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Village of Maryville, Illinois

Description Board Minutes
Date9/1/2004 Location Council Chamber
Time Speaker Note
6:59:58 PM Gulledge Called the Board meeting of September 1, 2004 to order, and asked those in attendance to join in the Pledge of Allegiance. He then asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Water & Sewer Superintendent Presson, Street Superintendent Mann, Comptroller Brussatti, Police Chief Schardan, Fire Chief/Building & Zoning Administrator Flaugher, four (4) citizens, and three (3) reporters.
7:00:45 PM Gulledge Called for approval of the minutes of the August 18, 2004 meeting. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to have the minutes placed on file. Kostyshock made the motion, and Limberg made the second to his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:24 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or corrections to the bills. There were none. He called for a motion to pay the bills. The motion to pay the bills was made by Schmidt, and Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:01 PM Gulledge Went to the next agenda item, Communications.
7:02:08 PM Long Read two letters. The first letter was from Congressman John Shimkus, telling about his Traveling Help Desk program, and announcing that a member of his staff would be at Village Hall on September 2nd from 2:30 p.m. to 4:00 p.m. to listen to concerns and help citizens with problems. The second letter was from the Illinois Department of Transportation asking that the Village join in supporting Illinois Law enforcement efforts against impaired driving on Illinois roadways between August 27 and September 12.
7:06:04 PM Gulledge Called for a motion to have the communications placed on file. Garcia made the motion and Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia- yes. Motion carried. He went to Legal Matters.
7:06:49 PM Wigginton Read Ordinance 2004-38, An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement for property located at 5606 Old Keebler Road, belonging to John M. Phillips and Michelle Voegele.
7:08:32 PM Gulledge Called for a motion to approve Ordinance 2004-38. Kostyshock made the motion to approve Ordinance 2004-38 and Schmidt seconded his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:03 PM Wigginton Read Ordinance 2004-39, An Ordinance of the President and Board of Trustees of the Village of Maryville Authorizing the Village to Enter Into and the Mayor to Execute a Settlement Agreement Between Hart Contracting, Inc. and the Village of Maryville.
7:09:58 PM Gulledge Called for a motion to approve Ordinance 2004-39. Kostyshock made the motion to approve Ordinance 2004-39 and Schmidt made the second to the motion.
7:10:14 PM Garcia Asked Mayor if he was saying that when they settle, they are going to do all that is on the punch list, and within ninety days, and if it is not then the Board can sue them. She asked if the money would cover all that had to be done.
7:10:34 PM Wigginton Answered yes, according to the Village's architect and inspectors.
7:10:36 PM Gulledge Commented that if the agreement is read real close, there is more to it than just that amount of money. He asked if there were any other questions or comments. There were none. He asked for a roll call on the motion.
7:10:45 PM Long Limberg - yes; Schmidt - yes; Bell - yes; Callahan - no; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:20 PM Wigginton Read Resolution 2004-11, A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code. He said this is a standard Illinois Department of Transportation Resolution. The resolution appropriates the sum of $22,000.00 for the Jacquelyn Court overlay, and comes from Motor Fuel Tax.
7:12:38 PM Gulledge Called for a motion to approve Resolution 2004-11. Bell made the motion, and Kostyshock made the second.
7:13:00 PM Bell Asked about difference in the numbers. The resolution states the amount is $22,000.00 and the Estimate of Maintenance Costs lists $21,000.00.
7:13:25 PM Gulledge Answered that the estimate is $21,000.00, however, he reminded the Board that they cannot spend any more than is appropriated. Since the estimate is pretty close, they decided to add additional so another add-on to the Motor Fuel Tax wouldn't have to be done in case the project did go over $21,000. He asked for the roll call. Voting on the motion: Limberg - yes; Schmidt - no; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:00 PM Gulledge Asked if there were any reasons for Closed Session. There were none. He called for Old Business; there was none. He went to New Business.
7:14:26 PM Schmidt Discussed the Planning Commission's recommendation to the Village Board on Martin Mestemacher's request for a minor subdivision on a 2.2 acre plot of land off Williams Street. There will be four lots. He is also requesting a variance for a private road to have ingress and egress to the lots. The Planning Commission gave their approval of the minor subdivision and the variance for a private road, and it is their recommendation that the Board approve this also. He made a motion to approve the Mestemacher minor subdivision with a variance for a private road.
7:16:28 PM Gulledge Asked for a second to the motion. The second was made by Limberg.
7:16:41 PM Bell Asked how wide the private road would be. He was told twenty feet.
7:16:49 PM Gulledge Asked if there were any other questions or comments. There were no more. He asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan- yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:14 PM Bell Made a motion to renew the maintenance contract with BusComm, Inc. for the audio recording equipment in the amount of $3521.00 and it is for the period of October 16, 2004 to October 14, 2005.
7:17:56 PM Gulledge Called for a second to the motion. Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:27 PM Bell Made a motion to renew the maintenance agreement with Computron for the labor and covered parts for all the Village computers from August 1, 2004 to July 31, 2005 in the amount of $3000.00.
7:19:01 PM Gulledge Called for a second to the motion. The second was made by Kostyshock . Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:39 PM Bell Made a motion to purchase a router for the Public Works Department to network their two PCs, from Computron in the amount of $210.98 including installation.
7:20:05 PM Gulledge Called for a second to the motion. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:32 PM Bell Made a motion to authorize up to $500.00 for landscaping the Cedar Valley Bike Trail Connector.
7:21:17 PM Gulledge Called for a second to the motion. The second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:50 PM Bell Said he has received a lot of positive comments on the bike trail connector.
7:22:03 PM Kostyshock Made a motion to accept Change Order #1 from Ehret Plumbing for $3000 for the removal of an existing water main.
7:22:47 PM Gulledge Called for a second to the motion. Bell seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:13 PM Kostyshock Made a motion to approve Change Order #2 also from Ehret Plumbing for the159 Water Main Relocation in the amount of $57,374.56. He said they have discovered they have to move some additional waterlines back from the 159 road project. He commented that the original contract was for $430,225.41 and with the two change orders the price is now $490,599.97.
7:24:08 PM Gulledge Called for a second to the motion to approve Change Order #2. Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:51 PM Kostyshock Said he and Mann met with the people who will be doing the micro surfacing in Lin Hy. They are going to start Tuesday, September 7th at 9:00 a.m. They will be putting on two coats, and it will take four days. They will do one side one day, and do the other side the next day, and come back with a second coat. They told him it would end up to be a half inch of new surface. He said they told him that in the future, if Troy, Glen Carbon, Collinsville and Maryville go together, it would be done a lot cheaper.
7:25:50 PM Gulledge Went to Staff Reports.
7:26:02 PM Garcia Asked Flaugher about his report. She wanted to know what it means when he says something is red flagged.
7:26:14 PM Kevin Replied it is the same as a stop work order. They can't do any more work until the situation is resolved.
7:26:18 PM Garcia Asked when he issues a citation if that means they pay money.
7:26:58 PM Wigginton Explained that a citation is a ticket, a non-traffic ticket. The person has the right to go before a Judge and plead guilty or not guilty. They have a right to a trial, and if they are found guilty, they can be assessed a fine.
7:27:08 PM Callahan Asked Flaugher about people using off premise signs. He said he thinks it is a recurring thing with someone renting space at Maryville Pharmacy. He also said there are some portable signs back out again.
7:27:31 PM Flaugher Answered that he is aware of this. The only one he gave temporary permission to on the portable sign is Pampered Pooch. Her sign was completely dismantled by IDOT with the widening. She has nothing there. In front of her building, it is completely torn up. She asked for permission to at least have a temporary sign until the grading is done. The other portable sign he is not aware of, but he is aware of one on Vadalabene that is an off premise advertising sign, and it is attached to a State IDOT sign.
7:28:05 PM Callahan Commented that the one he was told about was the one for peaches, and also someone selling sunglasses.
7:28:17 PM Flaugher Said he knows what he is talking about. He doesn't handle this, it is handled through the Police Department for Peddler's license. He said he was aware of the temporary peddlers license for a couple of days, but was not aware of the signs.
7:28:41 PM Callahan He asked Flaugher if there was any more resolution on the Third Street problem.
7:28:55 PM Flaugher He said the word he got from the engineer this week is they have everything resolved and the stop work order has been lifted. They are out there working, he thinks they should have it done by the end of the week. Everything has been resolved with the engineer and the plans are submitted and approved.
7:29:01 PM Callahan Said the only question he has is last Wednesday night, he talked to Juneau, and he said that none of the Village people had been notified and the engineers hadn't looked at it, etc. Thursday morning the contractors poured sidewalks, parking lot, ditches, etc. and the Village is basically going in and saying the Village will adjust the road to their parking lot, their sidewalks and their drain.
7:29:34 PM Flaugher Replied that he got a call from Juneau, and they went out there. All they poured Thursday was on site, the parking lot, that type of thing. They were not doing any work on Third Street.
7:29:43 PM Callahan Said he realizes this, but what they did was they poured their parking lot, their sidewalk, and their ditch after they had changed all the elevations. Now the Village is adjusting the street to match the elevations they chose. He said the Village hadn't done any engineering work.
7:30:13 PM Gulledge Commented that the Village is not adjusting anything. The Village's plans were already almost completely finished. He said if they don't match up, they were told that they will tear out the curbs and they will match our street elevations.
7:31:20 PM Gulledge Continued with the Staff Reports.
7:31:37 PM Schardan Reported that both new Police Vehicles are in operation, and the Detective car has the graphics off it, radios are in, and a tire replaced. It needs some interior lights.
7:32:01 PM Schmidt Said one of the officers he was riding with the other night, he thinks it was Unit 150, mentioned that the lights on the dash get brighter or dimmer as the car engine idles. He asked Schardan if he knew about it. Schardan said he did not.
7:32:35 PM Gulledge Asked Schardan about the letter from IDOT. He asked if the officers were going to participate in the enforcement of the impaired driving laws.
7:32:54 PM Schardan Replied they will not be setting up roadblocks or anything. He doesn't have the manpower. He told the officers to support the campaign as best as they can.
7:33:25 PM Gulledge Went to Business From The Floor.
7:33:44 PM Hill Rick Hill from New Athens, was present to address the Board. He said his parents live in Maryville. On August 15, his mother suffered cardiac arrest. The first person on the scene was Dean Lussenheide, his parent's neighbor, and a member of the Fire Department. He wanted to thank everyone for the wonderful job they did. He said Dean was outstanding. He himself has been in this situation before, he is involved in firefighting, providing EMS for twenty years. The second person to arrive was a police officer. He thanked the Police Department and asked Chief Schardan to let the officers know how much he appreciates all they did. He also thanked Fire Chief Flaugher for the services his department provides. They all did an outstanding job.
7:35:16 PM Gulledge Thanked Hill for his kind words, and for coming. He asked about the welfare of his mother.
7:35:22 PM Hill Said that she passed away, but he wanted to have Dean Lussenheide recognized for his splendid work and for being a good neighbor.
7:35:46 PM Gulledge Went to Calendar Updates.
7:36:03 PM Bell Said the concert is September 19th. Also the large item trash pickup is in October.
7:36:17 PM Gulledge Commented that Village Hall will be closed on Monday, September 6, in observance of the Labor Day Holiday. He said the Crawdaddy's concert is Sunday, September 19, at 2:00 p.m..
7:36:38 PM Garcia Commented that at 10:00 a.m. on September 25th, is the Outreach Fest. More food booths and craft booths are needed. The money goes to the Food Pantry.
7:36:57 PM Gulledge Said he wanted to make a Park Committee appointment. He would like to appoint Robyn Schmitt, who lives at 2754 Deerfield Drive in the Stonebridge area. He said her father, Earl Vallino, was one of the original members of the Park Committee. He asked for a motion to appoint Robyn Schmitt to the Park Committee. Kostyshock made the motion, and Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:52 PM Gulledge Announced that the School Street Station is having a ribbon cutting. It is located at 2118 South Center. This is a new business in town. It is a coffee house and bistro. The ribbon cutting is Thursday, September 9th at 9:00 a.m. He said if there was no other business to come before the Board, he would entertain a motion to adjourn.
7:38:23 PM Schmidt Made the motion to adjourn, and the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:39:01 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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