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Village of Maryville, Illinois

Description Board Minutes
Date6/2/2004 Location Council Chamber
Time Speaker Note
7:00:05 PM Gulledge Called the Board meeting of June 2, 2004 to order, and asked those in attendance to join in the Pledge of Allegiance. He asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Water & Sewer Superintendent Presson, Street Superintendent Mann, Building & Zoning Administrator / Fire Chief Flaugher, Police Chief Schardan, and three reporters.
7:01:03 PM Gulledge Called for approval of the minutes of the May 19th meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There being none, he asked for a motion to have the minutes placed on file. Schmidt made the motion and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:40 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions to the bills.
7:01:53 PM Garcia Asked if they had bought a new air conditioner for the Police Department.
7:02:03 PM Gulledge Answered that yes they did. The other one went out, and was fifteen years old. With no other questions or comments, he called for a motion to pay the bills. Motion by Kostyshock, second by Bell to pay the bills submitted for payment. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:40 PM Gulledge Asked if there were any Communications.
7:02:45 PM Long Read a thank you letter from the Collinsville High School Jazz Band. Director Melissa Gustafson-Hinds thanked the Maryville Park District for having them perform at the Music in the Park Concert on May 16, 2004.
7:03:36 PM Gulledge Called for a motion to have the communication placed on file. Bell made the motion and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:59 PM Gulledge Went to Legal Matters.
7:04:03 PM Wigginton Read Ordinance 2004-19, AN ORDINANCE AMENDING VILLAGE OF MARYVILLE ZONING ORDINANCE NO. 70-1, namely, rezoning the property of Michael J. Semanisin, 2422 North Center Street, from SR-2 to B-1.
7:05:51 PM Gulledge Called for a motion to approve Ordinance 2004-19, an ordinance rezoning 2422 North Center from SR-2 to B-1. Kostyshock made the motion, and the second was made by Garcia.
7:06:14 PM Callahan Asked if this tract of land was two full size lots.
7:06:39 PM Flaugher Answered that they are two fifty foot lots with one common address.
7:06:45 PM Callahan Commented that technically there could be two businesses because there are two lots. Flaugher replied that due to the lot size one lot would not be sufficient for the setbacks.
7:07:04 PM Gulledge Asked if there were any other questions. There were no more. He called for the vote on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:23 PM Wigginton Read Ordinance 2004-20, AN ORDINANCE AUTHORIZING THE EXECUTION OF A WATER SERVICE AND PRE-ANNEXATION AGREEMENT. He explained that this matter was the subject of a public hearing earlier this evening. The water service and pre-annexation agreement pertains to the Nathan and Sharon Brewer property located at Lot 8 University Hills Subdivision, with an address of 2002 Hill Creek Road, Collinsville.
7:09:13 PM Gulledge Called for a motion to approve Ordinance 2004-20. Bell made a motion to approve and Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:48 PM Gulledge Asked if there were reasons for a Closed Session. There were none. He went to Old Business. There was none. He then called for New Business.
7:10:07 PM Schmidt Discussed a request for a partial release of construction security for Trotter's Run Development in the amount of $918,740.25. This is 75% of the original total of $1,224,987.00, and leaves remaining a total of $306,246.75. He said the figures have been agreed upon by Netemeyer Engineering along with Juneau Associates and the Village Building and Zoning Administrator, and with this is mind, made a motion to release $918,740.25, leaving the $306,246.75 in the Village's control. He went on to say the original request letter states that there is approximately 12,548 square yards of concrete that needs to be poured, and the remaining amount should cover the security for the work still to be done.
7:11:51 PM Gulledge Said there is a motion by Schmidt to honor a partial release request of construction security in the amount of $918,740.25 from H&L Builders for Trotter's Run, and asked for the second to his motion. Kostyshock made the second.
7:12:22 PM Callahan Asked about the $200,768.00 of paving to do. He asked if that would come out of the maintenance security money.
7:12:44 PM Gulledge Replied no, the security money only covers if they don't do it. He asked if there were any other questions or comments. There being none, he asked for a roll call vote on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:02 PM Schmidt Discussed next the Preliminary Plan Approval for the Osborn Car Wash on the Executive Plaza site. He commented that originally they were issued a Special Use Permit by the Zoning Board on April 3, 2004, and also they have gone before the Planning Commission on May 24, 2004. At this meeting there were some items of concern with the Plan Approval, but John Dutton of Juneau Associates assured them that these items  / concerns can be taken care of on the Final Plat. He had no problems with this, and the Planning Commission concurred, and it is now before the Board for approval of the Preliminary Plan of the Osborn Car Wash on Lot 4 Executive Plaza. He made a motion to approve the Preliminary Plan.
7:14:10 PM Gulledge Asked for a second to Schmidt's motion. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:52 PM Bell Made a motion to purchase surveillance equipment, which includes cameras and antennas, etc. for Drost Park from Brewster Alexander, LLC in an amount not to exceed $3800.
7:15:31 PM Gulledge Called for a second to motion, which was made by Schmidt. He commented that the restrooms were vandalized again recently. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:13 PM Callahan Made a motion to hire Certified Public Accountant James Ferris to audit the financial statements of the Village for the year ended April 30, 2004 in an mount not to exceed $5500, which is the same rate as last year.
7:16:38 PM Gulledge Called for a second to the motion. Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:17 PM Garcia Made a motion to hire John Canull as a part time summer employee for the Public Works Department, at $7.25 per hour, not to exceed 35 hours per week with no benefits, and starting immediately.
7:17:56 PM Gulledge Called for a second to the motion to hire John Canull. The second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:31 PM Garcia Made a motion to hire James Stranz as a part time summer employee for the Public Works Department at $7.25 per hour, not to exceed 35 hours per week, no benefits, and starting immediately. Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:22 PM Garcia Commented about the police blotter. She said she was amazed at the people that were arrested for not wearing a seat belt. She thanked Chief Schardan and his officers for doing this.
7:19:48 PM Gulledge Went to Staff Reports.
7:19:58 PM Schardan Commented on the "Click It or Ticket" program. He said there are two days left. They have issued over 40 tickets in the four days they have done this. He said it has been effective.
7:20:45 PM Gulledge Told Chief Schardan he has received good comments about the police work that has been done in the Santa Anita / Belmont area. He said he thinks the stop signs are going to help and the officers being in the area also helps. The traffic has been slowed down. They are doing a good job.
7:21:33 PM Long Commented that the fiscal year audit is underway and will probably be completed next week if all goes well.
7:21:41 PM Gulledge Went to Business From The Floor
7:21:54 PM Limberg Talking as a citizen, not a trustee, talked about the Memorial Service for the World War II veterans. As Post Commander of Legion Post 917, he thanked the Board for supporting the Proclamation and also supporting this past weekend of honoring the Second World War Veterans. The Prayer Breakfast was attended by fifty-four persons, with nine veterans and their wives. The Memorial Service was attended by seventy-four people. He thanked the Board for allowing the use of the facility.
7:22:51 PM Gulledge Asked for Calendar Updates.
7:23:01 PM Schmidt Mentioned that on Saturday, June 12, 2004 from 9 A.M. to approximately 1 P.M. the Firemen will be stationed at the intersection of 159 and 162, collecting donations for Saint Jude's.
7:23:22 PM Bell Said the Fishing Derby is Saturday, June 19, Noon to 2 P.M.  Also, the Paint Recycle Day is June 19, from 8 A.M. to Noon. Father's Day is Sunday, June 20.
7:24:36 PM Gulledge Commented that concurs with Limberg on the Memorial Day Services at both places. These events turned out really well, and is by far the largest crowd they have had.
7:25:23 PM Gulledge Said on Tuesday, June 8 at 10 a.m. at Village Hall, bids will be opened for the Cedar Valley Bike Project.
7:25:47 PM Gulledge Commented on a certificate Patrick Presson received in reference to the Stormwater Management Operations, Phase II project. He said this involves a lot of work, and he appreciates all the time and effort he has put into this.
7:26:21 PM Gulledge Asked the Board if they would consider a Special Caucus meeting next Tuesday, June 8 to strictly discuss issues and projects going on in the Public Works. The regular Caucus meeting on Wednesday already has a lengthy agenda, and some of the Public Works projects need to be discussed, and decisions need to be made. He said the meeting will begin at 6:30 p.m. and will last at least an hour and a half. He polled the Board, and they all agreed. However, there is also a Library Museum meeting that night, and Trustee Callahan will attend that meeting.
7:28:56 PM Gulledge With no other business to come before the Board, called for a motion to adjourn. Schmidt made the motion to adjourn, and the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk  

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