Brussatti as Village Comptroller. Kostyshock made the motion, and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:51:25 PM Gulledge Asked for a motion to appoint Richard Schardan as Police Chief. Schmidt made the motion and Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:51:50 PM Gulledge Asked for a motion to appoint Kevin Flaugher as Fire Chief. Bell made the motion and Limberg made the second. Voting on the motion; Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:22 PM Gulledge Asked for a motion to appoint Tom Motzel as Assistant Fire Chief. Schmidt made the motion, Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:47 PM Gulledge Asked for a motion to appoint George May as Assistant Fire Chief in charge of EMS. Bell made the motion, Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:53:13 PM Gulledge Asked for a motion to appoint Kevin Flaugher as ESDA Coordinator. The motion was made by Schmidt and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:53:45 PM Gulledge Asked for a motion to appoint Kevin Flaugher as Building and Zoning Administrator. Limberg made the motion, seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:54:12 PM Gulledge Asked for a motion to appoint Patrick Presson as Water and Sewer Superintendent. Kostyshock made the motion and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:54:39 PM Gulledge Asked for a motion to appoint Gary Mann as Street and Alley Superintendent. The motion was made by Kostyshock, and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:55:11 PM Gulledge Asked for a motion to appoint Steve Wigginton as Village Attorney. Limberg made the motion and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:56:10 PM Gulledge Asked for a motion to appoint Thelma Long as Village Treasurer. Garcia made the motion, Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:56:41 PM Gulledge Said the committee appointments for the Board has not changed. He read the committee list, a copy of which is available for public inspection, and will be attached to these minutes.
7:57:57 PM Gulledge Commented that he appreciates The Board and his staff for their work and cooperation during the last year.
7:58:22 PM Gulledge Announced on Wednesday, May 19th at 6:30 p.m. there will be a public hearing to discuss a recommendation from the Planning Commission on the new Comprehensive Plan Update. There will also be three public hearing for water service and pre-annexation immediately following.
7:59:01 PM Gulledge Commented on the Mayor' Prayer Breakfast tomorrow morning. He said he hopes to see as many as possible joining him. He appreciates everyone's support.
7:59:19 PM Gulledge At this time called for a motion to go into Closed Session to discuss personnel matters firing, hiring. The motion was made by Bell, the second was made by Schmidt. He asked Chief Flaugher and Chief Schardan to attend the Closed Session also. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:10:11 PM Gulledge Called for a motion to come out of Closed Session, back into Open Session. Schmidt made the motion and Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:10:43 PM Garcia Made a motion as an emergency to hire Brad La Rose at $13.00 per hour as a part time telecommunicator, effective immediately with no benefits. The second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:11:32 PM Garcia Made a motion to hire Shelly Thompson as part time telecommunicator at $13.00 per hour with no benefits effective immediately. The second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:12:19 PM Gulledge With no further business to come before the Board called for a motion to adjourn. The motion to adjourn was made by Schmidt, and was seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:12:47 PM   The meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk   

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