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Village of Maryville, Illinois

Description Board Meeting
Date 11/3/2010 Location Council Chamber
Time Speaker Note
7:00:06 PM Gulledge Called the Board meeting of Wednesday, November 3, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Schmidt, Kostyshock, Garcia and Short; Bell arrived late. Also in attendance were Clerk Fenton, Attorney Motil, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, two reporters and three residents.
7:00:58 PM Gulledge Called for approval of the October 20th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:33 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills.
7:01:47 PM Short Asked if the expense for water meters are the same that were previously approved for purchase. He was told yes. Presson explained the payments were spread out over the course of the year, and there are two more payments due by the end of December.
7:03:05 PM Schmidt Questioned the health, vision, dental and life insurance premium bills, as they appear to be charged to the wrong line item. Mayor stated he will check on the items.
7:04:03 PM Gulledge With no further questions, asked for a motion to approve the bills. Motion was made by Short and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:27 PM Gulledge Went to Communications.
7:05:24 PM Bell Arrived and was seated.
7:05:30 PM Fenton Presented two letters of resignation from Randy Limberg as Village Trustee; and from Courtney and Dan Wright from the Community Improvement Board. She read the letters in their entirety.
7:06:30 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:56 PM Gulledge Asked for a motion to accept the resignation of Randy Limberg as Village Trustee. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:07:31 PM Gulledge Asked for a motion to appoint Mike Vallino to the unexpired term of Randy Limberg as Village Trustee. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:17 PM Fenton Administered Oath of Office to Mike Vallino.
7:10:31 PM Gulledge Went to Old Business.
7:10:58 PM Garcia Made a motion to hire Donna Markovich, Dawn Hayes, Lynn Neumann, and Rose Bone as part time Administrative Assistants in the Police Department at ten dollars per hour with no benefits not to exceed 1,000 hours per calendar year effective as soon as possible. Second was made by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:41 PM Short Made a motion to purchase an in-car camera from Watch Guard in the amount of $4,832. Second was made by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:40 PM Gulledge Went to New Business/Trustees' Comments.
7:13:53 PM Schmidt Welcomed Vallino to the Board. Next, stated in the absence of a quorum, there was no MCIB meeting held this month. Next, made a motion to accept the resignations of Courtney and Dan Wright form the Community Improvement Board. Second was made by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. Schmidt commented they have a new member to be appointed at the next Board meeting and still have three openings.
7:15:31 PM Bell Stated a kick off meeting with Civic Plus was held today at which a timeline was set. Stated training will be mid-to-late April with a potential "go-live" date of May 13th.
7:17:07 PM Gulledge Went to Calendar Updates. Events were discussed.
7:18:42 PM Flaugher Gave monthly reports for Building and Zoning and Fire Departments.
7:23:10 PM Schardan Thanked the Board for the purchase of the in-car camera. Welcomed the newly hired Administrative Assistants.
7:23:58 PM Short Asked how the transition is going.
7:24:03 PM Schardan Stated the switch to Glen Carbon was made at 8:00 a.m. Monday. Stated the feedback he has received from the officers is that all is going fine with the dispatchers. Commented there are some procedural issues but nothing major.
7:24:55 PM Bell Asked the status of the Charter connection.
7:25:02 PM Schardan Stated he did not talk with Charter. Stated he spoke with an individual from the County who ran tests and stated as long as they stay at two to three cameras there should be no slow-down in service.
7:26:02 PM Presson Stated a final walk-through of Drost Park is scheduled for tomorrow at 1:30 p.m. Stated the Stonebridge water main extension is complete and will be placed online next week. Stated the water storage facility might be painted next week, weather permitting and should be placed on line by end of the month. Stated Phase 2 of Lakeview Acres Road is complete down to the old farm house by the church and the second half will be poured toward the end of next week.
7:27:19 PM Gulledge Commented there will be at least one and possibly two change orders due to pumping issues on the road.
7:27:58 PM Bell Clarified the bocce ball and horseshoe pits are in; however the goals for the basketball court are not in yet. Asked the status of the bullards to keep cars from entering the trail; he was told they are on order. Asked the status of Santa Anita. He was told they are working on the storm sewer on Gary, and will move to Santa Anita upon completion. Presson stated the pipe is failing and needs to be replaced from the roadway down to the discharge.
7:30:01 PM Presson Stated the Water Clerk's computer has failed. Explained it was six years old and needs to be replace. Explained it was a power supply and mother board issue. Next, stated the tuck pointing of the old Fire House is complete and they will be doing a final walk through on Friday.
7:31:42 PM Gulledge Commented he has had many questions as to why they did the project. Explained it had to be done as it was a safety issue.
7:33:22 PM Gulledge Went to Business from the Floor. There was none.
7:33:40 PM Gulledge Went to Mayor's Comments. Reiterated with the pending appointment to the Community Improvement Board there are still three openings. Stated there are also three openings on the Park Committee. With the appointment of Trustee Vallino, distributed a revised list of Trustee Committee Appointments. Commented he sent a memo to the Board regarding the Christmas Party and reminded all he would like their individual comments. Thanked Schardan and Flaugher and all others who helped with the Dispatch consolidation.
7:36:43 PM Gulledge Asked for a motion to go into Closed Session under 5ILCS120/2(c)(1) to discuss appointment, employment, compensation, discipline, performance or dismissal of one or more employees of the Village. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:53:40 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:53:54 PM Gulledge Asked for a motion to approve the termination of employment of Rebecca Springer from her position as a Police Administrative Assistant for failure to provide employment services on demand to the Village and for abandonment of her position. Motion was made by Short and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:54:27 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:54:48 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville