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Village of Maryville, Illinois

Description Board Minutes
Date12/15/2004 Location Council Chamber
Time Speaker Note
7:00:05 PM Gulledge Called the Board meeting of Wednesday, December 15, 2004 to order. He invited those is attendance to join in the Pledge of Allegiance. He then asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Callahan, Kostyshock, and Garcia. Trustee Bell was absent. Also in attendance were Attorney Wigginton, Clerk Long, Building & Zoning Administrator / Fire Chief Flaugher, Water & Sewer Superintendent Presson, Street Superintendent Mann, Comptroller Brussatti, two reporters and one citizen.
7:01:03 PM Gulledge Asked to have a clarification to the agenda. It was a change to list the tax levies and abatements separately, beginning with the Tax Levy as Ordinance 2004-52, Special Service Area #1 Tax Levy would be 2004-53, Special Service Area #3 would be 2004-54. Also, the first of three Tax Abatements will be 2004-55, this is on the 1997 Series Bonds in the amount of $850,000. The second abatement is on the 2001A Series Bonds in the amount of $935,000. and will be number 2004-56. The last abatement will be the 2001B Series Bonds in the amount of $2,000,000. This will be Ordinance 2004-57. He asked for a motion to clarify the agenda. Kostyshock made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:04 PM Gulledge Called for approval of the minutes of the December 1, 2004 meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. Motion by Schmidt, second by Kostyshock to have the minutes place on file. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:44 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions to the bills submitted for payment. There were none. Limberg made a motion to pay the bills, and the second to his motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:22 PM Gulledge Went to the next agenda item - Communications. There were no communications. He went to Legal Matters.
7:04:40 PM Wigginton Discussed Ordinance 2004-52, the Tax Levy Ordinance. He told those in attendance that Tax Levy Ordinance was the subject of the Public Hearing held prior to this meeting. He explained it is pursuant to the Truth In Taxation Statute. Also, at least twenty days prior to the Tax Levy Ordinance, the Village Board estimated the amount of the Tax Levy. This was also announced at a meeting of the Village Board. After which, a public notice was published in a local newspaper, advising the public of the Tax Levy for 2004-2005. He read Ordinance 2004-52, the Annual Tax Levy Ordinance. He explained it is a lengthy ordinance. He summarized the ordinance and read the totals of each section of the ordinance. A copy of this ordinance will be attached to these minutes.
7:09:56 PM Gulledge Called for motion to approve Ordinance 2004-52. Kostyshock made a motion to approve Ordinance 2004-52, the Tax Levy for 2004-2005. The second was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:33 PM Wigginton Read Ordinance 2004-53, An Ordinance For The Levy And Assessment Of Taxes For The Fiscal Year Beginning May 1, 2004 and Ending April 30, 2005 In and For The Village Of Maryville Special Service Area No. 1. He explained that this is an annual ordinance passed by the Board to fund the Special Service Area No. 1. He read the ordinance in its entirety.
7:13:05 PM Gulledge Called for a motion to approve Ordinance 2004-53. Schmidt made the motion, and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:41 PM Wigginton Read Ordinance 2004-54, An Ordinance For The Levy And Assessment Of Taxes For The Fiscal Year Beginning May 1, 2004 And Ending April 30, 2005 In And For The Village of Maryville Special Service Area No. 3. He explained that this ordinance is identical to Ordinance 2004-53. The only difference being that Special Service Area 3 was adopted October 4, 1995 and the sum of this levy is $19,821.
7:14:36 PM Gulledge Called for motion to approve Ordinance 2004-54. Schmidt made the motion to approve, and Garcia made the second.
7:15:01 PM Callahan Asked if by making this recommendation, they are taking the money out of the funds that are set aside for Special Area 3.
7:15:22 PM Wigginton Answered no, those funds located within the Special Service Area 3, there is always a line item for this levy to repay the loan the Village took out.
7:15:28 PM Gulledge Asked if there were any other questions or comments. There being none, he asked for a roll call vote. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:45 PM Wigginton Read Ordinance 2004-55 , An Ordinance abating the tax hereto levied for the year 2004 to pay the principal of and interest on $840,000 General Obligation Combined Waterworks and Sewerage System Bonds, Series 1997, of the Village of Maryville. He read this ordinance in its entirety.
7:17:32 PM Gulledge Called for a motion to approve Ordinance 2004-55. Kostyshock made the motion to approve, and the second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:21 PM Wigginton Read Ordinance 2004-56, An Ordinance abating the tax hereto levied for the year 2004 to pay the principal of and interest on $935,000 General Obligation Combines Waterworks and Sewerage System and Refund Bonds, Series 2001A, of the Village of Maryville, in its entirety.
7:20:02 PM Gulledge Called for a motion to approve Ordinance 2004-56. The motion was made by Kostyshock, seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:42 PM Wigginton Read Ordinance 2004-57, An Ordinance abating the tax hereto levied for the year 2004 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Construction and Equipment for Village Complex improvements and Alternate Revenue Source, Series 200lB of the Village of Maryville in its entirety.
7:22:17 PM Gulledge Called for motion to approve Ordinance 2004-57. Schmidt made the motion, and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:58 PM Wigginton Read Ordinance 2004-58, An Ordinance Amending Title III, Ambulance Service, Section 33.129 Fees Charged of the Code Of Ordinances Of the Village of Maryville. He explained that this is for fees set forth for services provided by the ambulance service. The chart of the fee charges is available for public inspection. These prices are subject to change if the market dictates. Delinquent bills, over 30 days, will be assessed a 1.5% late charge per month against the outstanding balance. This ordinance will be effective January 1, 2005.'
7:24:43 PM Gulledge Called for motion to approve Ordinance 2004-58. Limberg made the motion, seconded by Schmidt.
7:25:02 PM Garcia Asked Wigginton if he said delinquent bills not paid in thirty days.
7:25:23 PM Wigginton Answered that these charges are effective January 1, 2005, and if the delinquent bills are not paid within thirty days, they will be assessed 1.5% late charges. He said this is for services that have not occurred yet. Ambulance services after January 1, 2005 will be subject to this schedule. There has always been an interest charge on delinquent bills.
7:25:37 PM Garcia Commented that the insurance companies don't always pay within thirty days.
7:25:40 PM Wigginton Replied there has been no problems with this.
7:28:47 PM Gulledge Commented this is standard, other communities have the same thing. He asked if there were any other questions or comments. There being none, he asked for a roll call vote on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:05 PM Wigginton Read Resolution 2004-15, Adoption of the National Incident Management System read in its entirety.
7:30:29 PM Gulledge Called for motion to approve Resolution 2004-15. Kostyshock made the motion and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock yes; Garcia - yes. Motion carried.
7:31:05 PM Wigginton Read Resolution 2004-16, Authorization For A Grant Fund Application To The Metro East Park And Recreation District in its entirety.
7:33:37 PM Gulledge Called for motion to approve Resolution 2004-16. Limberg made the motion, seconded by Kostyshock. He commented that the Village has already been awarded the $96,300, but the resolution must be passed in order to proceed with the actual funding. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:34 PM Gulledge Asked if there were any reasons for Closed Session. There were none. He went to Old Business. There was none. He went to New Business. He said the first item will be taken off the agenda until the Attorney has had a chance to study it further.
7:35:20 PM Limberg Made a motion to pay the Fire Personnel for the 2003-2004 fire calls at the rate of $1.40 per point, not to exceed $54,665.80. The second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - abstain; Callahan - yes; Kostyshock - yes; Garcia - yes; Gulledge - yes. Motion carried.
7:36:35 PM Limberg Made a motion to accept and approve the contract as presented from the Maryville Fire Protection District. It is a ten year contract beginning January 1, 2005 through December 31, 2015. Kostyshock seconded the motion.
7:37:32 PM Kostyshock Asked about the $16,000 they will pay the Village annually. His question is what happens if the Village annexes part of the district. Are they still liable for the $16,000. If they lose population, how will they afford it.
7:37:52 PM Wigginton Commented that the Village doesn't negotiate for them. They came to the Village asking for the ten year contract.
7:38:06 PM Gulledge Commented that this is a good question, but he doesn't think they will have a problem, unless the whole area was annexed. He said their assessments go up every year also. They are actually getting more money now that they did ten years ago. With no other questions or comments he asked for a roll call vote on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:30 PM Limberg Made a motion to send Chief Flaugher and Assistant Chief May to the annual FDIC Conference, which is held in Indiana in April, 2005 not to exceed $500. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:01 PM Schmidt Gave the November, 2004 Building Permit totals. The total permit fees for November is $4,780.40 for a year to date figure of $120,360.50. The valuation for November is $1,490,500. The year to date valuation total is $33,947,500. There was an additional nine building permits issued for single family residents.
7:40:55 PM Callahan Asked how many homes for the year.
7:41:38 PM Schmidt Answered eighty for the fiscal year. He estimates approximately 159 for the calendar year.
7:42:45 PM Schmidt Discussed the preliminary plat approval for the Oncology Center for Anderson Hospital. He said this is a PD-B. They will be asking for two variances. One is for a lesser amount of parking spaces according to the square footage of the building. And, for a variance of a ten foot area of green space between the lot and the northeast portion of the area where it joins Vadalabene. He made a motion to approve the preliminary plat of the Anderson Hospital Oncology Center on 162. Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:34 PM Schmidt Discussed the final plat approval of property located at the intersection of Lakeview Acres Road and East Main. The Planning Commission's recommendation to the Board is to approve the final plat of lot 2 of Candlewyck Farms. Kostyshock seconded the motion.
7:45:45 PM Wigginton Asked how many lots there are.
7:45:47 PM Gulledge Answered it is one lot split into two. It is a minor subdivision.
7:45:59 PM Callahan Asked if they had checked to see if they are meeting the County guidelines for septic and aeration.
7:46:01 PM Schmidt Replied they will be meeting the County guidelines.
7:46:06 PM Wigginton Commented that each lot will be 40,000 square feet or greater.
7:46:17 PM Schmidt Commented that the owner agreed to allow and extra five foot right of way on the south side of the lot for the expansion of East Main as it goes further out toward the water tower.
7:46:39 PM Wigginton Asked if this was part of the motion, that the owner has given this five foot right of way, and if is shown on the plat.
7:47:02 PM Gulledge Replied it is. He called for a roll call vote on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:47:20 PM Gulledge In the absence of Trustee Bell, asked for a motion to approve the 2005 Calendar of Events, not to exceed $7500. and the bill for the events is to be sent to Collinsville Area Recreation District. Garcia made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:48:21 PM Garcia Made a motion to give 38 employees a holiday bonus of $100 each, not to exceed $3800. Limberg made the second to the motion. .
7:49:16 PM Callahan Asked if there were any part time employees included.
7:49:26 PM Gulledge Answered yes. There are two part time employees included in the 38. With no other questions or comments he asked for the roll call; Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:49:48 PM Gulledge Went to Staff Reports. There were no reports.
7:50:46 PM Gulledge He went to Business From Floor. There wasn't any. He went to Trustee Comments.
7:51:06 PM Gulledge In Bell's absence, reported that the last day to register for the Holiday Lighting contest is Saturday, December 18.
7:51:23 PM Limberg Wished all the employees a Merry Christmas and a Happy New Year.
7:51:27 PM Schmidt Said he would "ditto" Limberg's statement. Also the total single family homes so far this year is 144.
7:51:49 PM Kostyshock Commented that the Street and Water Departments are doing an excellent job.
7:52:01 PM Gulledge Commented that this is the last Board meeting for the year, however there is a Caucus meeting next week. There will be no meeting on Wednesday, December 29th. With no further business to come before the Board, he asked for a motion to adjourn. Limberg made the motion to adjourn, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:49 PM The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk  

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