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Village of Maryville, Illinois

Description Board Minutes
Date7/7/2004 Location Council Chamber
Time Speaker Note
7:01:16 PM Gulledge Called the Board meeting of July 7, 2004 to order, and asked those in attendance to join in the Pledge of Allegiance. After the Pledge he asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Kostyshock, and Garcia. Trustee Callahan was absent. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Comptroller Brussatti, Water & Sewer Superintendent Presson, Street Superintendent Mann, Building & Zoning Administrator / Fire Chief Flaugher, three (3) citizens and one reporter.
7:02:09 PM Gulledge Called for approval of the minutes of the June 16, 2004 meeting. He asked if there were any additions, corrections, or questions on the minutes as prepared by the Clerk. There were none. He asked for a motion to have the minutes placed on file. The motion was made by Kostyshock, seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:49 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions to the bills submitted. There were none. He asked for a motion to pay the bills. Motion by Kostyshock, second by Schmidt to pay the bills. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:37 PM Gulledge Went to the next agenda item, Communications.
7:03:41 PM Long Read a letter from the United States Department of Commerce, U.S. Census Bureau. The letter was informing Mayor Gulledge that as of March 17, 2004 the population of the Village of Maryville was 5,905 and the housing count was 2,355.
7:05:10 PM Gulledge Read a letter from Madison County Community Development informing him that the application for funding for Food Pantry Construction in the amount of $125,000.00 has been approved. The funding is expected to be available in early October, 2004.
7:08:14 PM Gulledge Asked for a motion to have the communications placed on file. The motion was made by Garcia, and the second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:43 PM Gulledge Introduced Dave Foreman from the Home Builders Association. Foreman is also a local builder, building in Autumn Oaks. He was in charge of the House for Humanity, one of their projects to help the Ministerial Alliance in Maryville, specifically the Food Pantry. Foreman presented a check in the amount of $1500.00 for the Food Pantry. Trustee Garcia received the check in behalf of the Food Pantry and Maryville.
7:10:09 PM Gulledge Went on to the next agenda item, Legal Matters.
7:10:14 PM Wigginton Read Ordinance 2004-23, An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. He explained that this ordinance pertains to the property located at Lot 8 First Addition to Helvey Place, commonly known as the Lendell and Karen Phelps property, #7 Meierwood Drive, Glen Carbon 62034.
7:11:53 PM Gulledge Called for motion to approve Ordinance 2004-23. Garcia made the motion, seconded by Kostyshock, to approve Ordinance 2004-23. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:28 PM Wigginton Discussed Ordinance 2004-24, An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. He said this ordinance pertains to property located at Lot 17 Heritage Manor, commonly known as the Charles S. and Margaret M. Norcross property, #3 Keiths Court, Collinsville, Illinois 62234.
7:13:19 PM Gulledge Called for a motion to approve Ordinance 2004-24. Bell made the motion and Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:52 PM Wigginton Ordinance 2004-25 was the next ordinance for the Board's consideration, An Ordinance Amending the Subdivision Code and providing for Access Ways Between Subdivisions and From Subdivisions to Parks and Trails. He said this ordinance is quite lengthy, and is available for public inspection. He explained that this ordinance amends the Subdivision Code to provide for developers to place hard surface sidewalks or access ways in all new subdivisions, whether they are residential, commercial or industrial. This will allow pedestrians, bicyclist, or other non-motorized vehicles to travel between existing or proposed development areas. It also provides for the developer to place access ways between any existing or proposed bike trail or proposed park trail. The access way shall be concrete or asphalt as determined by the Village. The Village will maintain discretion as to whether to require bollards to be placed at the opening of the access ways. The access ways shall be eight feet in width.
7:15:19 PM Gulledge Called for a motion to approve Ordinance 2004-25. The motion to approve Ordinance 2004-25 was made by Kostyshock, and Bell seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:57 PM Wigginton Discussed Ordinance 2004-26, An Ordinance Amending the Village of Maryville Zoning Ordinance No. 70-1. He said this ordinance is also available for public inspection. He explained that the ordinance basically eliminates in the B-1 Community Business zoned district, any MR-2 or MR-1 use. He said simply put, this eliminates multi-family housing in a commercial district.
7:17:10 PM Gulledge Called for a motion to approve Ordinance 2004-26. Kostyshock made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:44 PM Wigginton Discussed license agreements for a water main and for utility casings prepared by Madison County Transit to allow the Village of Maryville to cross the bike trail. The license will allow the Village to place the water main, along with the utility casings. He said what he would like to do this evening, if the Board is willing, is to have a motion authorizing the Mayor to execute these agreements, subject to final negotiation. He said there are a few items that he and the engineer want to clarify with Madison County Transit, such as the work being completed in four hours.
7:19:10 PM Gulledge Commented that he concurs with Wigginton in what he is wanting to do. He asked for a motion to approve the Mayor signing on behalf of the Village provided the engineer and attorney sign off on the changes or negotiations. The motion was made by Bell, seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:00 PM Wigginton Told the Board he will be out of town beginning tomorrow until July 19th. Another attorney from his firm, Fred Keck, will be handling Maryville in his absence.
7:20:29 PM Gulledge Asked if there were reasons for Closed Session. There were none. He called for Old Business. There was no old business. He went to New Business.
7:20:57 PM Limberg Made a motion to authorize the Mayor to sign a mutual aid agreement with ILEAS. Schmidt made the second.
7:21:47 PM Bell Asked what this was. He was absent at the last caucus when this was discussed.
7:21:59 PM Gulledge Explained that it is a mutual aid agreement, similar to the ones that Fire Department has with the surrounding communities. This is a mutual aid agreement in case of a natural catastrophe, etc. Chief Schardan or someone in the Police Department would call Peoria, and based on the needs of the Village, they will dispatch the proper help. This is similar to the Madison County Firemen's Association. The Village would reciprocate, and also if the manpower is not available to send, no one would be sent.
7:22:45 PM Bell Asked if there is any cost to the Village.
7:22:58 PM Gulledge Answered that if the Village is not reciprocated from Home Land Security, the Village would pay for the manpower if anyone from Maryville went to assist another community.
7:23:08 PM Gulledge Asked for any other questions or comments. There being none, he asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes, Motion carried.
7:23:29 PM Schmidt Commented that both items concerning his department on the agenda this evening, he wants to table the items for the time being.
7:23:47 PM Bell Made a motion to purchase the 2003 aerial photos, eighteen tiles, from Madison County in the amount of $551.00, in conjunction with the GIS system. His motion was seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:51 PM Gulledge In the absence of Trustee Callahan, discussed the health insurance increase. For employee only, current cost is $20.00 and their share of the increase of $24.00, would be $12.00, making the new cost $32.00. An employee plus one the current cost is $123.00, their share of the increase is $23.00, which is half of $46.00. Their new cost would be $146.00. An employee plus family the current cost is $187.00. The monthly increase is $59.00. Half of this is $29.50, making their new cost $216.50. He said the Village share of the insurance is: current cost $348.00, for employee only. The increase is $12.00, making the new cost $360.00. On the employee plus one, the Village currently pays $584.00. The increase is $23.00 making the new cost $607.00. For the employee plus family, the current cost to the Village is $726.00. The increase is $29.50, making the new cost $755.50 per month. He asked for a motion to institute this as the new health insurance monthly premium cost per employee. Garcia made the motion and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:19 PM Kostyshock Made a motion to accept the bid from Missouri Petroleum for the Lyn Hi microsurfacing in the amount $35,183.00. This is $2.33 per square yard. Schmidt seconded his motion, Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:28 PM Kostyshock Made a motion to accept the quote from CRC in the amount of $2300.00 for software conversion for the Radio Read Meter software. Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:19 PM Kostyshock Commented that the Maryville Historical Museum and Library Committee had a meeting last night, and they have given the Board a recommendation in reference to the Library. He gave each trustee a copy and asked that they take it home and read it. It will be discussed at the next Caucus.
7:30:12 PM Garcia Made a motion for a conditional hiring of Steve Howe as a Probationary Fireman, providing he successfully passes the physical. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes, Motion carried.
7:31:20 PM Garcia Made a motion to hire Jason Eberhard as a full time telecommunicator at $14.00 per hour, with a start date of July 14, 2004, provided passes the physical. Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia- yes. Motion carried. She said Eberhard is in the audience.
7:32:24 PM Gulledge Introduced Jason Eberhard, and welcomed him to Maryville.
7:32:36 PM Garcia Commented that she is thankful for check for the Food Pantry. Also she asked Attorney Wigginton if they should table the personnel policy, due to some items concerning police that should be added.
7:33:03 PM Wigginton Explained that he has talked with Chief Schardan, and these matters can be addressed and add them in as an addendum. He recommends that the policy be adopted as it is tonight.
7:33:26 PM Garcia Made a motion to pass the updated version of the Personnel Policy. Limberg made the second.
7:33:43 PM Bell Asked if they were passing the copy with the mark ups, or strike outs.
7:33:47 PM Wigginton Replied he has a clean version.
7:33:59 PM Gulledge Explained that Wigginton didn't make them a copy of the clean version because he had given them a week to make changes, and was waiting to see if there were any changes to be made.
7:34:12 PM Bell Asked Wigginton if he removed the table on health insurance.
7:34:26 PM Wigginton Said he removed it and changed the language to say the Village of Maryville will determine from time to time the employer and employee share of health insurance coverage costs.
7:34:35 PM Gulledge Asked for any other questions or comments. There were none. He called for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:56 PM Gulledge Commented on the personnel policy and all the work involved. There were a lot of changes. It has been several years since the policy has been updated. He commented that from this point on, any changes to be made in the policy will be implemented as soon as they have been discussed at a caucus and approved at a Board meeting. The policies will be put in ring binders to make this process easier.
7:36:02 PM Bell Asked Wigginton if he would be maintaining the policy.
7:36:07 PM Wigginton Replied what he will do is make the change requested and e-mail it to Jolene.
7:36:23 PM Gulledge Commented that everyone who worked on the policy has done a good job. He went to Staff Reports.
7:36:32 PM Schardan Talked about an accident that occurred Sunday on Route 162. He said early Sunday morning, Sgt. Lange's vehicle was struck by another vehicle in the passenger side. Fortunately, there were no serious injuries. Sgt. Lange missed work on Sunday, and will miss today and tomorrow. He expects to be back at work Friday for the Homecoming.
7:37:05 PM Gulledge Said he wanted everyone to know it was not Sgt. Lange's fault. He is doing okay, but he is sore, and some tests will be run.
7:37:14 PM Bell Asked about the damage to the vehicle.
7:37:15 PM Schardan Replied it is his personal opinion that the vehicle should be totaled. It is the 99 Ford. One of the adjusters also commented it should be totaled.
7:37:48 PM Bell Asked if this was the car that was going to be used as the Humane Officer's vehicle. He was told it was.
7:37:49 PM Gulledge Commented that this is the vehicle that had a rebuilt motor put in it. It had less than 30,000 miles on it. It is an older car but it did have a good motor in it. He continued with Staff Reports.
7:38:31 PM Flaugher Reminded everyone that the Homecoming is this weekend.
7:39:05 PM Long Reported that Jim Ferris, the auditor, brought by copies of the 2003-2004 Financial Statement today. As Mayor Gulledge was passing them out to the trustees, she asked that they look over the statement as it will be discussed at the next caucus. Also, she announced a Public Hearing on the Appropriation Ordinance is scheduled for July 21 at 6:45 p.m.
7:39:19 PM Gulledge Asked Clerk Long to contact Ferris and ask him to come to the caucus meeting in case there are questions or comments. He went to Business From the Floor. There was nothing. He went to Trustee Comments, and Calendar Updates.
7:39:52 PM Schmidt Encouraged everyone to come to the Homecoming this weekend.
7:40:00 PM Bell Said besides the Homecoming on July 9 and 10, there is a Concert in the Park at 7:00 p.m. on Sunday, July 18. The name of the band is Tools Of The Trade.
7:40:41 PM Gulledge Asked if there were any other calendar updates to be put on the calendar.
7:40:45 PM Bell Told Trustee Garcia that he does have the Maryville Outreach Festival on the calendar for September 25.
7:41:08 PM Gulledge Commented that the Humane Officer has accepted another job with another company. She will still be available to work some hours, but with restrictions. He told the trustees they may have to talk about if they want to go along with the time frame she has, or look to replace her. He said this will be discussed at the caucus Wednesday. He commented that there is a lot of work going on around town. Two houses have been demolished in the last two days, and hopefully by next Monday, the other two will be gone. There is a lot of work going on the highway, and he apologies to the people going through town for the inconvenience. He also gave a reminder of the Homecoming. The parade is 6:00 p.m. on Saturday, and 7:00 p.m. on Friday. He commented that they can always use help in the stands if anyone wants to volunteer.
7:43:11 PM Gulledge With no other business to come before the Board, called for a motion to adjourn, Motion by Bell, second by Schmidt to adjourn the meeting. Voting o the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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