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Village of Maryville, Illinois

Description Caucus Minutes
Date10/27/2004 Location Council Chamber
Time Speaker Note
6:30:18 PM Gulledge Called the Caucus meeting of Wednesday, October 27th to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Police Chief Schardan, and one reporter. Attorney Wigginton arrived a few minutes later.
6:31:27 PM Gulledge Called for approval of the minutes of the October 13th Caucus meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There being none, he called for a motion to have the minutes placed on file. Bell made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:06 PM Gulledge Went to the first item on the agenda, Park Committee Recommendations.  He asked Bell to discuss this.
6:32:11 PM Bell Said in order to score more points for the IDNR grant application, the Park Committee recommends purchasing ten (10) bird nesting houses at a total cost of $300.00; one Wildlife Interpretive signage at a cost of $400.00, and one fishing dock at a cost of $4000.00.
6:33:19 PM Gulledge Explained that the Park Board turned in the Metro East Park & Rec grant for a restroom, and in order to get back part of the funding for it, they also put in for an IDNR funding. He said basically they are trying to get this done with little or no cost to the Village. He went on to say the he and Juneau met with Steven Gonzales, who is in charge of this area for IDNR. He came out and looked at the site and the plan, and thought it is a good plan. However, he told them how competitive the money is. He said it is a point system. He gave them a few ideas that he thought might be to the Village's benefit to add to the grant package. The fishing dock is a 12 x 12 dock. This is a 50/50 matching grant. The most it would cost the Village would be $2350.00. He went on to say that the Village can use volunteer labor for their portion. There is valuable points that can be picked up if the Village is involved. He said even if the grant is awarded, the Village still has the say so to go ahead or not go ahead.
6:34:52 PM Kostyshock Asked what kind of bird nesting houses these are.
6:35:13 PM Gulledge Answered they are just regular bird houses, spread throughout the trees in the park. He commented that the Wildlife Interpretive sign, is something the grant people like. It can state what kind of fish is in the lake, what kind of birds are in the park, etc.
6:35:37 PM Limberg Asked if the fishing dock is premanufactured.
6:35:47 PM Gulledge Replied no, the Village will build it. He said the guy was kind enough to give them a set of plans at no charge. The 12 x 12 dock has a railing so that children can't fall off.
6:36:12 PM Callahan Asked where it will be put.
6:36:23 PM Gulledge Explained it will probably be put near the small pavilion in the park, where the lake goes around it by the dam. He showed the spot on the map that Bell displayed on the wall.
6:37:10 PM Bell Commented that this will be included in the grant. This will be on the agenda next week.
6:38:04 PM Bell Discussed funding the Master Gardeners $1000.00 to purchase plants for Drost Park. This was previously discussed at a Caucus by Schmidt in Bell's absence. It wasn't put on the Board agenda for approval. He said the other part of the recommendation was to repair the washed out part of the crossover to the walking path using a method of cold patch covered with an aggregate screening. Also, the "foot traffic only" sign has been replaced. He said another part of a recommendation some time back was when the Village buys the material to do the walking path, is to put in a connector from the path over to the gazebo.
6:39:23 PM Gulledge Explained that some of the recommendations were discussed previously, but he forgot to put them on the Board agenda for approval. He asked for questions or comments on the recommendations.
6:39:52 PM Callahan Said while Bell has the map up, the property on the north side of the Myron Provence sign is up for sale. He said he has no idea what it is, or how much it costs.  He asked if the Village is obligated to build a building for the Food Pantry with the grant money awarded, or can they purchase a building.
6:40:32 PM Gulledge Explained that the grant money cannot be used to buy a building. The grant is specifically to build a building. He said he asked this question when he met with Dorothy Hummel and Howard Lewis. They said it couldn't be used for anything other than construction.
6:42:11 PM Bell Discussed the next agenda item, the Pay Request #1 & Final of H. S. Contractors for the Cedar Valley Bike Trail Entrance Project, in the amount of $10,920.00.  He explained that the original bid was for $10,120.00. There was a change order #1 in the amount $800.00 for the straw erosion blanket , additional rock, and the signs. He asked if Juneau did a walk through on this project.
6:43:42 PM Gulledge Answered yes, he went out there with John Dutton of Juneau's office. He said this will be on the agenda for payment at next week's meeting. He went to the next agenda item.
6:44:05 PM Kostyshock Discussed the Pay Request # 1 & Final from Haier Plumbing for the16" interceptor sewer repair in the amount of $11,803.00.  He explained that this happened approximately two years ago. The Village won the lawsuit, but they also lost because the amount awarded to the Village did not cover the whole amount of the repair.
6:44:41 PM Gulledge Asked if there were any questions on this. There were none. He said it will be on the agenda next week for approval.
6:45:00 PM Kostyshock Discussed Pay Request #1 and Final on the micro surfacing in Lin Hy Terrace from Missouri Petroleum Products in the amount of $35,183.00. He said it turned out good. He has heard no complaints from the residents.
6:45:35 PM Gulledge Asked if anyone has questions or comments on this. There were none. He said this will also be on next week's agenda for approval. He asked Attorney Wigginton to discuss the next agenda item, an Ordinance Establishing a Fire & Police Board.
6:45:39 PM Wigginton Commented that each trustee was given a copy of the ordinance in their packet. He said this is something the Village is required to do as a result of the population exceeding 5000. He said the Board will consist of three members. There are certain legal qualifications, including they must reside in the Village of Maryville, no more than two members of the Board may belong to the same political party, no convicted felons, etc. The initial appointment is made by the Mayor, and they are staggered appointments, with one individual serving until the end of this fiscal year. Another individual serving until the end of the next fiscal year, etc. The Board of Police Commissioners are responsible for the setting forth of the requirements for hiring, promotions, and disciplinary action involving the Police Department and in this case, the Fire Department. Excluded from the Board of Fire & Police Commission jurisdiction is the Office of the Chief of Police, and the Office of the Chief of the Fire Department. He commented that this is something the Village must do, it is not optional. He said along with this, there will be two other ordinances. One establishing a police pension fund, that is required because the population is in excess of 5000 people. The other ordinance establishes a fire fighters pension fund. He said the Village has been soliciting persons who might be interested in interviewing for these positions. Letters have been sent out to those who have responded. This is something the Board will do in November.
6:48:22 PM Gulledge Asked if anyone has questions for the attorney.
6:48:38 PM Bell Said the ordinance says police officers and firefighters. He asked if it includes paramedics as well.
6:49:06 PM Gulledge Answered this is for full time people only. There are three full time firefighters, and the police department. The only exception is the Chief of Police. The Fire Chief is not full time.
6:49:18 PM Schmidt Asked Wigginton if the secretary of the board will be one of three members, and for the time being, will he be their attorney.
6:49:37 PM Wigginton Replied yes the secretary will be one of the members. He will not be their attorney. Once they are established by the ordinance, and members selected, they will be required to have their own attorney. As an example, he said if the Chief believes disciplinary action in excess of five days is needed, he would be there on behalf of the Village and Chief, the Board of Fire & Police Commission would have their own attorney .
6:50:13 PM Gulledge Responded that the officer if he challenges, etc. would have his own attorney.
6:50:27 PM Garcia Asked who pays for this.
6:50:41 PM Wigginton Answered that the Village doesn't pay for the individual officer or EMT's attorney, but the Village is responsible for appropriating funds for the Board of Fire & Police Commission.
6:50:46 PM Schmidt Asked if this attorney is someone the Board, after it is established, hires, or is it someone the Village chooses.
6:50:51 PM Wigginton Replied that the Village only makes recommendations, but the Board of Fire & Police Commission makes the actual selection.
6:51:08 PM Callahan Asked if they recommend a person for either the Fire Department or the Police Department, the Village Board doesn't vote on them.
6:51:38 PM Wigginton Said this is correct. They will set forth the criteria for the written examination, the oral examination, the interviews, and then they will create a hiring list. They will take recommendations from the Chief for promotions and disciplinary action as well. He said he is sure that Chief Schardan has dealt with a Board of Fire and Police Commission before.
6:52:05 PM Callahan Commented that the EMT's would be under the Police & Fire Board.
6:52:09 PM Gulledge Reminded him only the full time EMT's, there are three.
6:52:22 PM Callahan Asked if the Village has to have a separate Police Board and pension, and a separate Firemen's pension. And, they also have attorneys, etc.
6:52:33 PM Wigginton Explained that the Pension Board will have a Board of Trustees, and that is the Police Pension Fund. Then there is a separate code for the Firefighters Pension Fund, and has a separate Board. This one is made up of citizens, individuals from the active Police Force, and a representative from the retired police officers, if there are any. The Firefighters Pension Board is made up of members holding office, the Mayor, Village Attorney, Village Clerk, Village Treasurer, and then the Mayor has two appointments, then a couple from the Fire Department, then one from the retired fire department.
6:53:23 PM Gulledge Said Wigginton is right. The Police Pension Board of Trustees are made up of five members, two appointed by the Mayor, two elected from the police force by the active members, and one elected by the beneficiaries of the fund. The firefighter's is totally different.  It is made up of the Mayor, Village Clerk, the Village Attorney, Village Treasurer, Chief of the Fire Department, three persons elected from active fire fighters. He said it has been a lot of work getting this far, and there is still a long way to go. He said the next thing they need to look at is to pass the ordinances that forms the pension boards, and look for people to fill the positions. Also, they need to look at someone to help set up exactly how much money to fund these boards.
6:54:32 PM Wigginton Replied that they will. There is not an option. The police pension fund and the fire pension fund are both self managed plans. They have Board of Trustees, they are self directed. The employees will have a menu of investment funds. They are funded by an employee contribution. The employer contribution comes from a tax levy. This year the Village will be levying for a police pension fund and a fire pension fund instead of IMRF.
6:55:39 PM Callahan Asked how will they get someone to manage this small amount of money.
6:55:45 PM Wigginton Said it has to be done. They will have to go to a broker. They will contact other municipalities to see what they do.
6:55:59 PM Callahan Commented that he didn't think they would want to deal with a broker. The problem is with a small amount of money, the fees will be extremely high.
6:56:10 PM Wigginton Replied that is why they have Boards of Trustees. The only thing this Board has to do with it is they must give this Board an annual report on how the money is managed and how they are making ends meet. This Board's responsibility is to insure that a tax levy is made each year to fund it's required contributions.
6:56:38 PM Callahan Commented that this is a defined contribution plan, it is not a defined benefit plan like they have with IMRF.
6:56:49 PM Wigginton Replied it will be invested in mutual funds.
6:57:00 PM Callahan Said it is completely different because now in IMRF, you work, you get paid. With this, you work, there may not be anything there for you to get paid with. He doesn't think the guys are going to be happy with this.
6:57:11 PM Wigginton Said that most police departments love this. They can't wait to get in the Downstate Police Pension Fund. He said once the population reaches 5000 this must be done.
6:58:10 PM Schardan Commented that the pension funds are all locally run. Each one is different. There are safeguards built in by State Statutes. He said the officers put in 9.9 percent, the Village will have to put in a minimum of 10 percent. The trustees on the Pension Board will make the decisions on the investments. There will be requirements that they will have to follow by State Statute.
6:59:10 PM Callahan Said the difference is that the IMRF people don't know because the State invests the money, but they are guaranteed a particular amount of money, depending on how long they worked and what their last salary is, etc. The people on the Police & Fire Pensions are not guaranteed anything.
7:00:47 PM Gulledge Commented that they don't need to speculate now. Before doing anything, they will bring in someone to answer the questions. He has been talking to someone who has handled this before. He is considering hiring this person to come in and talk to them to answer their concerns.
7:01:51 PM Callahan Asked Schardan how much this will cost the Village.
7:01:56 PM Schardan Replied he can't give an answer until he gets all the funds from IMRF, and Escrow Department of Insurance. They are the ones who figure this out.
7:02:14 PM Wigginton Told Callahan he will make him a copy of the statute that sets forth all of this, if he wants it. It has the employers contributions, employees contributions, transfers from IMRF, how they balance out the accounts, etc.
7:02:26 PM Callahan Commented that he just doesn't understand with the small pool, if there is an obligation to pay 50% of a retirement amount, the performance of the investments determine how much money there is, but it is already been pre-determined how much will be paid to the people. If there is not enough money in this small pool, who makes up the difference.
7:02:57 PM Gulledge Said that this person he has been talking with will answer these types of questions.
7:03:02 PM Wigginton Commented that the point Callahan is bringing out is applicable if they were switching over and it was a very old force, where suddenly several were retiring. But the Village has a very young force. There may be one person that may qualify by age.
7:03:54 PM Gulledge Said this will be on the agenda for the next Board meeting. He went to Calendar Updates.
7:04:15 PM Bell Said the Large Item Trash Pickup is this week, and they are doing a fine job.
7:04:27 PM Limberg Asked if they were not picking up items such as refrigerators, etc.
7:04:50 PM Gulledge Said they were, but it will be a special truck, an appliance truck. He said the residents should leave them out, that the truck will be around to pick them up.
7:04:58 PM Gulledge Went to the To Do List, Page 1.
7:05:37 PM Callahan Asked when Hart will be taken off the list.
7:06:01 PM Gulledge Answered whenever they come in to do the work. The check was mailed the 10th, and they have ninety days to complete the work. He went to Page 2.
7:06:15 PM Callahan Asked about the gas pipeline. He wondered if they had heard anything.
7:06:27 PM Wigginton Answered that the gas people came out last week and they have asked Presson to put together an estimate of costs, and they have asked if the Village of Maryville will complete the repairs, and they will pay the Village of Maryville.
7:06:53 PM Gulledge Commented that they are waiting to hear back from them. Presson has sent them the estimate. He went to Page 2.
7:07:10 PM Kostyshock Commented that on the Drost Park Dredging and the map that was in their packet. He can't read it, the letters and numbers are too small.
7:07:26 PM Gulledge Explained the map. He said the numbers represent how much silt was taken out of the lake, not how deep it is.
7:09:13 PM Bell Commented on the Frisbee Golf. They are going to set up some goals.
7:09:45 PM Gulledge Went to Page 3. He asked Limberg if he has a date confirmed for the Employee Appreciation Day.
7:10:03 PM Limberg Replied it is set for Saturday, June 18, 2005.
7:10:36 PM Schmidt Asked if anyone has received anything on the communications consolidation.  Has the study came back yet.
7:10:58 PM Gulledge Answered they don't have the study back, but they did meet last Thursday night. Troy wasn't present, but Glen Carbon was. Limberg had people in from out of town, and Bell couldn't make it, so Kostyshock sat in, and it was basically about sharing information with the computers, etc. He said to his knowledge they have not released the study from the County.
7:11:34 PM Schmidt Said the County study was in this week. He said the Village's study is overdue by about two or three months.
7:12:00 PM Schardan Replied that he did get the study back. He said he is not ready to release it, they are still discussing it and other issues.
7:13:02 PM Gulledge Went to Trustee Comments.
7:13:13 PM Schmidt Commented on the house fire which occurred last Thursday. He said about halfway through the ordeal, Jim Shepard, owner of several Subway Sandwich Shops, supplied sandwiches for the firefighters. He asked that anytime something like this occurs, that he be contacted, and he will do what he can to help by providing sandwiches, etc. He said this includes any type of public service emergencies. Schmidt said he wanted to publicly thank Mr. Shepard.
7:14:41 PM Gulledge Commented that Mr. Shepard and his wife were eating at Red Apple and saw the fire, and came up to the Administration Building. He and Chief Bradford of Glen Carbon were in the parking lot, and Mr. Shepard approached them and told them that anytime the Fire and Police Department in Maryville needed anything he would be willing to help. He extended this favor to Glen Carbon as well. He said he agrees with Schmidt, this was a very nice thing for Shepard to do.
7:16:01 PM Schmidt Said the fire was right at meal time and the firefighters were very grateful also. He commented that Officer Finley made sure the family had a place to stay, and made arrangements for clothing.
7:16:39 PM Gulledge Commented that Officer Finley and he contacted Beverly Bush and she brought clothing from Grandma's Attic for them. The Ministerial Alliance took care paying for their lodging. He said the Fire Department and the Police Department did a good job of taking care of the family.
7:17:20 PM Callahan Commented on the Risk Management Association invoice. He asked if there is a reason why Maryville's portion is so high. Is it bad luck or not the right type of equipment, or what.
7:17:55 PM Gulledge Commented that the reason it is so high is because there have been a lot of claims. He said there is another claim since this was printed. He said he doesn't think it is equipment related. He said this has been discussed at the last two Staff meetings. He said he has some ideas, he has talked with the attorney. They are trying to figure a way to curtail some of these claims. He said Troy received an award at the IML Conference because they did not have a claim all year, and they are much bigger than Maryville.
7:19:25 PM Callahan Talked about going to a wedding this weekend in Urbana, and at the reception, he sat by a couple that he discovered were from Maryville also. He said the man was complaining about a "closed street ahead" sign on 159 for three weeks, and there was no closed street.  He said the biggest thing he was upset about was the problem of the eyesore at East Main and 159. He owns a home on the golf course. He said he comes in Keebler because "it makes him so angry that he has all this money in his home, and he has to drive by the dump every day".  He went on to say that his end of town looks great.  People who visit them make comments about how bad the main street looks.
7:22:47 PM Limberg Asked what property he was talking about.
7:22:58 PM Callahan Replied Picchioldi.
7:23:08 PM Wigginton Commented that he did not talk to Callahan about this before, but the timing is perfect, because the Mayor and he had a meeting yesterday with Kevin Flaugher with instructions to make this his number one priority, and also to make it a priority to get the dumpster removed from that apartment building. He said they went over item by item of what he and the Mayor felt was wrong with the property at 159 and East Main. He said they have tried to work with the individual for a long time.  It has gotten out of control. They gave Flaugher directives yesterday.
7:24:16 PM Callahan Commented that he also mentioned the property that is catty-cornered across the street. They leave their unsold items out quite frequently after the auctions.
7:24:27 PM Wigginton Said at the next meeting, he will report back, but they did have a pretty direct meeting with Flaugher yesterday.
7:24:48 PM Garcia Asked about " the man that sells all the stuff on the highway".
7:25:35 PM Callahan Commented that he drives by there, and there is always a lot of people there. He asked if they have a license to have the gaming room. He was told that they do have a business license. He asked about a business with a special use permit, and the business was sold, does the special use permit expire.
7:25:59 PM Wigginton Replied that special use permits are not transferable.
7:26:02 PM Callahan Asked how did the Village end up with Redz Rib Shack.
7:26:05 PM Wigginton Responded that he doesn't know. This is the first he heard about this. He asked if Redz Rib Shack was sold. He was told it was.
7:26:29 PM Gulledge Commented that he didn't know about a special use permit. It is zoned Commercial. He will check on it.
7:26:36 PM Bell Commented that he remembers something being discussed about the type of building.
7:26:38 PM Callahan Said the building isn't up to code.
7:26:45 PM Bell Commented that some ordinance was not in place when he got it.
7:26:49 PM Callahan Said he thinks what it was is they gave permission put a temporary building up, but didn't put a limit on temporary, therefore he was there ten years.
7:27:02 PM Gulledge Said he will check on this, he thinks it is just zoned Commercial. He doesn't know anything about a Special Use Permit.
7:27:10 PM Callahan Said the question is, the temporary building.  If he had a permit to have a temporary building, would it pass along to the new owner.
7:27:24 PM Wigginton Replied that a Special Use Permit is not transferable, it is defined by the conditions the municipality puts in the Special Use Permit. He said he is not aware of the details surrounding any special use permit on the property.
7:27:45 PM Callahan Said he has always been under the assumption that they gave him a temporary permit. He asked Mayor if they asked for a liquor license.
7:28:00 PM Gulledge Replied yes. He was checked out just like anyone else who requests liquor license. His checks all came back clear.
7:28:50 PM Kostyshock Talked about dismissing the cleaning people. He said for the time being, Clifford Jobe of the Street Department, will be doing maintenance, and the cleaning. He has been doing this for about a week, and is really doing a good job. The building is much cleaner than it was before.
7:30:11 PM Garcia Asked permission to buy Christmas Decorations. When she was at the IML Conference, she saw some angels that were beautiful. She is asking to purchase two for the Administration Building's front porch, and two for the Centennial Plaza.
7:31:03 PM Gulledge Asked if anyone had any problems with this. They will get the correct figures.
7:31:26 PM Gulledge Commented on the fire from last Thursday. He spoke on behalf of the Fire Department. There were rumors that it took 20 minutes for the trucks to get on the scene. He said he knows that this is bogus. He was in the Administration building making copies when the alarm went off. He saw two firemen get in the ambulance (they were at the Police Department turning in reports) and head for the fire house. He backed this up by getting the reports. The trucks rolled out, and in four minutes, were on the scene. He said he listened to the whole situation. The second truck was on the scene three or four minutes later. They did everything they could. It was an older home, and it was already in bad shape by the time the firemen arrived. He again said he investigated this, and he knows the rumors are not true.
7:34:33 PM Callahan Commented that he had a dog in his garage, and the owner of the house that burned came over to see if it was his dog. He didn't say one word against the fire department. He was just glad they were all safe.
7:35:55 PM Gulledge With nothing further to discuss, called for a motion to adjourn. Bell made the motion to adjourn, and the second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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