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Village of Maryville, Illinois

Description Board Minutes
Date10/20/2004 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, October 20, 2004 to order, and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also present were Clerk Long, Attorney Wigginton, Water & Sewer Supervisor Presson, Street Supervisor Mann, Comptroller Brussatti, Police Chief Schardan, Officer Kanzler, Building & Zoning/Fire Chief Flaugher, and one reporter.
7:00:55 PM Gulledge Called for approval of the minutes of the Special meeting of October 13, 2004 and the regular Board meeting of October 6, 2004. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. He called for a motion to have the minutes placed on file. The motion was made by Garcia and the second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:42 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions on the bills as submitted. There were none. He called for a motion to pay the bills. Kostyshock made the motion, and Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:16 PM Gulledge At this time asked Chief Schardan and Police Officer Tom Kanzler to come forward. He wanted to recognize Officer Kanzler who on September 22nd was recognized by the State of Illinois TRIAD. Kanzler was one of the top seven or eight police officers in the State of Illinois that works with the elderly. He asked Trustee Limberg, Chairman of the Police Committee, to join Chief and Kanzler.
7:03:10 PM Gulledge Read the inscription on the plaque, and presented it to Kanzler. A brief photo session followed.
7:04:05 PM Gulledge Called for Communications.
7:04:09 PM Long Read a letter of resignation from Tom Motzel, resigning his position as Assistant Chief of the Maryville Fire Department. Also, he informed the Board of his early retirement from the Fire Department. Motzel will be moving to Missouri.
7:05:26 PM Gulledge Asked for a motion to place the communication on file. Schmidt made the motion and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:50 PM Gulledge Went to Legal Matters. There was nothing. He asked if there were reasons for Closed Session. There were none. He went to Old Business.
7:06:14 PM Schmidt Commented that each Board Member has been supplied a draft of the Village Gazette. He asked that they look it over and if there are any subtractions, additions, or deletions, they should be given to him, Mayor, or Jolene by 12 Noon tomorrow so they can be in this edition.
7:06:40 PM Bell Commented that Diana Hedrick has the Pooch Party news.
7:06:49 PM Gulledge Said Flaugher has given him the information on the firemen.
7:07:03 PM Bell Commented on the Pooch Party. There were19 dogs, and it was a huge success.
7:07:24 PM Gulledge Went to New Business.
7:07:34 PM Limberg Made a motion to purchase three (3) Keyless Entry Locks for the firehouse in the amount of $1742.00 from Village Locksmith.
7:08:23 PM Gulledge Called for a second to Limberg's motion. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:04 PM Bell Made a motion to purchase a new monitor for the Utility Billing Computer from Computron in the amount of $299.99, installed.
7:09:46 PM Gulledge Called for a second to Bell's motion. The second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:17 PM Bell Made a motion to accept the estimate from American Legal for supplement #2 of the ordinance codification not to exceed $1700.00. Limberg made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:08 PM Callahan Made a motion to allow the Library & Museum Committee the use of some of the building recently purchased by the Village, located at #8 Schiber Court, for the use of the Demonstration Library. Bell seconded the motion.
7:13:01 PM Limberg Asked Callahan how long the Demonstration Library will last.
7:13:13 PM Callahan Replied that he doesn't know for sure. He said what they are doing is getting "all their ducks lined up". They are going to apply for the grant. He commented that Kostyshock told him they are getting a large amount of books, about 600 this week. He said he doesn't know for sure when they are going to apply for the grant. He said Mayor may know, but that's when they will start the Demonstration Library.
7:13:38 PM Gulledge Commented that he was told that they were going to apply in early Summer, because it will take a few months, and then they are going to line it up so that it will coincide with the next election that a referendum can be put on. They are looking into the dates. They told him they are pretty sure it is going to be Summer 2005 when they actually apply.
7:14:15 PM Callahan Commented that he is under the impression that with donated supplies and materials, they are not sure they will be asking for funds periodically for things, but they are going to try to get the books over to the building. They are in the process of getting them cataloged so they can put them in order, etc. He said if for some reason the Demonstration grant doesn't go through, it will be up to the Village to decide where all the books will go. If it doesn't pass when it goes on the referendum, they will pay off any debt, the library materials will be put back into the library system, which is Lewis & Clark.
7:15:39 PM Bell Asked if this will affect the Village's chance with the Demonstration grant.
7:15:43 PM Callahan Said the way that Charm was talking, it doesn't have anything to do with the situation. As long as the Village is not in a library district, they can apply.
7:15:45 PM Gulledge Asked for any other questions or comments. There being no more, he asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:03 PM Callahan Made a motion to establish a 501c3 not for profit organization, called the Friends of Maryville Library and Museum. He is recommending the Board approve this, with the approval of Attorney Wigginton who will have the final say as to how it is worded, etc. Roger Shoup one of the volunteers on the committee is going through the process of doing the filings. There are three fees that he knows of at the State level - $50, $15, and $15.
7:17:24 PM Gulledge Asked for a second to Callahan's motion. The second was made Kostyshock.
7:18:04 PM Schmidt Asked Attorney Wigginton how attaching "and Museum" affects this.
7:18:24 PM Wigginton Answered that he doesn't know. The Mayor has asked him to attend the November meeting so that he can gather more information from the members who are proposing this. The taxing district has the option of developing a 501c3 organization. He said he doesn't have enough information at this time to give an answer.
7:19:40 PM Callahan Asked Clerk Long that if Shoup calls refer him to Attorney Wigginton, because he has some of the applications ready to go.
7:20:09 PM Gulledge Asked for a roll call on the motion and second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:29 PM Callahan Made a motion to purchase two (2) rubber stamps, one for the purpose of stamping library books and one for stamping items that come in to the museum. Schmidt made the second to his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:33 PM Callahan Made a motion to allow the Museum Committee join the Illinois Heritage Association at a cost of $50 per year. Limberg seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:50 PM Callahan Commented that there were two other requests from the Museum Committee. They requested a chair with arms, and a five drawer file with a lock. Prior to this meeting, Mayor told him that the Village has each of these available, and in good shape.
7:23:16 PM Kostyshock Commented that normally when he brings up a change order, it costs the Village money. In this case, it is saving the Village $30,432. 45, thanks to Presson and the engineers. He said this involves the relocation of the water lines in the vicinity of the west side of 159 and the Osborn / Post Office area. He commented that initially they thought they might have to move the water line because of the sewers, but the sewer is already in place. The water line will be about ten feet, and Presson thinks he can handle a break or anything, at that depth.
7:24:21 PM Garcia Made a motion to accept the resignation of Tom Motzel from the Fire Department. Schmidt made the second to her motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:01 PM Gulledge Went to Staff Reports.
7:25:14 PM Bell Asked Chief Schardan if he has talked with Brewster Alexander about the surveillance camera system.
7:25:32 PM Schardan Answered they were at the Park. He doesn't know if they got the final site straightened out. They were moving it from one end of the building to the other. It is not on the monitor yet. He doesn't think all the work is completed yet.
7:25:58 PM Callahan Said he noticed the speed sensor from Collinsville on West Main. He asked if it was on loan and asked if it is, he would like it put up at the east end of West Main, close to the Nepute and Gary intersection. He said when people come off 159, by the time they get to Nepute, they are doing about 50 mph.
7:26:29 PM Schardan Answered he will ask Collinsville. He said they take care of it, setting it up, etc.
7:27:24 PM Callahan Asked about the complaints from Keebler Oaks now that West Main is open, if they have subsided. Chief said he hasn't received any complaints, and Mayor said he hasn't either.
7:28:19 PM Schmidt Asked Chief if he got any feedback from the officers who attended the meth lab training. Schardan said he hasn't talked to them yet.
7:28:40 PM Gulledge Asked Presson if he had anything to report. He didn't. Mayor asked the trustees if they had questions for Presson.
7:28:54 PM Callahan Asked what the big hole at East Division and 159 is for.
7:29:05 PM Presson Answered it is the pit for the water main across the road.
7:29:37 PM Schmidt Asked about the hydrants on Bonnie and Duke.
7:29:50 PM Presson Answered that the one on Bonnie is down, the one on Duke is operational, but it is scheduled to be replaced next week. He commented that the T-shirts are from the Madison County Stream Sweep coming up this Friday, and the Village is participating.
7:30:11 PM Callahan Asked if anything has ever come of the fire hydrants covered up with shrubs and things.
7:30:37 PM Presson Answered no, he will be talking with the Fire Chief about this sometime this week.
7:30:55 PM Bell Commented that the new billing software is installed. He asked Presson if the reader is working, and if they have used the radio reads yet.
7:31:16 PM Presson Answered that the company is scheduled to be here at the beginning of November. After that there will be a four day transitional period where their software comes in, enters all the radio read numbers, then the line will be operational.
7:31:32 PM Gulledge Asked Mann if he had anything from the Street Department. He had nothing. Comptroller Brussatti had nothing.
7:32:00 PM Long Announced that she has received the petitions for the April election, and they can be picked up beginning October 27th. Petitions must be filed between January 17th and 25th, 2005.
7:33:24 PM Gulledge Went to Business From The Floor.
7:34:09 PM Cox Of the Times Tribune asked about the Demonstration Library. She commented that the Village of Maryville is funded through tax dollars. She asked if it is a conflict of interest for the Board to be buying things for 501c3.
7:35:02 PM Gulledge Answered that they do not know, that is why the attorney is looking into this and doing the research. The only thing the Village is talking about buying at this time is two rubber stamps. The other things are things the Village already has, and they will be on loan to them.
7:36:37 PM Gulledge Went to Trustee Comments, Calendar Updates.
7:37:10 PM Schmidt Said the large item trash pickup is next week, October 25, 26 and 29 on the regular trash pickup day.
7:37:27 PM Bell Said the Halloween Party is on the 31st at the Maryville Elementary School. Library & Museum Committee meeting is November 9th at 6:30 p.m. at the Old Firehouse.
7:38:07 PM Gulledge Commented that it has been a while since there has been much involvement with the seniors. He complimented Chief Schardan and Officer Kanzler for his involvement with the seniors. He said Tom Motzel has been a very good asset to the Fire Department. He appreciates his contributions, and wishes him the best. He will a send thank you card to him. He said if there was no more business to come before the Board, he would entertain a motion to adjourn. Bell made the motion to adjourn and the second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:39:54 PM   The meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

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