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Village of Maryville, Illinois 

Description Caucus Minutes
Date5/26/2004 Location Council Chamber
Time Speaker Note
6:33:28 PM Gulledge Called the Caucus meeting of May 26, 2004 to order, and asked those in attendance to join in the Pledge of Allegiance. He asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, two reporters and one citizen.
6:34:28 PM Gulledge Called for approval of the minutes from the May 12, 2004 Caucus. He asked if there were any questions, additions, or subtractions to the minutes as submitted by the Clerk. There were none. He asked for a motion to have the minutes placed on file. Kostyshock made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:35:06 PM Gulledge Went to the first agenda item, Village Newsletter, and introduced Jack Kime, who has been working with him and Trustee Schmidt, trying to get a newsletter started.
6:35:38 PM Schmidt Commented that the basic idea is to get a newsletter together to inform residents of what is going on. The intent of the newsletter is not a 'soapbox'. It will be more of an information type newsletter. There will be some brief advertisement. If the Board approves this, they intend to start out on a bi-monthly basis. He said Kime has agreed to be editor, with the help of the Village Hall staff. This will be mailed at bulk rate. They estimate approximately 2300 per mailing, with 6 mailings a year. The estimated cost will be approximately $4000 year. Mr. Kime is volunteering his time.
6:37:18 PM Kime Said his basic thoughts about this is it is sort of a two way communication document. It will be an opportunity for the Village to publish information and will allow the community an opportunity to provide some input. It will inform the community of various events coming up, and will be an opportunity for residents to ask questions of the Mayor and or Trustees. He commented there are a couple of reasons for the newsletter. One being the loss of the Maryville newspaper, the other is that everyone does not have access, or even like to use the internet to gain information.
6:39:26 PM Gulledge Added they have met a couple of times and everything is still preliminary, nothing is 'set in stone'. This is some of the ideas they have. This is open for debate. He commented that if the Board sees fit to follow through, it is a good way for the citizens to have more input, and know about some of the things going on in the Village. It will be particularly effective for the Park events, etc.
6:40:51 PM Garcia Commented that they might want to publish more often, after it gets started.
6:41:11 PM Gulledge Asked each trustee if they were in favor of having a newsletter.
6:41:32 PM Limberg Replied he thinks it would be a good tool, since there are so many new people in town. Many of the new people don't know what type of system the Village has, such as Trustees and a Village President, even though he is referred to as "Mayor". He said he compliments Kime for taking on an endeavor of this sort.
6:42:12 PM Schmidt Said he is in favor of moving forward.
6:42:19 PM Bell Said he is in favor, but asked who would do the editing. Kime replied he would. Bell said he prefers that the Board see a draft before it is published. He commented that he and Trustee Schmidt have talked about at some point, putting recent issues on the web page.
6:43:42 PM Callahan Asked what happened to idea of putting it in with the water bill to save postage.
6:43:44 PM Gulledge Answered that as in the past, they are afraid people will lose the water bill or say they didn't get one.
6:43:49 PM Callahan Said if it is done on a regular basis, because the bills are sent six times a year, it would save the $4000.
6:43:56 PM Gulledge Replied they are not against this, but it might be confusing to some of the people.
6:44:16 PM Callahan Asked if the water bills were printed on cards. He was told they were. He commented that the newsletter would have to be put in an envelope and labels attached. He was told the newsletter will be folded and stapled, then labeled. He said he has no problem with doing the newsletter.
6:45:08 PM Kostyshock Said he thinks it is a good idea to let people know what's going on. He commented that if people know what is going on, they may attend more of the functions, or even the meetings.
6:45:31 PM Garcia Said she is in favor of this, but thinks they might need to do it more often.
6:45:46 PM Gulledge Commented that they are going to start out with doing a letter every other month. Then, go from there.
6:46:07 PM Garcia Asked if it could have graphics put in it.
6:46:35 PM Kime Said yes. He commented on putting the newsletter in with the water bill. He said it would not be the same rate if water bill is enclosed.
6:47:31 PM Gulledge Said Attorney Wigginton has given him a couple of questions to make sure legally everything is okay. One is that it is not a political paper. The Mayor and trustees can't use it as a political viewpoint or a campaign tool. Also, no editorials or political matters. Attorney Wigginton also noted how would they control the letters to the editor.
6:48:26 PM Kime Answered that he will make the decision if an article is of general interest to the community. If there is a questionable letter, he will bring it to the trustees for their approval. He said his idea is, that this is not political, it is not for advertising, they are not selling anything. It is purely a vehicle for exchanging information. He said if a new business comes in to the Village, it might be noted in the paper the first time.
6:49:17 PM Schmidt Asked Attorney Wigginton his opinion about babysitting, lawn care, garage sales, etc.
6:49:43 PM Wigginton Answered he doesn't see where this imposes any liability on the Village.
6:49:57 PM Gulledge Asked if there were any other questions, or anything they would like to see added or deleted.
6:50:10 PM Schmidt Asked Kime to explain the Organization and Biographic Information form.
6:50:26 PM Kime Explained for the first issue, he wants input from the various departments, who they are, how to contact them, what their department is responsible for, etc.
6:51:38 PM Gulledge Said he has passed the form out to the employees and asked them to get them back by Friday. He asked that the trustees fill them out also.
6:51:58 PM Kime Commented that on the second page, there will be a notice regarding liability, which will state Maryville gives no guarantees and assumes no liability.
6:52:22 PM Schmidt Said he would like to have the first issue published before the Homecoming. He asked Kime if he thought this could be done.
6:53:05 PM Kime Replied that if he gets all the information by mid June, it doesn't take long to put the newsletter together.
6:53:38 PM Garcia Asked how people will know how they can advertise.
6:53:59 PM Schmidt Answered there will be no advertising in the first issue, but guidelines for advertising or just putting in an article, etc. will be in it.
6:54:18 PM Callahan Asked if the water billing has the capability of putting addresses on labels. He was told yes.
6:54:56 PM Gulledge Thanked Kime for coming and addressing the Board. He went to next item, Auditor's Engagement Letter. It is the same as last year, the price is the same, and nothing has really changed. He said if no one has questions or comments, he will put this on the Board agenda for approval. He turned the next Agenda item over to Attorney Wigginton.
6:57:34 PM Wigginton Explained that the Planning Commission has made a recommendation to eliminate the pyramid scheme in the zoning ordinance. He explained the pyramid scheme allows a higher use to occur in a lower use, such as an R-1 lot can be placed in an R-2 district, or a B-1 use can be placed in a B-2 use. In the Village's, it starts with Agriculture, then R-1, then R-2, then it goes to MR-1, which is two family homes, then Mr-2, which is apartments, then it drops down to Business, and a few other unique ones. He said from listening to the Planning Commission and the Trustees, it is his understanding that the intent is to eliminate the possibility of multifamily in the Commercial districts, B-1 and B-2. The ordinance he has prepared eliminates the possibility of placing an MR-1 or MR-2 in a B-1 or B-2 District. Residential will still have the pyramiding. He feels this ordinance will put the Planning Commission and the Board where they want to be without eliminating all flexibility. This ordinance will eliminate MR-1 and MR-2 zoning uses in the Village's B-1 and B-2 zoning districts.
7:02:03 PM Bell Commented that his understanding of the ordinance is that MR- 2 will only be allowed to be MR-2, and MR-1 will only be allowed to be MR-1 or MR-2
7:02:21 PM Wigginton Explained that the Village does not allow Mr-1 or B to be in the R-1 and R-2. They stand alone, they are protected. MR-1 and MR-2 would stand alone, and Business would stand alone.
7:02:33 PM Callahan Commented that now it is the opposite, and actually it is both ways because there are some business districts where there could be multi-family.
7:03:12 PM Wigginton Used the property by the YMCA as an example. It is zoned commercial, one of the permitted uses in there is MR-1, MR-2. This amended ordinance will stop this. Once this ordinance is passed, it will give more strength to the fact that residential is not allowed in commercial.
7:03:36 PM Gulledge Talked about a conversation he had with Tom Wobbe of SWIMPAC. Wobbe said this ordinance will do exactly what Wigginton says it will do. He said Wobbe's thought is that if the zoning covers from Donk Street over to the first street, all the streets that run up and down on the West side of 159, making it commercial, that it will be saying for the older people that have a house on a fifty foot lot that they will be grand fathered in, but if they go to sell the property, anything that can go there is not a residence, it has to be commercial. He went on to say, one of the flags Wobbe threw up is that normally it will be hard to get someone to take one fifty foot front lot. He said it may not be politically correct to tell people they can't live there; not in their business, but in the houses if they decide to sell to another person to live. Wobbe thinks this is something that needs to be considered. Mayor said he just wants everyone to understand what they are doing if this ordinance is approved.
7:06:29 PM Wigginton Commented they can always ask for rezoning. He talked about the goal has always been commercial along 159 on both sides. He said at some point there has to be a change. You can't have a commercial lot, residential lot, then another commercial lot. He said he thinks Mayor wants everyone to be aware that once the properties are rezoned commercial, they are commercial. When the property sells, the new owners will have to use the property for commercial purposes, not as a residence.
7:07:54 PM Gulledge Commented that Wobbe thinks this might be a hard sell. He said what could possibly be done is to say no new homes be built in the commercial district.
7:08:31 PM Bell Commented that the whole Board was in favor of making it commercial along 159 and two lots back. It will never get that way unless it is zoned commercial.
7:08:50 PM Gulledge Said Attorney Wigginton is correct in what he has in the ordinance. He wants everyone to understand that if they approve this, that is exactly what it means. The existing people are grand fathered in, but if they sell their property, it becomes commercial and no one can live there.
7:09:24 PM Schmidt Commented that it is not much different than a pre-annex agreement for water service.
7:09:50 PM Gulledge Replied this is all together different, a pre-annexation for water service does not change the zoning.
7:10:15 PM Callahan Asked Attorney if there is any way the ordinance could be written to exempt present structures.
7:10:31 PM Wigginton Replied he would not recommend doing this.
7:11:14 PM Schmidt Asked how does this affect renters.
7:12:28 PM Gulledge Replied if the property is rented, the owner can't sell it unless they sell it for commercial. Commented he is curious how other towns are handling this.
7:12:40 PM Wigginton Replied the answer is rezoning. The person who puts a contract on the property, puts a contingency in the contract that it is rezoned, or the owner is granted a special use permit.
7:12:57 PM Gulledge Asked why they would want to grant a special use permit. This would be defeating the purpose of trying to turn it into commercial.
7:13:18 PM Callahan Commented that the alternative is not to do blanket rezoning yet, just rezone the areas that will not affect anyone. However, he said the Village will not ever get the properties commercial if it isn't done now.
7:13:41 PM Wigginton Commented this is separate issues. The Ordinance up for discussion talks about no MR-1 or MR-2 in a Commercial district. The next issue is an issue that must be addressed in the future.
7:14:25 PM Callahan Said the reason they were considering blanket zoning is that it would be so much cheaper.
7:14:41 PM Wigginton Agreed. He said doing it by pieces of property would be more expensive. He said the issue of rezoning is "down the road". When properties are rezoned along 159, the Board will have to revisit whether or not it is to be two lots deep or just lots adjacent to 159.
7:17:21 PM Gulledge Asked if there were any other questions on this because there must be a public hearing next month at the Planning Commission meeting. He asked the trustees individually if they were in favor of going forward with this. All trustees said they were in favor of going forward. The next item discussed was the Personnel Manual.
7:18:28 PM Wigginton Discussed the draft of the personnel manual. He said this is about the third version. He said he has taken all the comments from the previous meetings, went through the entire personnel policy and made changes based upon the comments from the Mayor and Trustees. He also made additions of policies that were not in the handbook, but were needed, and policies in the book that needed to be updated. He explained it is 84 pages because all language has been kept in. He commented to Trustee Bell that he has put in a Telecommunications policy, a new policy on internet use, e-mail, voice mail, Cellular phone policy, etc. He said this is really a comprehensive revision.
7:20:21 PM Gulledge Suggested that the Trustees take their copy home and go through it and jot down any questions. This will be on the agenda in two weeks .
7:20:56 PM Wigginton Commented that he thinks they will be pleased with it. It will bring the Village into the 21st century.
7:22:12 PM Gulledge Went to Calendar Updates.
7:22:22 PM Schmidt Said there is a Planning Commission meeting, Monday, June 28th, at 7p.m.
7:22:36 PM Gulledge Said the Public Hearing for the Zoning Ordinance Amendment will be set for 7 p.m. that night. There will be a Library/Museum meeting on June 2 at 6:30 p.m. in the Senior Building. The regular meeting will be on the second Tuesday of the month, also at 6:30 p.m.
7:25:26 PM Bell Said the Fishing Derby is June 19th, and also Paint Recycling is on the 19th.
7:25:43 PM Gulledge Reminded everyone of the Memorial Service on Monday, May 31st at 10 a.m. at the Memorial in front of Village Hall.
7:25:55 PM Limberg Said that on Saturday, May 29th, there will be a Prayer Breakfast at Saint Luke's Methodist Church at 8 a.m., sponsored by the American Legion Post 917 to honor the World War II veterans. He invited the Trustees and their spouse.
7:27:34 PM Gulledge Went to the To Do List, page 1. He reported on the Borri Drive Property. He and Attorney Wigginton closed with the Ross's last night, and they are now the owners of the property.
7:28:21 PM Schmidt Asked if there has been a meeting scheduled with Collinsville regarding the sewer bill.
7:28:34 PM Gulledge Answered that they are working at it. Collinsville gave them some dates, and everyone was not available, so they gave dates back to Collinsville, and they weren't all available. He said he is not sure where they are now.
7:28:44 PM Wigginton Replied that he is trying to get something done in the second or third week of June.
7:29:03 PM Schmidt Reported that he called the gentleman who is doing the flags today, but he wasn't in, to see how he is coming along. He asked Mayor if they do have a stand for the flag for the Council Room. He said Brussatti told him there was one.
7:29:30 PM Callahan Asked about the concrete for the Fire Department. He wanted to know if it has been decided as to what they are going to do. He said the only reason he is bringing this up is to ask if they called someone like Helio Tech to find out if it is creeping or whatever.
7:30:02 PM Gulledge Answered it doesn't hurt to call them, but he hasn't done it yet. The recommendation they received from two other engineers from two different places is that the Village probably needs to take a section out to do a compaction test.
7:33:19 PM Gulledge Went to page 2 of the To Do List.
7:33:26 PM Bell Asked what is meant by #6 on the IEPA list. Mayor replied it means that somewhere in the area of June 15, they may know something about proceeding with the Drost Park Lake Dredging Project.
7:33:58 PM Callahan Asked if there was anything on the park sign. He was told the posts are in.
7:34:14 PM Gulledge Said on the Bike Path Entrances on Cedar Valley, bids will be opened on June 8 at 10 a.m. here in Village Hall.
7:34:47 PM Bell Asked what the status is on the repairs to the walking path.
7:35:00 PM Kostyshock Answered that they were out there today and they need to get a lot more rock. There are a lot of low spots. They did spray again, and it has helped. They will go back after the rains have stopped.
7:35:50 PM Gulledge Went to page 3. There was a brief discussion about West Main Street. He said it is the same story, it's raining and they can't work when it's wet. He said he was on the phone with them again today. He went to page 4. There was nothing. He went to Trustee Comments.
7:38:37 PM Limberg Reported that the President of the Nottingham Association stopped by to thank the Village for looking at the intersections that seems to be a problem in Nottingham Estates. He is pleased with the stop signs, and he has a lot of positive comments from the residents.
7:39:10 PM Schmidt Talked about the Planning Commission meeting on Monday, May 24th. There were three items on the agenda; a public hearing on the rezoning of the Semanisin property at 2422 North Center Street from, SR-1 to B-1. The Planning Commission recommends the rezoning and the scheduling of a public hearing at 6:30 p.m. before the next meeting of the Board of Trustees on June 2, 2004. The next item on the agenda was the preliminary development plan for the Osborn Car Wash in Executive Plaza, Lot #4. They had received a letter from John Dutton of Juneau Associates, and he had twelve points of concern about the plans that were submitted. They were discussed in depth with the Osborns, Dutton, and the four members of the Planning Commission. After the discussion, the first item in the letter has been rectified. The rest of the items, with the recommendation of Dutton, to the Commission, they think the Osborns should be able to take care of all the items. Their recommendation to the Board is to go ahead and approve the preliminary plat. This should be on the agenda for the next Board meeting on June 2nd. The last item was the plat amendment request of Michael Bertelsmann. He represented his proposal to the Planning Commission and Dutton. Dutton seems to think he can come up with a workable idea on this. He will do some research and come back with a recommendation letter to the Planning Commission and the Board.
7:42:44 PM Gulledge Commented that this is still a private street, and the Planning Commission will have to make a recommendation to the Board.
7:43:24 PM Bell Said the Park Committee had two recommendations. The first one was to purchase two surveillance cameras for the park. One will point to the new maintenance shed, and the other to the Comfort Station and toward the pavilion. They will send direction signals back to the Police Department. The cost is not to exceed $3800. He added that there is a possibility that they might have to have a new hard drive, depending on how much space is needed for recording.
7:46:32 PM Gulledge Asked the trustees if there were agreeable to this. They all were in favor of purchasing the cameras.
7:46:55 PM Bell Said the next recommendation is the Park Board wants the Village Board to purchase polo shirts for them. This would be 12 shirts.
7:48:23 PM Gulledge Asked the trustees if they were in favor of this. All trustees were in favor of purchasing polo shirts for the Park Board. He commented that the reason they are asking for this is that they do have different events, and this way people will know who to direct questions, etc. to.
7:49:51 PM Garcia Suggests that the trustees need shirts to wear to the meetings.
7:50:11 PM Schmidt Said they need to update the photos on web site.
7:50:32 PM Gulledge Said they will look into prices, and go from there.
7:50:53 PM Kostyshock Asked about the maintenance shed for the Master Gardner's at Drost Park. He wanted to know if it was going to be brought in assembled or if it would be built on the site.
7:51:03 PM Bell Answered that he thinks the materials have been donated, so they will be putting it together at the site.
7:51:21 PM Callahan Asked what they have decided to do about the blanket rezoning for the future use map.
7:51:34 PM Gulledge Answered that he thinks they need to have Wobbe write something up to make sure everyone understands what they are getting into by doing this.
7:52:25 PM Callahan Said he will be at the 9 a.m. phone call meeting with the technicians from Summit Software to discuss some of the reports he would like to have generated.
7:52:51 PM Kostyshock Said the paint drop off is getting near, June 19th,and he thinks he has the volunteers. He will remind them the week before. It is from 8 a.m. to 12 Noon.
7:53:40 PM Gulledge Talked about the summer help. He has another person he would like to hire. His name is John Canull of 1024 Andra Drive, Maryville. He has talked to Presson and Mann about him. He would like to hire him at the next Board meeting.
7:54:29 PM Gulledge Discussed a request he has received for a partial release of construction security from Trotter's Run. He said the ordinance provides for this, providing enough money is left to make sure the work is completed. He told the Board that this does take Board approval, therefore, this will be on the agenda for the next Board meeting.
7:57:43 PM Gulledge Reminded those present that Village Hall will be closed on Monday, May 31st, Memorial Day. Also, at the next Board meeting on June 2nd, at 6:30 p.m. there will be a public hearing on a rezoning request from Michael Semanisin, on property at 2422 North Center, from SR-2 to B-1, and at 6:45p.m. a Water Service and Pre-Annexation hearing for Nathan and Sharon Brewer, Lot 8 University Hills.
7:58:54 PM Gulledge At this time called for a motion to go into Closed Session to discuss matters of sale or purchase of real property, and personnel matters. The motion was made by Schmidt, and the second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:47:26 PM Gulledge Called for a motion to come out of Closed Session, into Open Session. Schmidt made the motion, Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:48:22 PM Gulledge With no other business to come before the Board, called for a motion to adjourn. Bell made the motion to adjourn, and Schmidt seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:48:56 PM   The meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk   

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